Do you daydream about having a single repository for every asset, picture, file, document, storyboard, spreadsheet and want to be able to manage and collaborate with all of those in the cloud? We're here to help! In this sideshow Box.org's Bryan Breckenridge, GuideStar's Tony Rodriguez, and nonprofit founder Nicole Serena Silver talk about tips for using the cloud to manage content, share files, and collaborate with everyone you need. Learn: Ways to collaborate with staff and supporters in the cloud About document centralization and security Tips on cloud content management, no matter what tools you use 5 tips on moving content collaboration to the cloud (enterprise content management) Hear about 5 nonprofits collaborating really well in the cloud

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Today’s Teachers:
Bryan Breckenridge, ED of Box.org
Tony Rodriguez – Guidestar.org
Nicole Serena Silver – GROWmyfuture.org
Tips for nonprofits: Manage Content & Collaborate in the Cloud
We
Donate
Box on
TechSoup

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Agenda
 Today’s teachers: Bryan, Tony & Nicole
 Cloud content management & collaboration
 Visualized
 What is it?
 Why nonprofits like it?
 5 Insightful examples
 Success tips

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Today’s
Teachers

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Agenda
 Today’s teachers: Bryan, Tony & Nicole
 Cloud content management & collaboration
 Visualized
 What is it?
 Why nonprofits like it?
 5 Insightful examples
 Success tips

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What’s flying between the dots?
Content is.
‒ Documents
‒ Spreadsheets
‒ Presentations
‒ PDF’s
‒ Photos & videos
‒ X-rays
‒ Etc etc etc

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Poll #1
How many locations do all your content/files live today?
a. 1 or 2
b. 3 – 5
c. 5 – 10
d. Over 10

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Where is your content today?
Likely in two (or dozens) of places. Maybe here…

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This is Cloud Content Management

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Program
Management
Efficient delivery and
reporting on services
Comms
Great Storytelling
Development
Resource generation
Admin
Exec, IT, Fin & HR
$ Savings &
operational gains
This is the stakeholder collaboration part

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Agenda
 Today’s teachers: Bryan, Tony & Nicole
 Cloud content management & collaboration
 Visualized
 What is it?
 Why nonprofits like it?
 5 Insightful examples
 7 Success tips

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1. GuideStar - Better Data, Better Decisions for a Better World.

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1. GuideStar - #’s, Demographics, Exchange Profiles.

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1. GuideStar – using the cloud to store, share & collabo
Top 3 Reasons:
1. Ease of Use
2. Security
3. Device/Platform agnostic
…and
4. Saves money.

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1. GuideStar – Collaboration: Internal Stakeholders
• 3 Offices.
• 10+ Remote
Employees.
• Contractors.
• Ad Hoc
distributed
teams.

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1. GuideStar – Collaboration: External Stakeholders
“The Top Five Most Promising
Trends in Philanthropy:
No. 2 & 3 Collaborative
philanthropy and Sharing of data,
best practices, needs and skills.”
– Forbes Insight, Kasia Moreno
,Contributor.

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1. GuideStar - Other Technology Resources
TechSoup.org http://techsoup.org/support/articles-and-how-tos
GuideStar.org Exchange, News & About Us http://www.guidestar.org/rxg/news/index.aspx
NTEN.org Nonprofit Technology Network reports http://www.nten.org/research
Idealware.org Reports http://www.idealware.org/reports
Philanthropy.com Articles https://philanthropy.com/article/Average-Nonprofit-Spends-32-/152817
TAG.org Technology Affinity Group reports http://www.tagtech.org/?page=publicreports
npEngage.com Industry Reports http://npengage.com/nonprofit-industry-reports/
Forbes.com Insight – Leadership: 5 Promising Nonprofit Trends http://onforb.es/1w71v2G
BoardSource.org – Governance Index http://boardsource.org
Philanthropy 2173 – Future of Good http://philanthropy.blogspot.com/
Nptechforgood.com Nonprofit Technology 4 Good – Free Online Tools http://bit.ly/1it0PZu
Foundation Center.org – resources http://foundationcenter.org/

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2. GROWmyfuture.org collaborates to grow

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1. My biggest fear of the cloud
a) What if I loose EVERYTHING?
2. Results from adoption of cloud
a) Remote team members happy
b) Time saved by volunteers
c) And oh sweet organization
3. Future integrations
a) Asana
b) Hootsuite
2. GROWmyfuture.org collaborates to grow

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3. Box.org manages TechSoup content centrally
Content
Collaborators
- Int & Ext

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3. Box.org collaborates internally & with TechSoup
No more attachments
Share links
Within content
Share folders

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4. .org rockers/teachers & corporate sellers unite!

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5. Kiva Fellows + Entrepreneurs + Kiva Marketers

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Poll #2
Which example/story resonated with you the most?
a. Guidestar
b. GROWmyfuture.org
c. Box.org & TechSoup
d. Box.org & Little Kids Rock
e. Kiva

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Program
Management
Delivering & reporting on
the mission’s work
Comms
Great Storytelling
Development
Generating resources
Admin
Exec, IT, Fin & HR
Saving $ & building
capacity

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Agenda
 Today’s teachers: Bryan, Tony & Nicole
 Cloud content management & collaboration
 Visualized
 What is it?
 Why nonprofits like it?
 5 Insightful examples
 Success tips
 Before
 During & After

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Before a move to the cloud for content
1. Audit your version of this:
Where does your content-
Start, travel & live today?
2. Form a stakeholder success project group
3. Research a few providers. Find one that offers-
1. Organization vs. individual solutions
2. Ease of use for everyone - On all devices & browsers
3. Ease of trust for your tech resource (HIPAA compliant?)
4. Integration with salesforce, Microsoft, Google, Docusign, etc.
5. A great track record serving nonprofits
6. License donations & discounts
7. Great support
8. A desire to promote your work & success

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During & after your move to the cloud for content

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During & after your move to the cloud for content

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After your move the cloud for content
1. Lean on the support teams of your vendor. For ex-
‒ Support- support.box.com (available 24x7)
‒ Online Training- boxuniversity.litmos.com
2. Join & contribute to your vendor’s communities & events
‒ Customer events & conferences
‒ “Box for Nonprofits” on LinkedIn
3 Share your content success widely
4. Integrate with other tools

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Box.org & techsoup.com/box