Thomas Möller is an engineer and MBA from Iceland. Thomas has held Time Management seminars in Iceland since 1990 and has had 12500 listeners, that´s about 55% of the management population in Iceland !

1. FIRST: The Harvard Business School Personality Test :
What form describes you best......what “type” are you?

3. Successful people are good at this
Brian Tracy og Stephen Covey
1. Time management
2. Prioritizateion
3. Goal setting
4. Proactive
5. Create „win-win“
6. Motivation
7. Teamwork
8. Begin with the end in mind
9. Constant learners
10. Good habits

5. Tracy: “95% of success in work and life
=good time management habits”

8. 811.9.2013

9. This is how we learn
9
data
skills
Habits
quick Takes time
Big
value
Low
value

11. Watch your thoughts, for they become
words.
Watch your words, for they become
actions.
Watch your actions, for they become
habits.
Watch your habits, for they become
character.
Watch your character, for it becomes your
destiny.”

13. think feel behave habit
You are what you think
...66000 x day

14. .....changing habits
Youtube: - the fun theory
http://www.youtube.com/watch?v=ivg56TX9kWI
http://www.youtube.com/watch?v=cbEKAwCoCKw&featur
e=channel

15. 15
ÁvinningurinnErfiðið
Focus on the results
11.9.2013

16. Success=
good habits

17. Our basic needs - Mary Clark
Relationships
Purpose
Independence

18. independence !!

19. Relations....

22. At work or at home?

23. Ekki segja mér hve lengi þú vinnur.
Segðu mér hverju þú kemur í verk
Spakmæli
frá www.velgengni.is

24. They worked 3 hrs pr day

25. “life is what happens to you...
...... while you are busy making other plans”

26. “time must be explicitly managed
like money”
Randy Pausch

27. TOO LITTLE TIME?
WHAT TO DO?

28. We live in 3 worlds !
Work
study private
social

29. 11.9.2013 29
HARD soft

30. 30
TOO LITTLE TIME.....
...or
..........TOO MANY
TASKS ?11.9.2013

31. This is how we use our time...
8760 hours pr year
wait
150
driving
450
Personal time 850
Media+net 1100
Work/study 1800
Sleep 2600
1800 hours free!

32. Control your time box – what
goes in...what flows out
“how do you pick your battles ?
.....focused or random ?”

33. For parents
in a hurry.

34. 3411.9.2013

35. 35
Busy....ness !

36. “time must be explicitly managed
like money”
Randy Pausch

37. 37
“ THE BIGGEST WASTE OF TIME
IS.....
.. DOING UNIMPORTANT THINGS
VERY WELL “
Hyrum Smith
11.9.2013

38. “Deciding how to use our time,
is the biggest decision we make”
Mihaly C.

39. “there will never be time to do
everything…
..but there will always be time
to do the important things”
Hyrum Smith
11.9.2013

40. “every day
is a new day”
Andy Warhol

41. “time must be explicitly managed
like money”
Randy Pausch

42. How long is a minute ?

43. Tracy: “95% of success in work and life
=good time management habits”
Drucker:
“until we can manage time
we can manage nothing else”

44. .....changing habits ?
Youtube: pianotrappan

45. “Self-discipline is
crucial to a simpler,
more contented life.”
Dalai Lama

46. 46
YOU HAVE
PLENTY
OF TIME !
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47. 47

48. 48
what is the best use
of my time
right now ?
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49. 49
Solution........
WORK SMARTER..
..NOT HARDER !
11.9.2013

50. 50
it´s all about
HABITS ?
11.9.2013

51. 51
It´s all about Habits !
Eating habits...working habits.....TIME habits
Try to change your habits....it takes 21 days !
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52. 52

53. THE # 1 HABIT:
HAVE CLEAR WRITTEN GOALS !
PRIVATE AND WORK
YOU MUST KNOW WHAT YOU WANT !
11.9.2013

54. GOALS:
tools to get results
...people reach 90% of written goals
Goalsetting is easy.....JUST DO IT !
ANY goal is better than no goal
......”happiness is here and now”
11.9.2013

55. Clarity
Feedback
Care

56. 56
WHEN DO WE WORK
AT OUR BEST ?
WHEN GOALS
ARE CLEAR!
And you get feedback.......
11.9.2013

57. 57
Best way to predict the
future......
...is to plan it !
11.9.2013

58. 58
The 4 questions of Strategy
.........people and companies
Where am I today...and why?
Where do I want to go ?
What needs to be done ?
What can I do – strengths?
Now
Future
What is stopping you ?
11.9.2013

59. Goals must be ....SMART
SPECIFIC
MEASURABLE
ACTIONS
REALISTIC
TIMESET
“GOALS are dreams with a deadline”
11.9.2013

60. WE CAN SET GOALS
in all fields of our lives
Health
Relationships
Financial
Work – career - profession
Spiritual – personal development
11.9.2013

61. “you can always change your
plan, ....but only if you have one”
Randy Pausch

62. 62

63. “Ask yourself: are you spending
your time on the right things?”
Randy Pausch

64. ABC
everything !
And do A first
..SOME THINGS ARE MORE
IMPORTANT THAN OTHERS
11.9.2013

65. 65
80/20 rule says ...
80% of success is gained in 20% of tasks
20% of customers give 80% of profits
20% of products give 80% of contribution
..that some things are more important than others !
ABC
11.9.2013

67. .....new task or project....do this:
If it takes less than 2 minutes: finish now !
If more than 2 minutes –
– Delegate to someone
If not, then:
Sort by priority: A - B - C
......AND START WITH A+
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68. 68
“FIRST THINGS FIRST”
11.9.2013

69. 69

70. 70
1 minute preparation, gives
10 minute savings in time
=1000% return
on investment !
11.9.2013

71. Everything happens 3 times !
PLAN
DO
EVALUATE

72. You can never overprepare !
VISUALIZE
PREPARE EVERYTHING
“I COULD HAVE....”
Begin with the end in mind11.9.2013

73. Plan - do - evaluate
plan do
plan Do – redo – rework –repair - replan
evaluate
“Leadership” “Management”
11.9.2013

74. Plan - do - evaluate
plan do
plan Do – redo – rework –repair - replan
ev
11.9.2013

75. 75

76. Think on paper !
GOALS – DREAMS -IDEAS
TASKS – ACTIONS - VISITS - CALLS
SOLUTIONS TO PROBLEMS
CHECKLISTS - PREPARATIONS
TOP 10 LIST AT WORK AND PRIVATE
11.9.2013

77. “to-do lists help us break a
complicated life
into manageble small steps”
Randy Pausch

78. 78
Randy Pausch

79. 79

80. “to-do lists help us break a
complicated life
into manageble small steps”
Randy Pausch

81. .....men !
ears
neck
feet
8111.9.2013

82. 82
.....women!
11.9.2013

83. 83

84. To do lists.....
Goals for the year....month....week
Work....private....health....money....etc
101 things to do before you die.......!
Use mind manager....(verkefnalausnir.is)
Use the in-box as a todo list (max 25)
8411.9.2013

85. Make BIG tasks small
HOW DO YOU EAT
AN ELEPHANT !
...HÁLFNAÐ VERK ÞÁ HAFIÐ ER
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86. USE DEADLINES
NO DEADLINE = NO FINISH
Make an agreement on deadlines
Decide in the morning when to finish workday
How do you work the last days before vacation?
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87. 87

88. When busy......stay busy
Take a break !

89. USE THE LEARNING CURVE
“green light”
“stop
and
go”!
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90. 90
Work in batches
Calls - take 5 in a row
Emails – finish them and close email
Paperwork, one by one
Etc
..it´s basic production planning
.......remember....Marc Sachon !
11.9.2013

91. ....GET INTO FLOW....
Undisturbed time at work – “flow”
Like skying...golfing...climbing..undisturbed !
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92. 92
LEARN TO SAY NO!
PROBABLY THE BEST TIME MANAGMENT TOOL
11.9.2013

93. You can never
create time...
..you can only add new tasks if
you take old ones out.
Beware when you say YES to a
new task, role, project, hobby.....11.9.2013 93

94. 94Thomas Möller 2007
Talking about tools
9411.9.2013

95. 95

96. This is OUT !
CLEAN IT UP, ONE PIECE AT A TIME !11.9.2013

97. 11.9.2013

98. 98
SIMPLIFY YOUR LIFE !
LESS PAPER - print less – store in files!
TRAVEL WITH LESS “LUGGAGE”
A4 POLICY !
SIMPLIFY AT HOME TOO !
11.9.2013

99. Are Icelanders organized ?
99
Are you organized ?
11.9.2013

100. Time management tips for the
RUMBA
Learn in the morning !
Take Thursday off
Fixed group evenings
READ CASES
Skim books
Select reading material
Prioritize social life
Jog from home (no
driving to gym !)
11.9.2013 100

101. Control what goes into your
lifebox...and what flows out”
“how do you pick your battles ?
.....focused or random ?”

102. - What I do today is important
as I am spending a whole day
of my life on it
Hugh Mulligan
11.9.2013 102

103. Tomorrow morning actions:
MAKE A TOP 10 LIST
PRIORITIZE: A, B, C for all tasks
FIRST THINGS FIRST !
CLEAN UP THE PAPERWORK...shelf by shelf !
PLAN THE NEXT WEEKS IN DETAIL
11.9.2013

104. 104
Time management
=
Self management
11.9.2013

105. YOU are responsible for your life !
If it´s to be...it´s up to me !
11.9.2013 105

106. 106
Read this:
The One Minute Manager, Kenneth
Blanchard and Spencer Johnson,
Berkeley Books, 1981,
The Seven Habits of Highly Effective
People, Stephen Covey, Simon &
Schuster, 1989,
The Last Lecture, Randy Pausch,
Hyperion books, New York 2008
Getting things done, David Allen,
Penguin books 2008
11.9.2013

107. Comments welcome!
Send to thomas@rymi.is