1. Cranford International Festival Evaluation
Jobs
On Saturday 2nd July 2011, Cranford International Festival took place and I was given
the job role of P.R Manager (Problem Solver). I arrived at Cranford Community
College (where the event was held) at 8.30am and as soon as I had arrived at
school I went to my teacher Mr Bray to make sure that they knew I was in. I had
some decorations with me and I stared to blow up the balloons for the decoration of
the stage. Once the balloons had all been blown up I decided to wear my Creative
and Media shirt which was given to me so that we all stood out, others at the
carnival could get help from us because of the fact that we were all wearing the
same colour shirts which was purple and most of all we were identified by our job
roles as it was printed onto the shirts.
On Friday 1st July 2011, we all met up at the concourse after school at 3.15 so we
could all help with setting-up the main stage for the carnival day which was going to
happen on Saturday 2nd July 2011. Before helping to put the stage up I had finished
off the signs such as ‘Performers Only’, ‘Main Stage’ and ‘Running Order’. I had
laminated the A3 papers just in case it had rain on the Festival day so the
laminations would have prevented the A3 papers from getting wet.
I then went to help set the stage up, however I and the creative and media team
were not able to fully set it up ourselves because we were not coalfield to do so also
for health and safety issues. The stage was ready but it we needed to put up the
tarpaulin just in case it had rained on the day of the festival so therefore the
tarpaulin would have prevented the technical equipment getting damaged. The
tarpaulin was very hard to put up as it was very massive from length to width, our
teachers and other members of the creative and media helped to do so. Once the
stage had already been set-up I decorated the stage with black satin fabrics and
used duct tape to hold it together and to stop people from going underneath the
stage – If they had so, then this would have been a real problem. The satin fabric
looked to unattractive and I felt that the stage needed more colour so it stood out.
Sara and I had used some sort of a silky fabric which came in different verity of
colours to choose from. We used the red silk Fabric to create a certain look which
looked very appealing to our audience who were watch the performance full time
on stage. Furthermore we thought that the stage needed to look even better than it
did, so Sara and I made bows out which each took 15 minutes as it was hard to
keep them in position. The stage was all half ready and we thought that it would be
best if we had finished some of the decorations in the morning on the carnival day.
I also finished off with the ‘Main Stage’ signs; I wasn’t able to put it up myself
because I needed an adult supervision so Mrs Saroya and Sixth Former Dean helped

2. me by putting the sign up. The stage was finally ready but we needed to scaffold
the polls of the stage with a black silk material also I had created two big bows on
each sides of the stage for the decoration of the stage. We used bubble wraps for
the polls of the stage to prevent someone getting heart; we then covered the
bubble wrap with coloured fabric to make it looked nice.
I checked all the equipment’s such as; technical equipment like speaker,
microphones and other equipments such as instruments which the school had
provided for the acts on the festival day. This was very necessary to do so just in case
things were missing or they are not in its right place.
It 9.00 so we all gathered up for a meeting so that we all were sure of what each
member of the creative and media team were doing and who was to work with
who. My job role was the P.R Manager which meant that I had to work with the
stage hands and solve any problems so that it was easier and better to run a
successful festival.
We all set off to do our jobs roles. My teach Mrs Saroya had told me that I also had
to talk to each individual act so that the day went really smoothly and they knew
where they should be and when their performance would start, this was really
necessary as it was part of my job role. Most acts came in through the main
entrance of the festival and I had to allocate them to all to the ‘Green Room’ and
told them that that’s where they were expected to maintain the whole time until it
was their time to perform. I made sure that they had free space to practice as much
as they could so noting went wrong on the day. I used the DR1, DR2 (drama rooms)
and music rooms for them to practise in. The time was 10am and most of the acts
were arriving at Cranford.
Every time I checked and made sure all the acts were in the green room or in the
practise rooms. I did this so none of the acts was missing. As time went by and there
was pretty much nothing for me to do, so I started to take photos of each groups
because I knew that later on it would come really useful to me and the creative and
media team. When I had finished taking photos of each groups I realised that most
acts felt really bored staying in the green room and they wanted to get out,
however they did not realise how hard it was to keep all the acts in control. The
performers wanted to drink some water and go to the toilet so I sent one stage with
one group at different times so that all the acts could arrive back at the green room
without any of them missing.
My biggest problem of the day was the French singers as most of them had not
turned up when they were supposed to so most who had stayed in the green room
went missing. This was very stressful for me and the stage hand because we had to
go looking for them and locating them to the right place. While I was away looking
for the French singers with the stage hands, more acts started to show up, however
they were late and some of them demanded for a practise room. I told most of
them that they could also practise in the concert hall. I and the stage hands found

3. most of the French singers but we needed to look for all of them as they were the
important act of the festival because the festival was all about international, cultural
and based on the Powel Olympics 2011.
The time know was 11am and all the acts had already arrived at Cranford
community college. I went over to all of the acts and took the register to make sure
that all the acts had arrived and was in the right plcae
P.R Manger
Organising the acts
Setup the stage on Friday
JKR, Zumba, richmard lodge high school, lampton high school, price tag, year
12 band,
Decorations
Making the signs
Putting up the tarpaulin
Taking the tarpaulin off
Communicating their the stage hands
Giving people directions
Helping with backstage
Helped pack-up stage
Buying decorations
Taking photos of the acts
Recording the creative and media team for evidence of the day
prepping stage – bubble wrap, testing stage for health and safety,
insure security of the doors in the concert hall
checking on the acts
checking equipment’s
scaffolding the polls
taking equipment’s off stage
putting up the signs
Problems
Acts missing – French singers
Equipment missing
Acts coming in late – zumba was unorganised with no backing track
Stage hands missing

4. People entering ‘staff only’ areas
Acts dropped out – mrs green
Covering for a member creative and media team
one of the planks of wood fell off and it was to support the stage
People pulling off decorations
Confusion towards the order of the acts and timing
No backing tracks for the French singers
Parade started off late
Success
Found all acts on time
Festival went really well
Organisation went well
Found the French singer’s backing track
Found the acts by communicating with the creative and media team
Stage hands followed instructions
Find and help get the equipment’s
Changing the order of the acts as green had dropped out
Keep the acts happy and confident
Communicating with the creative and media member about the parade.