This workshop provided an overview of the Department of State's purchase card reconciliation and compliance program. The morning session included opening remarks, an overview of the Department's purchase card program, an overview of the Integrated Logistics Management System (ILMS), and a presentation on purchase card compliance in ILMS Ariba. An ILMS Ariba demonstration on creating a non-catalog request was also provided.

1. ILMS Ariba Purchase Card
Reconciliation and Compliance Workshop
October 1, 2012
9:00am to 4:00pm

2. Purchase Card Reconciliation and Compliance
Workshop
eLogistics for the Department of State
Morning Session
Opening Remarks
Dorothy A. Jones
Overview of the Department’s
Purchase Card Program
Margaret Colaianni
Overview of ILMS
Edwin Lyons
Break
Ariba Purchase Card Compliance
Christine Yuan - Winter
Ariba Demonstration: Create a Non-Catalog Request
Paul Edmondson

3. Office of Acquisitions Management
PURCHASE CARD PROGRAM
OVERVIEW
October 1, 2012
Margaret Colaianni
Purchase Card Program Manager
Office of Acquisitions Management
Business Operations Division
A/LM/AQM/BOD

4. Office of Acquisitions Management
ILMS Ariba versus Pcard Program
• ILMS Ariba
 Mandatory Application
 Used for entering Purchase Card requirements
 Contains automated approval flows
 Ensures proper funding of requirements
• DoS SmartPay2 Purchase Card Program
 Government wide Credit Card program
 Program managed in A/LM/AQM
 Administered by Bureau (Executive Director)
 Cards used to obtain supplies and services
 Citibank/Visa
4

5. Office of Acquisitions Management
SmartPay2 (SP2) Charge Card Program
• More than 350 Participating Agencies/Organizations
• Largest Charge Card Program in world
• Established by GSA in 1998
• Offer Purchase, Travel & Fleet Cards & Related Products
• Citibank, JP Morgan Chase & US Bank
• FY 11 GSA Statistics:
 Program Spend: 30.8 Billion
 Transactions: 100.4 Million
 Cards: 3.4 Million
5

6. Office of Acquisitions Management
SmartPay2 Purchase Card Products
• Purchase Card – Used by CH to purchase supplies & services for
official use
• Domestic Convenience Checks – Used when Vendor does not
accept Purchase Card
• Payment Card – Used to purchase Recurring Services (Courier
services, Utilities, etc.)
• Foreign Currency Cards (Under Pilot at Embassy Tokyo) – Limited
to currencies available (Euro, Yen, etc.)
Available Products Not currently in use:
– Prepaid Cards – Disposable cards funded in advance
– Declining Balance Cards – Non pre-funded cards w/assigned
one time credit limits.
6

7. Office of Acquisitions Management
FY 11 DoS PCard Statistics
• 38 Bureaus
• 250 Overseas Missions PCard 1995 2011
Annual $7 M $97.8 M
• $97.8 Million Annual Spend Spend
(13x)
(1995: $7 Million)
• 179,177 Annual Transactions Annual 11,627 179,177
Transactions
(1995: 11,627)
No. of 204 1,619
• 1,619 Purchase Card Accounts Accounts
(1995: 204)
• 1,425 Cardholders
7

8. Office of Acquisitions Management
Bureau Purchase Card Participants
• Cardholder (CH) – Purchases supplies/services for official use
• Approving Official (AO) – Reviews/approves monthly CH
statements & supporting documentation
• Designated Billing Official (DBO) – Reconciles & pays monthly
invoice
• Program Coordinator (PC) – Bureau Executive Director or Post
Management Officers responsible for local program
8

9. Office of Acquisitions Management
Program Training Requirements
• Initial Training – Required for all program participants
• Refresher Training – Required every 3 years thereafter for all
participants
• Annual Ethics Training – Required for Cardholders, Approving
Officials & Program Coordinators
• Simplified Acquisition Training – Required for single purchase
limit above $3,000
9

10. Office of Acquisitions Management
Role Based PCard Training Options
• Cardholder (CH) & Approving Official (AO) Training Options
 FSI PA-297
• Program Coordinator (PC) Training Options
 FSI PA-299 - Program Coordinator (PC) Training
 FSI PA-297 above
• Designated Billing Official (DBO/FMO) Training Options
 FSI PA-300 – Designated Billing Official (DBO/FMO) Training
 FSI PA-297 above
• All Participants – Additional Training Options
 FSI PA-287 Purchase Card Basics
 FSI PA-288 Purchase Card Advanced
10

11. Office of Acquisitions Management
Purchase Card Spend Thresholds
• Category I: Up to & including $3,000 per transaction
• Category II: Exceeding $3,000 up to $25,000
• Category III: Exceeding $25,000 up to $100,000*
(*Warranted COs only)
11

12. Office of Acquisitions Management
Special Requests Available
• Forced Authorization – One Time Request
• Change in Merchant Category Codes - Permanent
• Threshold Increase – Permanent
Use “Toolkit” to submit request
12

13. Office of Acquisitions Management
Seven Steps in Buying Process
7. Reconcile CH
Monthly Statement
of Account
6. Record in
Purchase Card Buying Log
5. Make the Buy
4. Review Required Sources & other Mandatory
Requirements
3. Ensure Available Funding
2. Ensure Requirement is Authorized
1. Ensure Requirement Defined
13

14. Office of Acquisitions Management
Reconciliation Time Frames
• Accessing Online Statements/Reports Via Landing Page:
home.cards.citidirect.com or www.citimanager.com
• Statements/Invoice available 2 days after cycle (28th)
CH Reconciliation Time: 5 business days
AO Reconciliation Time: 3 business days
2 Days Grace Period
• FMO/DBO should receive reconciled CH statements no later than
10 business days from availability on line
14

15. Office of Acquisitions Management
Best Practices
• Use Ariba
• Monitor Transactions via Online Statements
• Keep Current with Training
• Standardize (Logs, Procedures, etc.)
• Implement internal written procedures
• Keep Program Participant Information current
• Maximize use of Bulk Funding
• Use Payment Card for Recurring Services (UPS courier services, etc.)
• Involve AOs in Annual Reviews (OIG Recommendation)
• Report misuse or abuse
• Timely Disputes
• Bureau Champion
15

16. Office of Acquisitions Management
Questions?
16

17. Purchase Card Reconciliation and Compliance
Workshop
eLogistics for the Department of State
Morning Session
Opening Remarks
Dorothy A. Jones
Overview of the Department’s
Purchase Card Program
Margaret Colaianni
Overview of ILMS
Edwin Lyons
Break
Ariba Purchase Card Compliance
Christine Yuan - Winter
Ariba Demonstration: Create a Non-Catalog Request
Paul Edmondson

18. ILMS Overview
eLogistics for the Department of State
 Understand the different modules of ILMS and how
they work together
 ILMS Benefits to the Department
 The DoS Supply Chain Process
 Understand the Approval Flows in Ariba
 Ariba Requester Guidelines

19. eLogistics for the Department of State
What is ILMS?
ILMS - Integrated Logistics Management System
ILMS is a single, integrated Web-based information system that encompasses all of the
Department of State’s supply chain functions in one unified system.

20. eLogistics for the Department of State
ILMS Overview
There are several modules in ILMS that include Ariba Buyer, Asset
Management, and Status Tracking. All modules are accessed via the ILMS
Portal.
Enterprise ILMS
Ariba Momentum
Performance Portal
Acquisitions
Management
Status Ariba
Tracking Contracts
Fleet Warehouse
Management Management
Asset Transportation
Management
Final Diplomatic
= Overseas Modules Pouch & Mail
Receipt
= Overseas Modules in Expendables
Deployment
= Secure ILMS

21. eLogistics for the Department of State
ILMS Benefits
Benefits to Bureau Benefits to the Department
Visibility across all orders and assets Visibility across the global supply
Improved management controls and chain
internal controls to ensure accuracy Improved internal controls and
of data and easy auditing capabilities increased data reliability
Integration and reduction of Integration with other DoS systems
duplicative data entry Paperless processing supports green
Flexibility to meet Bureau needs initiatives and reduces hard copy form
Increase efficiency with better data management
and insight into processes Enterprise-wide data availability
FSI training and support Cost savings
No local system/server maintenance Cycle Time Improvements

22. ILMS Domestic Purchase Card
Supply Chain Process
eLogistics for the Department of State
Higher
Thresholds or
One time
Authorization
P-Card Holder Vendor
More than
$3000.00
Less than
Requester Approving Official
-Enter data into Ariba - Approve Purchase
-PR # assigned
Shipping
P-Card Holder Vendor
ILMS Status Tracking
Property Management Receiving Clerk
ILMS users can have visibility -Track goods in Asset Receiving Clerk -Receive goods in
through the entire process via Management -Updates asset record (if applicable) Final Receipt
ILMS Status Tracking - Create DS-127

23. eLogistics for the Department of State
Domestic Approval Flows
Requisitions (over $3000)
PR Approver Org Approver Budget
GFMS/ Momentum
Purchase Card Orders (Any Dollar Amount)
Approving
PR
PR
Official
PCard Holder
P-Card Holder

24. eLogistics for the Department of State
Ariba Requester Guidelines
Include the type of request and brief description in title
• PCard – Office Supplies
Create one request per vendor
• Group items that will be ordered from the same vendor
• If unsure of vendor, group items logically by type
Enter a detailed description
• Include your exact specifications for the products or service
• Describe where and how it will be used
Enter comments to provide further information or instructions
• Include any information you may have originally written in an email
• You may suggest a vendor, or provide special instructions (i.e. – date needed etc.)
Attach all necessary supporting documentation
• Statement of Work, Justification, Vendor Quote, Pictures of Items, etc.
• No limit to number or type of attachments

25. Questions
eLogistics for the Department of State

26. Purchase Card Compliance and Reconciliation
eLogistics for the Department of State
Morning Session
Opening Remarks
Dorothy A. Jones
Overview of the Department’s
Purchase Card Program
Margaret Colaianni
Break
Overview of ILMS
Edwin Lyons
Ariba Purchase Card Compliance
Christine Yuan - Winter
Ariba Demonstration: Create a Non-Catalog Request
Paul Edmondson

27. ILMS Ariba
eLogistics for the Department of State
Purchase Card Compliance
October 2007: Under Secretary
for Management Patrick Kennedy
mandated all domestic purchase
card transactions must be
recorded in ILMS Ariba.

28. Complete the
eLogistics for the Department of State
ILMS PCard Request
 All purchase cardholders and approving officials must
have an ILMS Ariba account.
 Submit all PCard purchases in Ariba for approval by your
Approving Official.
 The Cardholder is the Final Approver on all Ariba PCard
requests.
 The ‘Ordered’ status indicates the request is completed.
 Complete the Ariba purchase request before, or as soon
as possible after the offline purchase.

29. Measurements of Compliance
eLogistics for the Department of State
 A/LM (Office of Logistics Management) compiles a
monthly Compliance report
1. Comparison of the Citibank statement to Ariba PCard
data
2. Reconciliation of Citibank statement and Ariba data
3. Discrepancies are reported.
 Reports
 Ariba Non-Compliance percentage rate (%)
 Ariba Non-Compliance dollar amount ($)
 The top ten offenders with the worst statistics are
ranked.

30. Ariba PCard Compliance Ratio
eLogistics for the Department of State
July 2012
19%
Compliance
Non Compliance
81%

31. ILMS Ariba Purchase Card Compliance
eLogistics for the Department of State
2012 Year to Date
90%
80%
70%
60%
50%
40% PCard Compliance
Rate
30%
Linear (PCard
20% Compliance Rate)
10%
0%

32. PCard Transactions Recorded in
eLogistics for the Department of State
ILMS Ariba Benefits
 ILMS is the centralized system for all
procurement data at DoS
 Accountability and Transparency of DOS
Purchase Card spending
 Improved Management Controls

33. eLogistics for the Department of State
Causes for Noncompliance
 Delay between date of purchase and date of
request is finalized in Ariba
 Ariba Approval Flow is incorrect
 Purchase Card configuration
 Misinterpreted PCard Policy
 Purchasing outside Ariba office supplies
catalog (FSSI)

34. eLogistics for the Department of State
Available Resources
Where to Get Help
 Bureau Ariba Champion
 Submit an ILMS iForm to update:
 Approval flows and Ariba Configuration
 Locations/Offices
 Credit Card information and configuration
 ILMS Support HelpDesk
 888-313-ILMS
 ILMS@state.gov

35. ILMS Compliance
eLogistics for the Department of State Contact
Christine Yuan- Winter
 703-875-4382
 Yuan-WinterCB@state.gov

36. Questions
eLogistics for the Department of State

37. Purchase Card Compliance and Reconciliation
eLogistics for the Department of State
Morning Session
Opening Remarks
Dorothy A. Jones
Overview of the Department’s
Purchase Card Program
Margaret Colaianni
Overview of ILMS
Edwin Lyons
Ariba Purchase Card Compliance
Christine Yuan - Winter
Ariba Demonstration
Create a Non-Catalog Request
Paul Edmondson

38. Demonstration: Non-Catalog Request
eLogistics for the Department of State
 Create a non-catalog request in Ariba
 Search for Commodity Codes and Vendors in
Ariba
 Understand the Approval Flows in Ariba
 Check the Status of a Submitted Request in Ariba

39. Questions
eLogistics for the Department of State

40. Purchase Card Compliance and Reconciliation
eLogistics for the Department of State
Afternoon Session
Overview of the Federal Strategic Sourcing Initiative
Paul Edmondson
Ariba Demonstration: Create a Catalog Request for Office
Supplies
Paul Edmondson
Ariba Demonstration: Completing the Request
Myrna Temple
Break
Final Receipt Demonstration: Receiving Process and Documentation
Management
Sam Bullard
Monthly Purchase Card Reconciliation
Myrna Temple

41. Step One in Buying Process
eLogistics for the Department of State
Ensure Requirements are Defined
7. Reconcile CH
Monthly Statement
of Account
6. Record in
Purchase Card Buying Log
5. Make the Buy
4. Review Required Sources & other Mandatory
Requirements
3. Ensure Available Funding
2. Ensure Requirement is Authorized
1. Ensure Requirement Defined

42. Overview of the Federal Strategic
eLogistics for the Department of State
Sourcing Initiative

43. Purchase Card Compliance and Reconciliation
eLogistics for the Department of State
Afternoon Session
Overview of the Federal Strategic Sourcing Initiative
Paul Edmondson
Ariba Demonstration: Create a Catalog Request for Office
Supplies
Paul Edmondson
Ariba Demonstration: Completing the Request
Myrna Temple
Break
Final Receipt Demonstration: Receiving Process and Documentation
Management
Sam Bullard
Monthly Purchase Card Reconciliation
Myrna Temple

44. Demonstration: Ariba Catalog Request
eLogistics for the Department of State
 Create a Ariba catalog request in Ariba
 Search for Commodity Codes and Vendors in
Ariba
 Understand the Approval Flows in Ariba
 Check the Status of a Submitted Request in Ariba

45. ILMS Ariba Training
eLogistics for the Department of State Contact
 Paul Edmondson
703-875-4307
edmondsonPR@state.gov

46. Questions
eLogistics for the Department of State

47. Purchase Card Compliance and Reconciliation
eLogistics for the Department of State
Afternoon Session
Overview of the Federal Strategic Sourcing Initiative
Paul Edmondson
Ariba Demonstration: Create a Catalog Request for Office
Supplies
Paul Edmondson
Ariba Demonstration: Completing the Request
Myrna Temple
Break
Final Receipt Demonstration: Receiving Process and Documentation
Management
Samuel Bullard
Monthly Purchase Card Reconciliation
Myrna Temple

48. Complete Ariba Purchase Card Request
eLogistics for the Department of State
Steps in Completing a Requisition:
Retrieve the requisition
Review the requisition
Contact vendor to confirm pricing and
shipping charges
Add funding information

49. Complete Ariba Purchase Card Request
eLogistics for the Department of State cont’d
Approve the requisition
Send Credit Card Order generated by Ariba to
the vendor
Verify receipt of order and pay vendor
Attach all documentation in Status Tracking
Once item is received, confirm DS-127 within
Final Receipt.

50. Steps Two - Six in Buying Process
eLogistics for the Department of State
Ensure Requirements are Defined
7. Reconcile CH
Monthly Statement
of Account
6. Record in
Purchase Card Buying Log
5. Make the Buy
4. Review Required Sources & other Mandatory
Requirements
3. Ensure Available Funding
2. Ensure Requirement is Authorized
1. Ensure Requirement Defined
50

51. Overview of the Department’s
eLogistics for the Department of State
Purchase Card Program
Topics you will cover and accompanying slides

52. Questions
eLogistics for the Department of State

53. Purchase Card Compliance and Reconciliation
eLogistics for the Department of State
Afternoon Session
Overview of the Federal Strategic Sourcing Initiative
Paul Edmondson
Ariba Demonstration: Create a Catalog Request for Office
Supplies
Paul Edmondson
Ariba Demonstration: Completing the Request
Myrna Temple
Break
Final Receipt Demonstration: Receiving Process and Documentation
Management
Samuel Bullard
Monthly Purchase Card Reconciliation
Myrna Temple

54. Final Receipt Demonstration: Status Tracking
and Documentation Management
eLogistics for the Department of State
 Status Tracking and Documentation Management
 Monitor receipt status of ordered items
 Manage/upload documents
 View assets
 Status Tracking Enhancements

55. Status Tracking
eLogistics for the Department of State
Purchase Order Detail
Link between Status Tracking and Ariba by clicking on the Purchase Order
Number
View Receipt status (Received Full, Partial, DS-127)

56. Status Tracking
eLogistics for the Department of State
Document Management
View all files related to a Purchase Order in one place (i.e., Order, DS-
127, DS-132, and uploaded files by users).

57. Status Tracking
eLogistics for the Department of State Asset Information
View all assets associated with a Purchase Order

58. Status Tracking Home Page–
eLogistics for the Department of State
Advanced Search Link
Description of Change: A new link, Advanced Search has been added to the bottom of the Status Tracking
homepage.
Old New

59. eLogistics for the Department of State
Status Tracking – New Advanced Search Page
Description of Change: The Status Tracking Home Page has been redesigned to display a new
link, Advanced Search. Once the hyperlink is clicked, it will take the user to the page, Advanced Search.
Advanced Search allows users to search using over 35 different search filters to help find an order if the
exact or partial PR/Order/Requisition number is not known.
New

60. Status Tracking – Advanced Search Page–
eLogistics for the Department of State
Saved Search Criteria
Description of Change: Users are able to save and name up to 30 different searches for use at a
later time. Users can show/hide different search results fields and can export search results to
MS Excel for further analysis.
Users will be able to Name the Search and
save for a later use. This functionality will
allow users to find their saved searches in
a more efficient manner.

61. Questions
eLogistics for the Department of State

62. Purchase Card Compliance and Reconciliation
eLogistics for the Department of State
Afternoon Session
Overview of the Federal Strategic Sourcing Initiative
Paul Edmondson
Ariba Demonstration: Create a Catalog Request for Office
Supplies
Paul Edmondson
Ariba Demonstration: Completing the Request
Myrna Temple
Break
Final Receipt Demonstration: Receiving Process and Documentation
Management
Sam Bullard
Monthly Purchase Card Reconciliation
Myrna Temple

63. Step Seven in Buying Process
eLogistics for the Department of State
Ensure Requirements are Defined
7. Reconcile CH
Monthly Statement
of Account
6. Record in
Purchase Card Buying Log
5. Make the Buy
4. Review Required Sources & other Mandatory
Requirements
3. Ensure Available Funding
2. Ensure Requirement is Authorized
1. Ensure Requirement Defined

64. Monthly Review
eLogistics for the Department of State and Reconciliation Process
Receive e-mail from Citibank
Download the current statement
Go to Ariba to download the buying log
Reconcile the report with the Citibank statement
Compare statement to the PCard buying log
Note discrepancies if any on the statement and/or
buying log
Sign the Citibank Statement
Attach Citibank Statement with the PCard log and submit to
the Approving Official

65. Monthly Review and Reconciliation
eLogistics for the Department of State
E-mail Notification from Citibank
Topics you will cover and accompanying slides

66. eLogistics for the Department of State

67. eLogistics for the Department of State
Purchase
Procurement ID Requesting Office Vendor Description Amount Currency
Date
SPACE MANAGER
OFC OF PROGRAM MGMT W/LIVEREORG NT TIER C
SOTHER12VDR32 8/1/2012 (A/LM/PMP) DLT SOLUTIONS, INC MAINTENANCE. $2,743.14 USD
SPACE MANAGER
OFC OF PROGRAM MGMT W/LIVEREORG NT TIER C
SOTHER12VDR32 8/1/2012 (A/LM/PMP) DLT SOLUTIONS, INC MAINTENANCE. $2,743.14 USD
TOAD FOR ORACLE PER
OFC OF PROGRAM MGMT SEAT MAINTENANCE
SOTHER12VDR43 8/1/2012 (A/LM/PMP) DLT SOLUTIONS, INC RENEWAL $3,997.25 USD
Grey Sparling Desktop
LOGISTICS SYSTEMS DIV Single Sign-on (10/01/2012
SOTHER12VFL33 8/27/2012 (A/LM/PMP/SYS) GREY SPARLING - 09/30/2013). $3,300.00 USD
$12,783.53 USD

68. Purchase Requesting
Vendor Description Amount
Date Office
OFC OF SPACE MANAGER
eLogistics for the Department of State
PROGRAM W/LIVEREORG NT
MGMT DLT SOLUTIONS, TIER C
8/1/2012 (A/LM/PMP) INC MAINTENANCE. 2,743.14
OFC OF SPACE MANAGER
PROGRAM W/LIVEREORG NT
MGMT DLT SOLUTIONS, TIER C
8/1/2012 (A/LM/PMP) INC MAINTENANCE. 2,743.14
OFC OF TOAD FOR ORACLE
PROGRAM PER SEAT
MGMT DLT SOLUTIONS, MAINTENANCE
8/1/2012 (A/LM/PMP) INC RENEWAL 3,997.25
LOGISTICS Grey Sparling
SYSTEMS DIV Desktop Single Sign-
(A/LM/PMP/SYS on (10/01/2012 -
8/27/2012 ) GREY SPARLING 09/30/2013). 3,300.00
12,783.53

69. eLogistics for the Department of State

70. Questions
eLogistics for the Department of State

71. eLogistics for the Department of State
Closing Remarks
Ariba Purchase Card Enhancements
Nathalie Stevens
Closing Remarks
Ceci Coates

72. eLogistics for the Department of State
Ariba Purchase Card Enhancements
Setting up and Recording Funding
• Single Transaction Limit
• Simplified Approval Flows
• Purchase Card Funding Form
Using a Purchase Card
• New Purchase Card Request Link and View
• Apply Bulk Funding
• Updated Purchase Card Order Form
Searches and Reports
• New Search Filters
• New and Updated Reports
Purchase Card Reconciliation

73. eLogistics for the Department of State
Single Transaction Limit
Ariba will now capture the Single Transaction Limit per card
Requesters will see a warning message if they submit a purchase card
request greater than the purchase card’s Single Transaction Limit.

74. eLogistics for the Department of State
Approval Flows
Ariba will now capture purchase card Approving Official(s)
Purchases under the set threshold will abbreviate the approval flow to
contain only the Approving Official and the Cardholder instead of multiple
Office Approver groups.

75. eLogistics for the Department of State
Purchase Card Funding Form
Purchase Card Funding Updated through eForms

76. eLogistics for the Department of State
Purchase Card Funding Form
Editable Fields
• Title
• Bill To
• Bulk Funding Details
• Comments
Informational Fields
• Cardholder Name & Number
• Expiration Date
• Threshold
• Approving Official(s)
• Single Transaction Limit
• Balances
• Transactional Funding Details
76

77. eLogistics for the Department of State
Purchase Card Funding Form
Approve bulk funding: Budget Office can make updates and fully approve the
purchase card funding form.
After bulk
funding is
approved, it will
be available to
Cardholder to
select.

78. eLogistics for the Department of State
Purchase Card Request Link and View
Required fields that do NOT default:
• Title
• Description, Quantity, Price
• Commodity Code, Vendor
• Bulk Funding
Fields that DO default based on Card/Requester:
• Preferred Purchase Card
• Purchase Card Details, Bulk Funding Details
• Request Type
• Requesting Office
• Customer
• Order Contact
• Issuing Office (MULTI19008)
• Vendor Ship To, Deliver To, Need By Date
• Bill To
New Checkbox:
• Include Comments on Purchase Card Reports
78

79. eLogistics for the Department of State
Apply Bulk Funding
Apply Bulk Funding to a Purchase Card Request within the Line Item
Notes
• Split and partial split bulk funding available
• Mass edit line items to apply bulk funding also available

80. eLogistics for the Department of State
Purchase Card Order Form
PR Number: PR1928358
Updates:
• Cardholder’s electronic
signature and date
• Date of funds certification
(Budget Office Approval)
• PR Number
• Increase font size of Line
Item section
• Decrease font size of Order
Comments
Funds Certified: Sep 09, 2012
Sep 10, 2012

81. eLogistics for the Department of State
New Search Filters
New Search Filters:
• Preferred Purchase Card
• Purchase Card Funding
Forms

82. eLogistics for the Department of State
New and Updated Reports
Updates to Existing Reports New Reports
Purchase Card Summary Report Purchase Card Drawdown by Card
- Updated to show one line per order Card #
- New fields: Fiscal X
• Requester PO 1
• PR Number PO 2
• Date Received Fiscal Y
• Receipt Status Comments PO 1
Purchase Card Detailed Log Purchase Card Drawdown by Fiscal
- Two versions: domestic and overseas Fiscal X
- One line per fund cite Card #1
- New fields: PO 1
• Requester PO 2
• PR Number Card #2
• Date Received PO 1
• Receipt Status Comments

83. eLogistics for the Department of State
Purchase Card Reconciliation
Add reconciliation information via eForms

84. eLogistics for the Department of State
Purchase Card Reconciliation
Add reconciliation information via eForms
Date Billed Amount Billed

85. Questions
eLogistics for the Department of State

86. Additional Resources
eLogistics for the Department of State
ILMS Help & Support Page
http://lm.a.state.gov/ilms
askILMS website
http://askilms.a.state.gov
ILMS Support Desk 24/7
• 1-888-313-ILMS (4567)
• ilms@state.gov
• iForms

87. eLogistics for the Department of State
Closing Remarks
Ariba Purchase Card Enhancements
Nathalie Stevens
Closing Remarks
Ceci Coates