This document discusses various time management techniques. It begins by defining time management as the process of making the most of one's time. It then identifies common causes of poor time management like failure to plan and procrastination. Several time wasters are also outlined, such as being reactive, frequent interruptions, and inability to say no. The document goes on to discuss the history of time management tools from clocks and calendars to personal organizers. Specific techniques taught include planning each day in advance, using task lists, prioritizing using the ABC and Pareto methods, allowing time for the unexpected, controlling communication, and setting mental markers.

1. TIME
MANAGEMENT
Cathy Cousear
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2. Time Management
• Definition: the management of time in order to
make the most out of it.
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3. Lack of Time Management Causes:
• Failure to anticipate problems
• Poor organization
• Little time to plan
Inadequate Preparation
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4. Common Time Wasters
• Being reactive- no planning
• Procrastination
• Frequent interruptions or distractions
• A non-effective organizing system
• Inability to say no
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5. Time History
First Generation- Clocks, Watches
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6. Time History
Second Generation- Calendar
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7. Time History
• Third Generation- Personal Organizer
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8. Time History
• Fourth Generation- efficient and proactive
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9. Plan Your Day in Advance
• Take 30 minutes day to plan your day.
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10. Task List
• Writing what you do increases your
productivity.
• It is a an inventory tool that serves as an
alternative to memory.
• ABC Method-tasks to be done within a day, a
week, a month
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11. Pareto Analysis
• 80% of tasks can be completed in 20% of the
disposable time. The remaining 20% of tasks
will take up 80% of the time.
• It is recommended that tasks that fall into the
first category be assigned a higher priority.
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12. Time Management Matrix
Urgent Not Urgent Status
1. Activities:
Crisis
Pressing problems
Deadline-driven projects
2. Activities:
Prevention, activities
Relationship building
Recognizing new
opportunities, planning
recreation
Important
3. Activities
Interruptions, some calls
Some mail, reports
Meetings, pressing
matters
Popular activities
Not Important
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13. Built in Time for the Unexpected
• An emergency with the participants’
• Phone calls from families, programs, or
residence
• Emergency meetings
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14. Control when Communication
with Others
• Incoming phone calls
• Outgoing phone calls
• Visitors
• Checking emails
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15. FIT
• “Fit” allows us to maximize our productivity
given constraints.
• 15 minutes in your schedule
• It is more efficient to complete task that would
require 15 minutes
• Than complete a task that can be done in 5
minutes or 4 weeks.
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16. POSEC
• Prioritize- time
• Organizing the family and finances
• Streamlining-work and chores
• Economizing-pastimes, socializing
• Contributing-social organizing
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17. Suggestions
• Set realistic goals
• Prioritize
• Create an action plan
• Don’t give in to distraction
• Accomplish your goals
• Allow for some down time
• Smaller accomplishments=greater success
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18. Mental Markers
• Make a list
• Pay bills all at one(if possible)
• Get an engagement calendar
• Keep a notebook by your bed
• Choose a day or night to do shopping
• Buy things in bulk
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