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Summertime Checklist
Sean Rose, Marketing Director
Today’s Agenda:
● Coordinating Volunteers
● Sharing Key Information
- Important Links
- Registration Dates
- Fees & Discounts
● Distributing Information To Parents
- Utilizing Your Website
- Contacting Previous Registrants
Demosphere Knows Youth Sports
● 2,500+ Customers
● 25 years of experience
● 9+ years of experience personally
Coordinating Volunteers
Creating Volunteer Roles
● Automatically Created Within RosterPro:
○ Coach
○ Assistant Coach
○ Team Manager
● Potential Custom Roles:
○ Parent Volunteers
○ Snack Coordinator
○ Field Setup
○ Etc.
Coordinating Volunteers
Set Volunteer Fees
● Include optional “Opt Out” fee for
those choosing not to volunteer
● Customize the fee amount and
frequency
Coordinating Volunteers
Customize Your Message
● Create message to display to volunteers during registration
○ Default Message
○ Seasonal Message
● Default Volunteer Message is displayed for every season by default
● Seasonal Message for a specific season will override the Default
Coordinating Volunteers
Recommended Text...
● List Available Roles
● Actual Time Commitment
● Encourage Community
● All About The Kids!
Coordinating Volunteers
Create A Custom Form
● Use similar functionality found in player registration forms
● Add custom questions
● Drag-and-drop form items seamlessly
Coordinating Volunteers
Collect availability upfront so you can
start creating your schedules ASAP
Ask for Desired Position in multiple choice form rather
than text so you’re able to group similar responses
Collect the Volunteer’s associated
Registrant’s name during this step
Sharing Key Information
Two Important Links to Share
● The Registration Link
○ Processing New Registrations
○ https://yourdomain.demosphere-secure.com/_registration
● The Login Link
○ Access Household/Member Info, Review Orders, Make Payments
○ https://yourdomain.demosphere-secure.com/_login
Sharing Key Information
Registration Open/Close Dates
● Once dates for registration are set,
communicate with your organization
the Open & Close dates in advance
● Add to Calendar
○ Just as important as when the
season starts/ends!
● Identify any Early Discounts and Late
Fees that may apply
Sharing Key Information
Encouraging the ‘Early Bird’
● Early Bird Discount
○ Collect registrations early in the
season with discounts
○ Set Discount Amount, custom
dates, and # of registrants
○ Helps with forecasting!
● Pay In Full Discount
○ Help persuade your registrants to pay in one lump sum
○ Notifies HH of discount when Pay In Full is selected
Sharing Key Information
Penalizing Late Registrants
● Late Fees
○ Schedule late fees to automatically apply after a certain date
Distributing Information To Parents
Distributing Information To Parents
Distributing Information To Parents
● Reach out to last season’s
players with the latest
information on the
upcoming season’s
registration information
● Filter by Season Name
Distributing Information To Parents
● Send an email to current Participants
○ Remind them where to look for regular updates
○ State important dates
○ List any discounts
● 25 Years Of Experience
● Best-In-Class Support
support@demosphere.com
● Demosphere Blog
How Did They Do That: Volunteers
Two RosterPro Links All Admins Must Share
Communication Is Key (Email Filtering)
Demosphere Can Help!
Sean Rose
Marketing Director
srose@demosphere.com

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Summertime Checklist

  • 1. Summertime Checklist Sean Rose, Marketing Director
  • 2. Today’s Agenda: ● Coordinating Volunteers ● Sharing Key Information - Important Links - Registration Dates - Fees & Discounts ● Distributing Information To Parents - Utilizing Your Website - Contacting Previous Registrants
  • 3. Demosphere Knows Youth Sports ● 2,500+ Customers ● 25 years of experience ● 9+ years of experience personally
  • 4. Coordinating Volunteers Creating Volunteer Roles ● Automatically Created Within RosterPro: ○ Coach ○ Assistant Coach ○ Team Manager ● Potential Custom Roles: ○ Parent Volunteers ○ Snack Coordinator ○ Field Setup ○ Etc.
  • 5. Coordinating Volunteers Set Volunteer Fees ● Include optional “Opt Out” fee for those choosing not to volunteer ● Customize the fee amount and frequency
  • 6. Coordinating Volunteers Customize Your Message ● Create message to display to volunteers during registration ○ Default Message ○ Seasonal Message ● Default Volunteer Message is displayed for every season by default ● Seasonal Message for a specific season will override the Default
  • 7. Coordinating Volunteers Recommended Text... ● List Available Roles ● Actual Time Commitment ● Encourage Community ● All About The Kids!
  • 8. Coordinating Volunteers Create A Custom Form ● Use similar functionality found in player registration forms ● Add custom questions ● Drag-and-drop form items seamlessly
  • 9. Coordinating Volunteers Collect availability upfront so you can start creating your schedules ASAP Ask for Desired Position in multiple choice form rather than text so you’re able to group similar responses Collect the Volunteer’s associated Registrant’s name during this step
  • 10. Sharing Key Information Two Important Links to Share ● The Registration Link ○ Processing New Registrations ○ https://yourdomain.demosphere-secure.com/_registration ● The Login Link ○ Access Household/Member Info, Review Orders, Make Payments ○ https://yourdomain.demosphere-secure.com/_login
  • 11. Sharing Key Information Registration Open/Close Dates ● Once dates for registration are set, communicate with your organization the Open & Close dates in advance ● Add to Calendar ○ Just as important as when the season starts/ends! ● Identify any Early Discounts and Late Fees that may apply
  • 12. Sharing Key Information Encouraging the ‘Early Bird’ ● Early Bird Discount ○ Collect registrations early in the season with discounts ○ Set Discount Amount, custom dates, and # of registrants ○ Helps with forecasting! ● Pay In Full Discount ○ Help persuade your registrants to pay in one lump sum ○ Notifies HH of discount when Pay In Full is selected
  • 13. Sharing Key Information Penalizing Late Registrants ● Late Fees ○ Schedule late fees to automatically apply after a certain date
  • 16. Distributing Information To Parents ● Reach out to last season’s players with the latest information on the upcoming season’s registration information ● Filter by Season Name
  • 17. Distributing Information To Parents ● Send an email to current Participants ○ Remind them where to look for regular updates ○ State important dates ○ List any discounts
  • 18. ● 25 Years Of Experience ● Best-In-Class Support support@demosphere.com ● Demosphere Blog How Did They Do That: Volunteers Two RosterPro Links All Admins Must Share Communication Is Key (Email Filtering) Demosphere Can Help!