Presented at SharePoint Best Practices Conference in LaJolla.

1. TEAM SITE SECURITY FOR END USERS Veronique Palmer SharePoint MVP March 2011

4. 3 Words PLAN! PLAN! PLAN!

5. Confusing Terms

6. Hierarchy

7. Options Site Level List / Library Level Item Level

8. Site Owner Tools

9. Version Comparison BUILT IN REPORTING!

10. SharePoint 2007 Management

11. SharePoint 2007 Management

12. 2007 Essentials DOCUMENT!

13. SharePoint 2010 Management

14. SharePoint 2010 Management

15. 2010 Essentials

16. 2010 Limits 50 000 ceiling on limited access per list / library 10 000 user groups per site collection 5 000 users per Active Directory group 5 000 groups each user can belong to

17. ARCHITECTING YOUR SITE

18. Who Needs to See the Info? Everyone Just You Your Team Intranet Team Site My Site Who Are We What We Do Contact Us Shared Docs Personal Docs Not Ops Edit Read No Access Inherited You Decide Unique

19. Inherited vs Unique Sites What you do on the site below affects the site above and vice versa! Inheritance is broken, what you do here will not affect the site above it.

20. ADvs SharePoint Groups

21. Active Directory Groups Pros Company Structure Accurate Security Groups Channels to Edit Intranet Sites

22. Active Directory Groups Cons Rules Confusion Site Not on My Sites Can’t See Users Team Sites

23. NEW GROUP MANAGEMENT

24. New Group Management Both

25. New Group Management Both

26. New Group Management 2007

27. New Group Management 2010

28. New Group Management 2010

29. New Group Management Both

30. New Group Management Both

31. DELETE RIGHTS

32. Delete Rights on Members

33. Delete Rights on Members Governance

34. Delete Rights in Foundation

35. View All Users in Foundation

36. LIMITED ACCESS CHAOS

37. Limited Access 2007 Chaos

38. Limited Access 2007 Chaos

39. Limited Access 2007 Chaos

40. Limited Access 2007 Chaos

41. Limited Access 2007 Less Chaos  LIBRARY LEVEL x ??

42. Limited Access 2007 Less Chaos

43. Limited Access 2007 Less Chaos

44. Limited Access 2010 Better!

45. UNIQUE PERMISSION SITES

46. Unique Permission Sites Both

47. GOTCHAS SUMMARY

48. Management in 2007 Foundation 2010 Inherited site implications New group governance Limited access chaos Delete rights governance AD group challenges ETC!! Teaching beginners

50. Add URL to new group descriptions

52. Adding users outside groups

55. Resources 1 Site Hierarchy Poster http://www.letscollaborate.co.za/Resource-Centre/LCs%20Documents/Poster%20-%20SharePoint%202007%20-%20Site%20Permissions%20for%20End%20Users%20v1.1.pdf Site Collection Administrator and Farm Administrator Duties http://office.microsoft.com/en-us/sharepoint-server-help/permissions-for-site-collection-administrators-HA101943260.aspx?CTT=1 More Info for Site Collection Administrators http://office.microsoft.com/en-us/sharepoint-server-help/control-user-access-with-permissions-HA101794487.aspx?CTT=5&origin=HA101794118 SharePoint 2010 Groups and Permissions Reference Chart http://office.microsoft.com/en-us/templates/results.aspx?qu=SharePoint&origin=HA101943260&CTT=5#ai:TC101977256| Control Access to a Specific Piece of Content http://office.microsoft.com/en-us/sharepoint-server-help/control-access-for-a-specific-piece-of-content-HA101805400.aspx?CTT=5&origin=HA101794118

56. Resources 2 All SharePoint Permissions articles from Microsoft http://office.microsoft.com/en-us/sharepoint-server-help/results.aspx?qu=sharepoint%20permissions&origin=HA010379092&queryid=6da473d6a2754ac1ad638d36e08e6640 Configure Permissions for a Blog in SharePoint 2007 http://office.microsoft.com/en-us/sharepoint-server-help/configure-permissions-for-a-blog-HA010021567.aspx?CTT=1 Online Course to Learn Excel Services Permissions in SharePoint 2007 http://office.microsoft.com/en-us/sharepoint-server-help/excel-services-ii-requirements-recommendations-and-permissions-RZ010285649.aspx?CTT=1 Resolving Conflicts in SharePoint Workspaces 2010 http://office.microsoft.com/en-us/sharepoint-workspace-help/resolving-conflicts-and-errors-in-sharepoint-workspace-HA010382158.aspx?CTT=1 Working with Permission Levels http://office.microsoft.com/en-us/sharepoint-server-help/edit-create-and-delete-permission-levels-HA101805381.aspx?CTT=5&origin=HA101794118 Choosing a Security Group http://technet.microsoft.com/en-us/library/cc261972.aspx

57. Resources 3 Manage Memberships of SharePoint 2010 Groups http://office.microsoft.com/en-us/sharepoint-server-help/manage-membership-of-security-groups-HA101794106.aspx?CTT=5&origin=HA101794118 Setting Permissions on Views http://www.sharepoint911.com/blogs/laura/Lists/Posts/Post.aspx?ID=76 Allowing Anonymous Users to Comment on Blogs http://www.sharepointedutech.com/2011/01/20/how-to-allow-anonymous-users-to-comment-on-a-sharepoint-2010-blog/ TechNet Article on How Permissions Work (Level 300) http://technet.microsoft.com/en-us/library/cc262690.aspx Restricting Access for Search Purposes http://office.microsoft.com/en-us/sharepoint-server-help/enable-content-to-be-searchable-HA010379092.aspx SharePoint Security Issues http://community.bamboosolutions.com/blogs/sharepoint-2010/archive/2010/06/09/teched-2010-sharepoint-security-permissions-identities-amp-objects-including-a-gotcha-that-breaks-security-trimming.aspx

58. Business Owner User Adoption Specialist End User Trainer Team Lead E E T M M E

59. THANK YOUFor your time SAN DIEGO Please be sure to fill out your session evaluation! veronique@letscollaborate.co.za www.letscollaborate.co.za