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Time Management slide

  1. 1. Time Management<br />Presenter: Duong Thuy Nguyen<br />
  2. 2.
  3. 3.
  4. 4. Time Management tools<br />Versions of time management<br />Current situation<br />
  5. 5. Current situation<br />Reasons for wasting time<br />No plan<br />No specific goal<br />Too many goals (game)<br />Too careful assessment<br />Too worry<br />
  6. 6. Perfectionism<br />Playing around the bush<br />Too much correction<br />Procrastination<br />Current situation<br />Reasons for wasting time<br />
  7. 7. Current situation<br />Reasons for wasting time<br />Waiting<br />Useless meetings<br />Angry<br />Too broad network<br />
  8. 8. The enemy of BEST THING TO DO?<br />GOOD THINGS<br />
  9. 9. Current situation<br />“Rush” phenomenon<br />“I have great idea but have no time!”<br />“I’ve been quite busy lately…”<br />“Ok! Leave it tomorrow…, tomorrow…, tomorrow again…”<br />“I do NOT have time to do all those things”<br />“I wish there were 25 hours per day”<br />“If a have one more day for this assignment, it will be much better…”<br />
  10. 10. Versions of time management<br />Current situation<br />
  11. 11. Versions of time management<br />Time-using habits<br />Do favorite things first<br />Do easier things first <br />Do things cost a lot of time first<br />Wait until deadline<br />Do small things, leave big things<br />Do thing that comes first<br />Do ordered things<br />Do urgent things before important things<br />
  12. 12. Versions of time management<br />Ver1<br />
  13. 13. Time Management Version 1<br />Foundation: Reminder<br />Method: To-do list<br />Result:<br />Do not forget things to do<br />Leave things tomorrow<br />Important things = things come first<br />
  14. 14. Versions of time management<br />Ver2<br />Ver1<br />
  15. 15. Foundation: Plan - Preparation<br />Trend: Plan for future<br />Method: Use more modern tools<br />Results:<br />Do not forget things to do<br />No starting point, no deadline<br />Important things = things in the plan<br />Time Management Version 2<br />
  16. 16. Versions of time management<br />Ver3<br />Ver1<br />Ver2<br />
  17. 17. Time Management Version 3<br />Foundation: Plan – Prioritize – Control<br />Trend: Evaluation, Prioritization<br />Method: Planning tools, organize workload/day<br />Results:<br />Time prioritization is conducted<br />“Urgency” abuser<br />Important things = valuable & urgent things<br />
  18. 18. Event<br />Feature 2<br />URGENCY<br />Feature 1<br />IMPORTANCE<br />When?<br />How long?<br />
  19. 19. Time Management Matrix<br />Important<br />Unimportant<br />
  20. 20. Time Management Matrix<br /><ul><li>Crisis
  21. 21. Medical emergency
  22. 22. Pressing problems
  23. 23. Deadline-driven projects
  24. 24. Last-minute preparation for scheduled activity
  25. 25. Strategically working
  26. 26. Building relationship/ Net working
  27. 27. Seeking opportunities
  28. 28. Planning
  29. 29. Recreation/relaxation</li></ul>Important<br /><ul><li>Interruptions, some calls
  30. 30. Some mail & reports
  31. 31. Some meetings
  32. 32. Many “pressing” matters
  33. 33. Many popular activities
  34. 34. Trivia
  35. 35. Junk mail
  36. 36. Chit chat
  37. 37. Escape activities
  38. 38. Brainless T.V shows</li></ul>Unimportant<br />
  39. 39. Time Management Matrix<br />Important<br />Focus<br />Manage<br /><ul><li> Avoid
  40. 40. Just do when have time</li></ul>Unimportant<br />Delegate<br />
  41. 41. Time Management Matrix<br />
  42. 42. Time Management Matrix<br />
  43. 43. Time Management Matrix<br />
  44. 44. Time Management Matrix<br />
  45. 45. Versions of time management<br />Ver4<br />Ver1<br />Ver2<br />Ver3<br />
  46. 46. Foundation<br />Manage<br />Goal<br />Schedule<br />Prioritize<br />Time Management Version 4<br />
  47. 47. GOAL<br />Measur<br />able<br />Archiev<br />able<br />SMART<br />Specific<br />Realistic<br />Time Bound<br />Time Management Version 4<br />
  48. 48. Time Management Version 4<br />Prioritization<br />20% <br />(important things)<br />80% time<br />20/80 principle<br />
  49. 49.
  50. 50. 80% <br />FREE TIME<br />
  51. 51.
  52. 52. 20% <br />FREE TIME<br />
  53. 53. Sport<br />Career<br />Life<br />Text<br />Text<br />Text<br />Text<br />Family<br />Finance<br />Society<br />Lifestyle<br />Time Management Version 4<br />Education<br />Health<br />
  54. 54. I_______II______<br />III______<br />____________<br />I_______II______<br />III______<br />____________<br />I_______II______<br />III______<br />____________<br />
  55. 55. Correct<br />C<br />Assess<br />A<br />Do<br />D<br />Plan<br />P<br />Time Management Version 4<br />Manage: PDAC loop<br />
  56. 56. Time Management Version 4<br />Other tips<br />Keep neat <br />Do unimportant things at a time<br />Do NOT do stressful things at a time<br />Spend good time in doing important things (POWER HOURS)<br />Find a undisturbed time<br />Do NOT procrastinate<br />Ask yourself frequently “Is this the best use of my time now?” (ACTIVITY LOG)<br />Do something when waiting<br />
  57. 57. Time Management tools<br />Current situation<br />Versions of time management<br />
  58. 58. Time Management tools<br />
  59. 59. Hi-tech tools<br />Mobile phone<br />Computer: Desktop, Laptop, Pocket PC…<br />Software: Microsoft Outlook, Pnotes…<br />Other T/M softwares<br />
  60. 60. Simple tools<br />A pen<br />A small notebook<br />
  61. 61. How to use simple tools?<br />
  62. 62. Current situation<br />Versions of time management<br />Time Management tools<br />
  63. 63. Ultimate purpose of Time Management?<br />Get things done<br />Precision & Perfection <br />
  64. 64. RESPECT THE TIME<br />
  65. 65. Outside rain and then drink cup of coffee with bread and I sleep on my bad happily. I dream about something so beautiful. Oh! But forget your name, the name is ridiculous. So I sleep under pressure but happily. <br />

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