The document summarizes procurement services at LSU, including: 1) The laws, policies, and procedures that govern LSU's procurement processes, such as the Louisiana Procurement Code and Public Bid Laws. 2) An overview of LSU's shared procurement services and the institutions that utilize the central procurement department. 3) The typical purchasing process and competitive thresholds for operating and personal/professional services contracts.

1. PROCUREMENT SERVICES
Presented by Marie C Frank, MPA, CPPB
Chief Procurement Officer
Executive Director of Procurement Services

2. Current Laws, Policies, Procedures, and
Rules governing Procurement @ LSU
• Louisiana Procurement Code (R.S. 39:1551-1765)
• Public Bid Laws (R.S. 38:2211-2261)
• Professional Services Laws (R.S. 39:1481-1526)
• Other Revised Statutes
• Louisiana Administrative Code Title 34
• Small Purchase Procedures Executive Order
• Office of State Purchasing Rules and Regulations
• Office of Information Technology Laws
• Attorney General & other legal opinions
• Ethics Code and ethical opinions
• University and departmental policies
• LA Grad Act Base Level Autonomies

3. LSU Shared Services in Procurement
PRO
Professional Property
System
Institution Formal Solicitations Services Management
LSU Y Y Y Y
LSU Alexandria N N Y Y
LSU Eunice N N Y Y
LSU Ag Center Y* N Y Y
LSU Law Center Y N Y Y**
PBRC Y N Y N
LSU System Y Y Y Y

4. The Purchasing Process

5. Operating Services – Competitive Thresholds
Total Cost Bidding Departmental Minimum Minimum
Required Solicitation Number of Response
Authority Bidders Time
< $5,000 No N/A N/A N/A
>5,000 to Yes Yes 3 24 Hours
<$15,000
> $15,000 to Yes No 5 72 Hours
<$25,000
> $25,000 Yes No 5 Typically 21
Days

6. Personal, Professional, Consulting & Social Services
Dollar Amount < $2,000 $2,001 - $49,999 * >$50,000
(Including travel)
Requisition Requisition
(if not allowed on Requisition PUR-CR
LaCarte per FASOP: PUR-CR (available in PRO only)
PUR-01) (available in PRO only) PUR-SS
REQUIRED FORMS PUR-CR PUR-SS PUR-CB
(available in PRO only)
W-9 W-9
W-9
AS516 AS516
AS516 (if travel required) (if travel required)
(if travel required)
OCR Approval required
Consulting services cannot
TYPICAL PROCESSING exceed $49,999 without being
TIME awarded through the competitive
(Note: Actual processing time is Request for Proposal (RFP)
3-5 working days 3 weeks process. The RFP process takes
contingent upon Contractor’s
prompt return of signed contract 14 weeks.
to the Purchasing Office) Professional & Personal – 7
weeks
* If contract is executed by institution other than LSU, the threshold
for approval by OCR is $20,000.

7. LSU Purchasing Operating Procedures
FASOP: PUR-01
Provides list of commodities which may be procured
without the need for competitive bidding; may be
purchased via LaCarte or direct charge
FASOP: PUR-02
Identifies competitive requirements and delegates
authority for departments which choose to accept the
responsibility for soliciting price quotations on behalf of
the University
Procurement Services Website

8. Grad Act 2.0 – Base Level
• Authority to execute contracts up to $49,999 within
a 12 month period – must be delegated by OCR
• Authority to dispose of obsolete equipment up to
$5,000
• Authority to be excluded from Office of Information
Technology oversight for academic, research or
instructional purposes
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9. High Level - Pilot Procurement Code
• Adopt a code that is simple – freedom from
unnecessary bureaucratic processes
• Ability to use more competitive strategies –
limits, electronic processes, selection
• Apply commodity strategies
• Utilize new technology - eProcurement
• Assure Accountability & Transparency
• Manage risk
• Analyze spend
• Plan (total cost and target costing)
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10. Questions

11. Contact Us:
Procurement Services
purchase@lsu.edu
213 Thomas Boyd Hall
Baton Rouge, La. 70803
225-578-2176
Thank You!