Presentation from the Time Machine Organisation's Extraordinary General Assembly which was held in Brussels on February 17, 2020.

1. Extraordinary General Assembly
Time Machine Organisation 17/02/2020

2. 1. Introduction

3. Funding needs post CSA
• Time Machine has developed a vision that will
substantially contribute to the innovation of the sector
• It was created under the assumption that there would
be a FET Flagship funding
• With the absence of that funding, we are now pivoting:
• Short, mid term (2-3 years): Build components of the
Time Machine through available project funding and
create some immediate services for members
• Long term (3 years +): More substantial LSRI funding
(200 million for 10 years), grow the TMO and benefit the
TMO members.
• Action: Strong advocacy in the short term (2020)

4. 2. Staffing Plan

5. Governance Structure
Main objective TMO:
Secure resources for implementing Time Machine
Governance scheme:
Support for obtaining funding and implementing projects

6. Time Machine Organisation
Organigram

7. [Insert text here]

8. Andreas Maier / Chief officer
for science and data Isabella di Lenardo / Chief
officer for Local Time
Machines
N.N. / GLAM
N.N. / Creative Industries
N.N. / Policy, legal aspects and
ethical issues, open data
To be elected
To be elected
To be elected
Co-opted Board Members

9. Arbitration Panel
Tomi Ahoranta Louisiane Ferlier Karina Gibert

10. 3. Financial Situation
and 2020 Budget

11. Objectives for this Year
• Create a basic office infrastructure
• Hire an Executive (managing) director (fall)
• Administrative support
• Office space….
• Organise the community
• Communication manager
• Local Time Machine manager
• Programme manager….
• Offer a basic level of concrete services that offer direct
benefits to partners
• Technical infrastructure
• Scouting services….
• Realise the strategic aims of Time Machine in terms of
long term funding
• Executive Director
• Schumann…..

12. €260,000
€21,000
€52,000
€6,000
€25,000
€65,000
€100,000
€30,000
€30,000
€0 €100,000 €200,000 €300,000 €400,000 €500,000 €600,000
Income
Entrance new founding 2019, 2020
Annual new founding 2019
Annual new founding 2020
Annual CSA founding 2020
Annual regular 2019
Annual regular 2020
Ministry of science (AT)
Vienna city council (AT)
TM Consulting services
€254,000 €78,000
€15,000
€15,000
€40,000
€0 €100,000 €200,000 €300,000 €400,000 €500,000
Expenses
Staff
External services
Material
Travel
Other costs
Budget: March - December 2020
63%19%
4%
4%
10%
Expenses
Staff
External services
Material
Travel
Other costs
73%
22%
5%
Income
Membership fees
Public subsidies
Other

13. Budget: Staff
9%
15%
21%
22%
11%
16%
6%
Staff
Executive Director (3M)
Programme manager
Project scounting/business development
Communication and community management
Head of technical infrastructure
Local TM manager
Bookkeeping, secretary

14. Budget: External Services & Material
32%
5%
22%
9%
16%
11%
5%
External Services & Material
Schumann project consulting
Audit/bookkeeping company
Social Media assistance
Press officer (regular press releases)
IT-infrastructure (servers, webspace etc.)
Advertising material (printing, distribution)
Representation expenses

15. 4. Next steps

16. Striving for large scale funding
• Maintain network of national TM Ambassadors
• Keep lobbying for realizing the TM programme on
national and EU level
• Evaluate all possible funding scenarios
• Keep track of EU large-scale funding opportunities
(partnerships etc.)

17. Basic Infrastructure
• Office headquarter in Vienna
• Establish IT-Infrastructure: admin, team and
network communication, projects, Local TMs,
presentation area for supporters, RFC
• Staff for administration and management

18. Kevin Baumer
Programme Management (Lausanne)
Kerstin Muff
Chief Communication
Officer (Vienna)
N.N.
Social Media Manager
Daniel Jeller
Chief Technical Officer
(Vienna)
Caroline Maximoff
Administration Officer (Vienna)
N.N.
LTM Management - Amsterdam
N.N.
Executive Director
N.N.
Business Development (Jena)
from Oct. 2020
from Mar. 2020
from Apr. 2020

19. Community
• Manage community of all members, create
opportunities
• Local Time Machine – Network
• TM Ambassadors´ network
• Continued cooperation with TM professional
communities (involved in pillars of CSA)
• Individual membership

21. Communication
• Communication Manager and Social Media
assistance in-house
• Newsletters (network updates)
• Time Machine magazine
• Communication hub and kit
• Cooperation with media on European
storytelling
• Instructional animated shorts on LTMs

22. Projects
• Participation in current calls under Horizon 2020
• Concrete pilot projects (some currently under
construction)
• Feasibility study for province of Lower Austria
• Development of Project Scouting Service (based at
Jena University under supervision by Sander
Münster and Selda Ulutas Aydogan, DE)

23. Planning
Conception
Scope of service
Functional requirements
Operational requirements
Framework conditions
Design
Definition of service
Functional guidelines
Operational guidelines
Standards
Structuring
Implementing
Prototyping
Launch of prototype
scouting service for
selected calls/initiatives
Operation
Financing
Recruitments
Provision of Service
Review
Testing
Fine Tuning
Review of Service
Review of Structure
Restructuring: services,
functions, branches
Dissemination: Partners, Collaborators, Stakeholders, Funders, etc.
1st Phase
Planning&Structuring
2nd Phase
Structuring&Implementing
3rd Phase
Implementing&Restructuring&Reviewing
January 2020 January-February 2020 March-April 2020 May 2020 May 2020
Project Scouting Service Development Process

24. Events
• National TM Info Days
• Network meetings (Local Time Machines, work
groups, etc.)
• Regular general assembly in autumn 2020
• Election of further coopted members for executive
board
• TM conference in autumn 2020
• Opening party TM office in Vienna!

25. Visit us in our office
in Vienna from 1st March
2020!

26. timemachine.eu
timemachine.eu/trailer@TimeMachineEU