2. TABLE OF CONTENTS
Introduction- Page 3
Breakdown of Quadrant Equivalency- Page 4
Day 1 Analysis- Page 5
Day 2 Analysis- Page 6
Overall Analysis- Page 7
My Findings- Page 8
Strengths/ Weaknesses Page 9
Conclusion- Page 10
3. INTRODUCTION
Jim Loehr once said “Boundary setting is really a huge part of time management”. The data analyzed
in this presentation represents how I spent my time over a two day period. From waking up in the
morning to going to bed at night, I kept a record of my activities. This analysis shows the
efficiency of my time spent from activities which are classified as important/ urgent to activities
which were not important, neither urgent.
4. BREAKDOWN OF QUADRANT EQUIVALENCY
Quadrant I- Important/ Urgent (Crises; Pressing problems; Deadline-driven projects)
Quadrant II- Important/ Not Urgent (Principles Centered Activities; Planning; Prevention; True Recreational Aactivities)
Quadrant III- Not Important/ Urgent (Imminent pressing matters; “popular” Activities; Personal Interruptions)
Quadrant IV- Not Important/ Not Urgent (Time Wasters; Escaping responsibilities)
5. DAY 1 ANALYSIS
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
23%
Not Important/
Not Urgent
Important/ Urgent= 54%
Important/ Urgent
Not Important/
Urgent
15%
54%
Important/ Not Urgent= 8%
Not Important/ Urgent= 15%
Not Important/ Not Urgent= 23%
8%
Important/ Not Urgent
6. DAY 2 ANALYSIS
1st Qtr
2nd Qtr
29%
Not Important/
Not Urgent
3rd Qtr
Important/ Urgent= 36%
36%
Important/ Not Urgent=14%
Important/
Urgent
Not Important/ Urgent=21%
Not Important/
Urgent
Important/
Not Urgent
21%
4th Qtr
14%
Not Important/ Not Urgent= 29%
7. OVERALL ANALYSIS
Total Time Spent Over Two Days
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
Over a two day period I spent majority of
my time focusing on activities which were
important and urgent.
26%
44%
19%
11%
Important/ non urgent activities took up the
least of my time.
There was a small difference of 7%
between activities which were not
important/ urgent and not important/ not
urgent.
8. MY FINDINGS
•
On day 2 of my time management experiment you can see an increase in the time spent doing activities of quadrants 2, 3, and 4. Yet, a
decrease in quadrant 1 (important/ urgent). Showing how I can often slack off and attend activities which are time wasters or an escape
from my responsibilities.
•
Majority of my time is spent in quadrant one due to a large amount of responsibilities , such as work. Having a job limits the amount of
time I can spend on not important and non urgent matters since my time is already scarce.
•
Spending a lot of time in Quadrant 1 is also because I have a “To Do” list which I create the night before each day to remind myself of
the things that must get done.
•
Spending 44% of my time on activities which are important/ urgent derive from me taking opportunities of down time at work to get
assignments done.
9. STRENGTHS/ WEAKNESSES
Strengths
Weaknesses
• Being able to multitask
• I tend to get distracted easily
• Organization/ Prioritizing
• Becoming overwhelmed quickly
and shutting down on all
activities.
• Eliminating simple and
tedious work first
• Constantly putting too much on
my plate instead of spreading
out activities.
10. CONCLUSION
•
It’s clear to see, time management can be struggle especially for someone in college with numerous amount of
obligations but with proper organization and prioritizing it is possible.
•
I find that I need to work on strategies to help me not become overwhelmed, shifting me into quadrants 3 and 4.
•
Finding balance between matters that are Important but non urgent and matters which are important/ urgent also
known as pressing problems will definitely help me to manage my time better. Eliminating stress and the pressure
to neglect activities which are of importance.
