The document outlines a 9 step process for using SAP IDEA to establish that material codes are appropriately mapped to general ledger accounts. It involves downloading material valuation records and descriptions, importing them into IDEA, identifying offsetting inventory posting entries, downloading standard accounts tables, joining the files and account descriptions, and exporting to Excel for review. The process flow summarizes material valuation records by material number and valuation class and adds material descriptions before identifying offsetting entries and joining account descriptions.

1. Bedfordshire County Council
Using IDEA with SAP
SAP IDEA User Group
21st October 2004
David Horn & Adrian Howe

2. Objective
To establish that Material Codes
are appropriately mapped to GL
Accounts

3. - Step 1 -
Download Material Valuation Records
Only 20,586 records
so Txn SE16 used

5. - Step 2 -
Download Material Descriptions

6. - Step 3 -
Import Into IDEA, Summarise MBEW on Material
and Valuation Class, and Add Descriptions from
MAKT

7. - Step 4 -
Identify ‘Offsetting entry for Inventory posting’
Txn OBYC

9. - Step 5 -
Download Standard Accounts Table

10. - Step 6 -
Download Standard Accounts Table

11. - Step 7 -
Download Account Descriptions

12. -Step 8 –
a. Import Files into IDEA
b. Join Account Desc. To Standard Accounts Table
c. Join b. to material and desc. file

13. - Step 9 -
Export into Excel for Review

14. Process Flow Summary
MBEW Summarised
MBEW
Summarise by Mat No & Val Class
MAKT
Add Material Descriptions
Selected T030
Txn OBYC
Identify ‘Offsetting
Entry for Inventory
Posting’
Download by OBYC criteria
SKA1
Join by Valuation class
Add Account Descriptions

15. Any Questions?