EfroTech implemented its eTravel corporate travel management system for Aga Khan University Hospital (AKUH) in Pakistan and Kenya. The system automates travel authorization, documentation, and cost monitoring. It has reduced indirect costs and improved compliance. AKUH plans to deploy the system in Afghanistan as well due to the benefits of increased efficiency and cost savings.

1. EfroTech
www.efrotech.com
Easy Travel with
eTravel
www.TimeTrax.com.pk THE AGA KHAN UNIVERSITY HOSPITAL

2. Easy Travel with eTravel
EfroTech’s eTravel, a Corporate Travel Management System goes live THE AGA KHAN UNIVERSITY HOSPITAL
at Aga Khan University Hospital in Pakistan & Nairobi for its global
operations, spanning domestic and many countries internationally.
AKUH also looks to start deployment soon in Afghanistan.
Easy Travel with
eTravel
Overview
Aga Khan University Hospital is Pakistan's largest private medical institute and hospital.
The hospital provides a broad range of secondary and tertiary care, including diagnosis of
disease and team management of patient care. The hospital’s multidisciplinary approach
to diagnosis and care ensures a continuum of safe and high quality care for patients - with
all services under one roof. It is also disseminating, training, research, and service in the
health sciences.
Business Need
Forced to have state of the art Travel Management System, to improve efficiency and
Integrated
ongoing saving of money and time, AKUH sought a solution which could keep their HR
Attendance,
& Admin departments focused on their core tasks by avoiding redundant chasing of travel
Payroll,
agents, line managers and employees themselves for documents, approvals, forms and
Leave
photocopies.
&
Travel
Solution:
Management
EfroTech teamed with AKUH to put in place a one of its kind web-based Travel authorization
and document sharing application helping them efficiently manage and monitor travel
documents, itineraries, calendars, costs and authorizations. A solution tailored for both
domestic and international traveling. Underlying these developments is a forward-thinking
infrastructure and a part of operational strategy from AKUH that gives unparalleled
operational flexibility and lowers operational costs.
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EfroTech
www.efrotech.com Easy Travel with eTravel

3. Business Benefits
* Reduced indirect costs: Dramatic reduction in indirect costs by automation of processes
THE AGA KHAN UNIVERSITY HOSPITAL
and workflow. Control on spiraling costs before they get out of hand.
* Improved compliance: Improved compliance with the organization’s travel policy and
negotiated travel contracts.
* Paperless Environment: Not only does this solution create a virtually “paperless” office
environment as far as travel documentation is concerned, authorizations have become less
Easy Travel with
time consuming and travel costs are available online for analysis by functional managers. eTravel
* End to End Solution: An end-to-end solution requiring virtually no development or
additional interfaces.
* Maintain Travel Calendar: Not only a travel workflow tool that manages authorizations
and monitors travel costs, it also acts as a link between the organization and the travel
agents; maintains the travel calendar of the employees and the organization; keeps a track
of the expenses and acts as the employees’ travel manager.
Why IT Matters
AKUH, with the help of EfroTech embedded this leading new category management
practice and process in their operations: A travel management infrastructure to fundamentally
change its administrative model, joining the pool of very few organizations in Pakistan
Integrated
adopting such type of an automated solution.
Attendance,
This innovative tool makes it easy for corporations to business rules that extend the reach
of business process automation throughout and beyond the enterprise and it also positions Payroll,
AKUH to leverage the flexibility of its industry-leading practices and tactics. Leave
&
Solution Components Travel
Management
* Manages Travel Work Flow and Authorizations
* Shares information electronically with Travel agents
* Tracks travel costs
* Travel Calendar is available Online
* Employee’s Electronic Travel Manager
Few words more about the Solution
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EfroTech
www.efrotech.com Easy Travel with eTravel

4. With the new pre-trip approval feature employees can:
* Request travel authorization directly on the web-based system
* Provide electronic approval or rejection for travel requests
THE AGA KHAN UNIVERSITY HOSPITAL
* Maintain their personal travel information
* Notify travel agents
Managers/ Functional Heads can approve, reject or request modification of the trip. Once
approved, the trip is then routed for ticketing. Travelers are notified throughout the process. Easy Travel with
Traveling agent also contributes by making reservations as per requirement, with best eTravel
possible choices.
Benefits realized
EfroTech worked closely with AKUH and lived up to the expectations by providing simple,
interactive, and user-friendly solution that would encourage both senior management and
front-line employees to support the process. First responses from users, including the heads,
confirmed that the solution is very user-friendly. Users were also surprised at how fast the
whole process took place with such ease.
This system is helping AKUH for its global operations, spanning domestic and many
countries internationally, including France, Kenya, Canada, Switzerland, India and Madagascar
besides many others. After the successful deployment of eTravel at AKUH (Pakistan and
Kenya), eTravel is proving to be such advantageous that management of AKUH looks to Integrated
put it in place soon in Afghanistan. Attendance,
Payroll,
Leave
&
Travel
Management
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EfroTech
www.efrotech.com Easy Travel with eTravel

5. TimeTrax Overview
Serving over 500 satisfied clients with this robust Human Resource Management system across
Pakistan in 27 cities and deployed in 17 countries across the globe; including UAE, South Africa,
Korea & Brazil, with embedded payroll logic for various industries, TimeTrax is the ultimate software
THE AGA KHAN UNIVERSITY HOSPITAL
solution for Integrated Attendance, Payroll, Leave & Travel Management. We are proudly assisting
companies in building transparency into employee productivity for the last 14 years
Contact Us Easy Travel with
Head Office eTravel
Address Suite # 301, Progressive Center, PECHS, Shara-e-Faisal, Karachi.
Phone +92-21-34389620-2
+92-21-32043020-1
Fax +92-21-34389623
Email info@efrotech.com
Lahore Office
Address 523-A, Faisal Town, Opp. Jinnah Hospital, Lahore.
Phone +92-42-36115220
Fax +92-21-34389623, +92-42-35164696
Email lhr@efrotech.com
Integrated
Attendance,
Payroll,
Leave
&
Travel
Management
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EfroTech
www.efrotech.com Easy Travel with eTravel