The document discusses Oklahoma's Tech Prep grant revision and review processes. It outlines a 3-step revision process that allows consortia to re-evaluate their grants. It also describes an on-site review process to help consortia improve, which involves a self-analysis, on-site review visits, and potential follow-up visits. The review process is not meant as a comparison but is data-driven to help consortia enhance their programs.

1. Oklahoma Tech Prep
Tech Prep Grant Revision Process
Quarterly Technical Assistance Meeting | January 13, 2009

2. Revision Process
• Consortia have opportunity to re-evaluate
• 3 Step Process
• Online
– hopefully
• Early Timeline

3. Revision Process
• Evaluate Section
– change/no change
• Revise
• Quantify
– use data to tell the reason
• Approve/Disapprove

4. Oklahoma Tech Prep
On-Site Review & Improvement Process
Quarterly Technical Assistance Meeting | January 13, 2009

5. Review & Improvement Process
• Purpose
– not a comparison
– data driven

6. Roles & Responsibilities
• State Tech Prep Coordinator
– before, during, after
• Tech Prep Consortium Coordinator
– before, during, after

7. Consortia Self Analysis
• Key Data
– Academic Outcomes Report
• Activities Review
– Consortia Self Analysis

8. On-Site Review Timeline
• Four Weeks
• Two Weeks
• During the Review
g
– logistics, discussion panel, debrief,
commendations and strategies for
g
improvement

9. Plan of Improvement
• Below Acceptable Standards
• Custom to Consortia

10. Follow-up Visit
• 4-6 Weeks Following
• Customized to Consortia

11. Sanctions
The Oklahoma Department of Career and
Technology Ed
Thl Education can withhold some
ti ithh ld
or all of an entire local grant.

12. Team Member Responsibilities
• Successful Team Member Tips
• Preparing for the Visit

13. FAQ’s
• Team Selection
• Number Team Members
• Who Serves
• How Long
• Determining the Agenda

14. Tech Prep RFP
• College Credit, Career Majors,
Preparatory Services, Professional
P t Si Pf i l
Development, Accountability
• Strategic Plan
• Advisory Committee
y
• Educational Partners

15. Tech Prep RFP
• Career Majors
• Preparatory Services
• Professional Development
– teachers, faculty, admins
– counselors
• Accountability
• Coordination

16. Consortia Self Analysis
• Academic Outcomes Report
• Consortia Self-Analysis
– Consortium Quality Indicators
– Qualitative Evidence of Success
• Three Levels
– exceed, meet, does not meet standards

17. Consortia Self Analysis
• SWOT Analysis
• State Assistance

18. Sample Agenda
• Team Meeting, Celebrations, Discussion
Panel, I t i
P l Interviews and E l ti
d Exploration,
Working Lunch, Report Out,
Commendations & St t i f
C d ti Strategies for
Improvement, Conclusion

19. Questions

20. Roundtable
• What are your issues?
• What are your questions?
• How can we help y
p you?
– conference calls

21. Next Meeting
• April 14
• Mid Del Technology Center
• 9:30 a.m.