This document outlines ICS's policy regarding training agreements for employees. It states that ICS will provide training and certification exams to improve employee skills and productivity. Employees must sign bond agreements to ensure they remain at ICS for a certain period of time after training. The length of the bond period depends on the total training costs, ranging from 3 months for low-cost training up to 3 years for high-cost training. The policy provides examples and guidelines for calculating bond periods for successive or overlapping training programs.

2. RATIONALE:
ICS invests on training &/or certification exams of the employee. Bond
Period will ensure continued ICS employment so the employee can use his
new knowledge or skills for improved productivity and client service.
SCOPE:
All ICS regular (probationary & permanent) and contractual personnel
GUIDELINES:
A. Training Agreements will cover all training programs and certification
exams that are required by the:
1. Technical position, as specified in the Terms of Reference (TOR);
2. Promotion guidelines set by each technical Department
3. CS principals and / or customers;
B. Policy does not include training and/or certifications that are already
covered by a development program with a separate contract. Policy does
not include also On- line trainings, product briefings, half-day vendor
trainings, online certifications w/out cost.

3. C. Total training cost : basis for duration of the training contract.
D. Total cost : training fee, certification / exam fees, travel allowance, other
training expenses (hotel, food & fare, if outside of Metro Manila),
excluding per diem & study time.
E. For foreign programs &/or certification exams, foreign cost will be
converted to peso equivalent based on the prevailing exchange rate.
F. The training contract duration will be based on the following schedule:
AMOUNT (PHP) BOND PERIOD
Below 5,000 3 months
5,001 - 10,000 6 months
10,001 - 50,000 12 months
50,001 - 100,000 18 months
100,001 - 150,000 24 months
150,001 - 200,000 30 months
200,001 - 300,000 36 months

4. G. For partner or client-sponsored training &/or certifications, the
bond period is determined by the total training cost using the table
below. Maximum bond period is also 3 years.
AMOUNT (In Php) TIME FRAME for TRAINING BOND
< 50,000 3 months
50,001 - 100, 000 6 months
100,001 - 150,000 12 months
150,001 - 200,000 18 months
200,001 - 300,000 24 months
301,000 - 400,000 30 months
Above 400,000 36 months

5. 1. First training &/or certification: the bond period will be based on
the preceding table. Coverage date begins on the date after the
certification or training.
2. For succeeding contract/s --
a) Previous training cost will be pro-rated based on months
served;
b) Pro-rated cost of the previous contract’s uncompleted bond
period will be added to the cost of the new contract;
c) Total amount will determine new training bond's coverage;
d) Coverage begins on the date after new training /
certification; and.
e) HR will give an addendum contract to the employee
indicating new bond cost and duration of bonding period.
3. For contracts that fall in another calendar year:
a) New contract will follow above procedures per #2 above.
b) If the employee has an existing training bond in the
previous year, the contract for the new calendar year
begins after the end date of the new training / certification,
based on cumulative cost.

6. 3. For successive trainings/certifications that are sponsored either by ICS first
and then followed by a partner- vendor or client (or vice-versa):
a. For first training or certification, the bond is based on the appropriate table --
Table G for ICS sponsored programs and Table H for non-ICS sponsored
training/ certification.
b. For the succeeding training, once training sponsor changes, the new bond will
run simultaneously as that of the previous.
c. If the employee resigns, he will have to pay the unserved training cost of both
bonds.

7. EXAMPLES:
SAME CALENDAR YEAR:
# End Date of
Training
Training
Amount
Bond
Amount
Bond Period Contract Coverage
1 2/09/08 30,000.00 30,000.00 12 months Feb 11, 2008 to Feb 10, 2009
2 5/31/08 60,000.00 82,500.00 18 months June 1, 2008 to Nov 30, 2009
3 11/30/08 30,000.00 85,000.02 18 months Dec 1, 2008 to May 31, 2010
NEW CALENDAR YEAR:
# End Date of
Training
Training
Amount
Bond
Amount
Bond Period Contract Coverage
1 1/31/09 20,000.00 95,555.55 18 months Feb 1, 2009 to July 31, 2010

8. 4. For development programs with separate contracts:
• ICS technical departments may have their own technical
development programs with a separate training and certification
schedule, usually with a provision for study time. The bond for this
development program follows a separate period that is stated in the
program’s contract terms.
• However, when an employee is sponsored for training or
certification exam while he is already bonded under a development
program, his bond for the training or certification begins only after
the bond period for the development program ends.
• Maximum bond period (from a combined development program
and ICS / vendor / client-sponsored training) is three years.

9. 5. For “RE-TAKE’s” of certification exams: the contract
cost for that certification will then double.
HR prepares a new contract where the bond period is
adjusted to reflect the additional cost, with contract
coverage to begin after the date of the “re-take” of the
exam.