The document outlines various methods for setting up tryouts and travel teams using the Demosphere software, including creating invitee lists at the seasonal, grouping, and team levels; ensuring teams match the correct birth year; attaching multiple fees to groupings; emailing invitees; and the public registration process. It provides step-by-step instructions for implementing these different setup methods in the software. The document also promotes Demosphere's support services and resources for setting up invitee lists, complying with birth year requirements, setting fees, and communicating with invitees.

1. Tryout To Travel
Sean Rose, Marketing Director

2. Today’s Agenda:
● Choose Your Ideal Tryout Setup
● Ensure Teams Match Correct Birth Year
● Attach Multiple Fees To A Grouping
● Email Invitees
● Public Registration Process

3. Tryout to Travel Setup Methods
Method 1: Create the invitee list at the Seasonal level.
Only players on this list will see this season as an option during public registration.
Example: Private Camps
With Invitees set at the Seasonal Level, invite players to register for a
private camp (Elite Training Camp), but still have the ability to select their
appropriate groupings.

4. Tryout to Travel Setup Methods
Method 2: Create the invitee list for any/all of the Seasonal Groupings.
Example: Private Agility Groups
By setting invitees at the Seasonal Grouping level, invite players to
register for a specific group that isn’t available to most registrants
(Goalkeeper School) in a season that is open to everybody (Summer
Camp).
*Most Popular Method. Most clubs (before the introduction of the Team Invitees method) preferred the
Seasonal Groupings method to set certain groupings as invitee-only during a public season.

5. Tryout to Travel Setup Methods
Method 3: Create an invitee list at the Team level.
Example: Elite Travel Teams
By setting the eligibility settings at the Team level, invite players to
register for a specific team (Travel Team) within a season that is open to
all registrants (Spring 2016).
*Newest Method. If your club used to treat each Grouping as a Team before the introduction of this new
feature, rosters would still need to be built afterwards. With the new Team Invitees, keep your
Season/Grouping/Team structure accurate and sort players into the team rosters automatically.

6. Tryout to Travel Setup Methods
Method 4: Create a Custom Code.
Example: Region Specific Programs
If your club offers programs that are only for registrants in a certain
region, you can create a custom Region question on the registration
form. Only registrants in a particular region will see certain programs.

7. 1- Invitees At Seasonal Level
↪ Season Structure tab (relocated from Season Settings)
↪ Edit icon at the Season level

8. ↪ Season Invitees tab
↪ Turn the Season Invitees feature On

9. ↪ Click + Invite Player button
↪ Select the Program/Competition to choose players from
↪ Check the box next to the players you wish to invite

10. 2 - Invitees At Grouping Level
↪ Season Structure tab
↪ Find grouping you’d like to make invite-only group
↪ Click the blue Edit button next to Group Name

11. ↪ Grouping Invitees tab
↪ Turn the feature to On
*To continue, make sure the Invitees feature in Season Settings (Method 1) is turned Off.

12. ↪ Click the + Invite Player button
↪ Check the box next to the players you’d like to invite
With this method, only players on the list can register for that particular grouping. However,
other players that are eligible can still register for the remaining groups in this season.

13. 3 - Invitees At Team Level
↪ Season Structure tab
↪ Choose a Grouping and Add New Team
↪ Click the blue Edit button in the Team table

14. ↪ Turn the Team Invitees feature to On
↪ Invite players to the team

15. 4 - Invitees With Custom Code
↪ Data Reporting & Management dashboard
↪ Custom Data Management tab
↪ Create custom “Travel” code (text) or Custom Field
(dropdown)

16. ↪ Season Structure tab
↪ Edit the Season/Grouping you’d like to make invitee-only
↪ Eligibility tab - check the Custom Data option
Once the code has been created, only registrants that enter this specific code will see the
program listed as an option during the public registration process.

17. Birth Year Compliant
Method 1:
Set a Birthdate Range in the Season Structure for each Seasonal
Grouping. Adding this will auto-place players into their appropriate
groups.
Method 2:
Specifically track a separate field for “Year of Birth” by creating a
custom data field in the Data Reporting & Management section.

18. 1 - Set Eligibility Settings
↪ Season Structure dashboard
↪ Eligibility Settings tab
↪ Add the Birthdate Range you’d like to apply

19. 2 - Custom Data Field
↪ Data Reporting & Management dashboard
↪ Create a Dropdown custom data attribute
↪ Add applicable years into the Selection Options

20. ↪ Season Structure dashboard
↪ Select the age grouping you’d like to edit
↪ Check off the Custom Data checkbox and select year

21. Attach Fees To A Grouping
↪ In the Season Structure tab edit the Season/Grouping
↪ Eligibility Settings section
↪ Click the Edit Fee button

22. Email Invitees
↪ Season Structure tab
↪ Orange Envelope Icon (next to Team/Grouping/Season)

23. ↪ Set Select Recipients to
“Email to Invitees”
↪ Filter on Invitees status
○ Resend emails to invitees
that haven’t responded
↪ A message will auto-
populate in the
composition window

24. ↪ Edit the Season/Grouping/Team to view the invitee
responses on the table
○ Status
○ Contacted Date
○ Response Date

25. Public View
↪ Receive an email from the Site Administrator with invitation
↪ Click ACCEPT in the email
↪ Redirect to Public Registration sign-in
↪ Pop-up with all pending invitations will appear

26. ↪ If Accepted system will skip to…
○ Additional Information Step (if collecting parent info)
○ Registration Form (if seasonal form exists)
○ Volunteer Information (if Seasonal Volunteers are requested)
○ Review Registration (if none of the above exist)
○ Seasonal Waiver (if a Domain or Seasonal waiver exists)
↪ If more than one invitation is pending, Household Admin will be
asked to Accept/Decline each
↪ If Declined the Household Admin will need to confirm that they
would like to decline the invitation

27. ● Best-In-Class Support
support@demosphere.com
● Demosphere Blog
How Did They Do That: Invitees
Track By Birth Year To Comply With US Soccer
Set Unlimited Fees For Seasonal Groupings
Congratulate Invitees Straight From The Settings Page
For More Information...

28. Sean Rose
Marketing Director
srose@demosphere.com