The document provides information for planning an international arts festival at Cranford Community College in July 2011. It discusses the purpose and concept of celebrating different cultures through performances. A schedule is outlined for setting up and taking down equipment. Requirements include having acts representing various talents and cultures to reflect the diversity in the local community and the international theme inspired by the 2012 Olympics. Staff responsibilities, a venue layout, and audition plans are also summarized to organize the festival.

1. International Festival July 2011 Cranford Community College

2. Artistic Policy What is the purpose and concept behind our festival? This festival is an international arts festival which brings the local community together. The purpose of this festival is to share Cranford’s talent with our communities as it is an international festival. The whole idea of this festival is so that everyone comes together and share each others culture as well as their talents. What are the requirements that will drive decisions made? This festival is based around the 2012 Olympics which are being held in London next year. This inspires the festival to have acts which involves different talents from different cultures and countries which reflect that this is an international event. As this is an Arts festival we want to engage our target in a range of different performances including dancing, singing, bands and acting. Written by ParnyanIslamzadhe

3. Programme Content Written by Marie Hughes

4. Timings for Staff/Students involved Who needs to be where and at what time on the festival day? 8am – C&M team and staff arrive in school and put on tshirts 8.30 – Bring Sound Equipment to stage area 9am - Ensure stage is set up and decide on tarpaulin (on or off) 9.30am – Decorate stage with materials, balloons and sign 9.45am – Sound Checks 10am – Stage Manager to call Team Meeting reminding all of roles 10.15 – All take positions and check everything is in place 10.30 – Performers arrive in Green Room, Register and inform of plans 10.45 – Practice on stage for performers from outside school 12pm – Parade arrives at stage – Olympic Torch lit by Headteacher 12.10 – Metronomes Start the programme of performances (See programme of events) 3.45 – Runners and Spare Stage hands clean out DR2, concert Hall, Green Room 4.30 – Stage Pack Down 6pm – Leave Written by Marie Hughes

5. Target Audience Who is the audience Families, local community, teachers, ex-teachers, students, parents. What do we know about them? As we are close to the Heathrow our audience will be from a diverse range of backgrounds. They range from babies to grandparents – wide range of ages How does this impact on the types of acts chosen There would be a variety of acts from different cultures to appeal to all our audience members Written by NavinaShete

6. Funding Written by Zahra Printer

7. Staging Layout and Dimensions We are aiming for the stage to be about 8m by 3.5m and for it to be in front of the line of trees in front of the Concert Hall. We will cover the fences of the picnic area to provide a safe secure place to store equipment and a place for performs to warm up. This leaves about 5 meters for the mats and walkway. I believe there is a suitable power supply from the concert hall to power the sound equipment. We will provide matts for people to sit on but they may use a chair if they have one. We must make sure there is a suitable walkway for the public which has yet to be agreed. How much space do we need to leave for walkers by? How close to the 8m by 3.5 m stage can we have? Written by George Streather

8. Canopy 8m Stage Plan - Layout 5m Mats 8m Stage 3.5m 22m 2.8m 4m 2m Storage Sides of fence covered to protect equipment 8m Concert Hall – Overnight storage

9. Sound Requirements We don’t need an excess amount of equipment but the basics are: Speakers, Microphone's, Mixer, Amplifier, Power cable, CD player. We are trying to get a DJ who will play music between acts and run any music the acts require. At the moment we are unsure as to the type of acts we are going to have so equipment will need to be in ‘reachable’ distance all day. I don’t think there is a cost involved in using the equipment as I believe we are using the school equipment. This is yet to be confirmed. Where are we allowed to position the speakers? Written by George Streather

11. 6 wireless Clip on mics with 9v batteries

12. 2 wireless hand held mics with 9v batteries

13. Laptop with Mini jack to phono (lead)

14. 4 wired hand held mics with cables, 4 Mic stands

15. Extension Cables

16. Tables with 2 chairs

17. Keyboard

19. Promotional Responsibilities Written by Michael McCauley

20. Four Week Plan Written by NazishHussain

21. Four Week Plan Continued

22. Cranford’s Got Talent – Audition Plan Where is it happening? It is in the concert hall on Monday 13th Of July What time? From 3.30 to 5.30 Who is on the judging panel? Out of the teachers its Mrs Joyce, Mrs Saroya, Mrs Cartwright and Mr Bray, Out of the creative diploma group( Level 2) Sara and Zahra What is the layout? The Teachers will sit together about 3-4 metres away from the stage in a straight line with one of the students either side but with the tables tilted inwards(for both students only) Audience will then sit 3 metres further back. What are the roles of each L2 C&M student? (filming, operating sound, introducing acts, Judging, backstage – green room?) George will operate sound, Micheal will assist as sound technician, Parnyanwill host the acts, Zahra and Navina are runners and Sara will be assisting judges and managing, Nazish and Marie will film performances. What is the running order for acts? See next slide Who will brief acts at beginning of auditions & what will they say? (e.g where should acts sit when they are waiting? Do they have rehearsal time? When will outcomes be announced?) At the beginning of auditions Marie will say “welcome to Cranford festival auditions, you are excepted to come on stage when your name or the name of the act is called and to stand ready and begin once your track is on or when we give you a queue to start. The green room is where you will wait and rehearse if you want during the whole time in the green room which will be DR2 or sit and wait patiently and when your act Is due on stage we will come in and call you. During the whole of Auditions we would like you to stay in the green room(DR2) at all times unless asked for, if you need to leave for example to go toilet check with us first as your act might be next and respect all other acts and keep the noise down as it may disrupt people performing. Once auditions have finished we will ell you the following day which of you will perform at the festival, from their we will see how we can improve your act or just keep it the same. Written by Sara Khan

23. Audition Schedule This is the audition schedule that was for all the acts who had put their name down on their sign up sheet, who were now going to take part in their first auditions for whether or not they will be performing at the Cranford International Festival.

24. Audition Sign Up Sheet This is sign up sheet for students, which was placed at the school shop or at the hatch for any students who wished to audition to perform at the Cranford International Festival

25. Judging Sheet This is judges sheet, in which they were able to make notes on each of the acts making it easier for the Creative and media team to then review back on what the judges thoughts were for each act.