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Time management for professionals
This document discusses various time management techniques. It begins by defining time management as the process of making the most of one's time. It then identifies common causes of poor time management like failure to plan and procrastination. Several time wasters are also outlined, such as being reactive, frequent interruptions, and inability to say no. The document goes on to discuss the history of time management tools from clocks and calendars to personal organizers. Specific techniques taught include planning each day in advance, using task lists, prioritizing using the ABC and Pareto methods, allowing time for the unexpected, controlling communication, and setting mental markers.
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Time management for professionals
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- 2. Time Management • Definition:the management of time in order to make the most out of it. 2Time Management
- 3. Lack of TimeManagement Causes: • Failure to anticipate problems • Poor organization • Little time to plan Inadequate Preparation 3Time Management
- 4. Common Time Wasters •Being reactive- no planning • Procrastination • Frequent interruptions or distractions • A non-effective organizing system • Inability to say no 4Time Management
- 5. Time History First Generation-Clocks, Watches 5Time Management
- 6. Time History Second Generation-Calendar 6Time Management
- 7. Time History • ThirdGeneration- Personal Organizer 7Time Management
- 8. Time History • FourthGeneration- efficient and proactive 8Time Management
- 9. Plan Your Dayin Advance • Take 30 minutes day to plan your day. 9Time Management
- 10. Task List • Writingwhat you do increases your productivity. • It is a an inventory tool that serves as an alternative to memory. • ABC Method-tasks to be done within a day, a week, a month 10Time Management
- 11. Pareto Analysis • 80%of tasks can be completed in 20% of the disposable time. The remaining 20% of tasks will take up 80% of the time. • It is recommended that tasks that fall into the first category be assigned a higher priority. 11Time Management
- 12. Time Management Matrix UrgentNot Urgent Status 1. Activities: Crisis Pressing problems Deadline-driven projects 2. Activities: Prevention, activities Relationship building Recognizing new opportunities, planning recreation Important 3. Activities Interruptions, some calls Some mail, reports Meetings, pressing matters Popular activities Not Important 12Time Management
- 13. Built in Timefor the Unexpected • An emergency with the participants’ • Phone calls from families, programs, or residence • Emergency meetings 13Time Management
- 14. Control when Communication withOthers • Incoming phone calls • Outgoing phone calls • Visitors • Checking emails 14Time Management
- 15. FIT • “Fit” allowsus to maximize our productivity given constraints. • 15 minutes in your schedule • It is more efficient to complete task that would require 15 minutes • Than complete a task that can be done in 5 minutes or 4 weeks. 15Time Management
- 16. POSEC • Prioritize- time •Organizing the family and finances • Streamlining-work and chores • Economizing-pastimes, socializing • Contributing-social organizing 16Time Management
- 17. Suggestions • Set realisticgoals • Prioritize • Create an action plan • Don’t give in to distraction • Accomplish your goals • Allow for some down time • Smaller accomplishments=greater success 17Time Management
- 18. Mental Markers • Makea list • Pay bills all at one(if possible) • Get an engagement calendar • Keep a notebook by your bed • Choose a day or night to do shopping • Buy things in bulk 18Time Management