SharePoint 2010 Basics for newbies


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This presentation contains each and every basic aspect of SharePoint 2010 for newbies

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  • Hey Sachchin...Gr8 power pack presentation. I appreciate the time and effort invested to put this together.
    Can you please send( ) me this ? As I also need something similar to be presented to my Senior Management
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SharePoint 2010 Basics for newbies

  1. 1. SharePoint 2010 Basics for newbies Sachchin Annam
  2. 2. Agenda SharePoint 2010 Overview Farm Web Application Site Collection Sites/Subsites List & Libraries Pages Branding in SharePoint using CSS and JavaScript Webparts
  3. 3. SharePoint 2010 Overview Microsoft's marketing tagline describes SharePoint 2010 as the "Business Collaboration Platform for the Enterprise and the Web― and explains that it will:  Connect and empower people  Cut costs with a unified infrastructure  Rapidly respond to business needs SharePoint can also be described as:  Web Platform  Collaboration Platform  Search Provider  Presentation Layer  Development Platform  Social Networking Platform
  4. 4. Farm and Web Application  Farm SharePoint farm is a logical grouping of SharePoint servers that share common resources. A farm will typically operate stand alone, but it can also subscribe to functionality from another farm, or provide functionality to another farm. Each farm has its own central configuration database.  Web applications They are typically the interface through which a user interacts with SharePoint. It is associated with a set of access mappings or URLs which are defined in the SharePoint central management console, then automatically replicated into the IIS configuration of every server configured in the farm. They are independent of each other,have their own application pools, and can be restarted independently in IIS.
  5. 5. Site Collection  A SharePoint site collection is a set of sites that can be managed together.  Sites within a site collection have common features, such as shared permissions, galleries for templates, content types, and Web Parts, and they often share a common navigation.  A site collection contains a single top-level site, and any number of subsites can be organized in a hierarchy.  The site collection is typically created using one of the out of the box SharePoint site templates for the root site that is provisioned with it.
  6. 6. Site Collection Site Collection Templates Category: Illustration of Site Collection : Collaboration Site Templates Meeting Site Templates Enterprise Site Templates Publishing Site Templates Elaboration of each category and its templates
  7. 7. Site Collection Why to go for Site Collection: There are many reasons why you might chose to create a site collection in SharePoint: Unique set of users and permissions Unique and separated content databases are possible, which allow for multiple large (200GB+) sites Unique shared quotas Upgrade to next version can be done in a phase approach
  8. 8. Site / Subsite  A Site/Subsite is a single SharePoint site within a site collection.  A Site/Subsite can inherit permissions and navigation structure from its parent site or can be specified and managed independently.  Creation of Site/Subsite can be done by users of a site collection, but creation of site collections must be performed by a service administrator. List of Site Templates which are provided by SharePoint 2010
  9. 9. Lists in SharePoint  SharePoint 2010 provides many kinds of lists that you can use to track information.  SharePoint provides several predefined lists.  These lists have columns and forms that make it possible for you to track everything from contacts to tasks. SharePoint provides three basic kinds of lists:  Communications lists are used to track announcements, contacts, and discussion boards.  Tracking lists are used to track information such as links, calendars, tasks, issues, and surveys.  Custom lists provide a starting template that you can build on to create a list with the exact columns you need.
  10. 10. Types of lists in SharePoint 2010 Type of list When to use it Announcements To display brief announcements on your site’s home page. Contacts To track contacts, especially if you want to use Outlook for data entry. Discussion Board To create a discussion forum where people can post messages and reply to them. Links To track hyperlinks. Calendar To track calendar items. Tasks To track tasks. Project Tasks To track work items for a project. Issue Tracking To track trouble tickets. Survey To take a poll. Custom To create a list with columns that you define. Import Spreadsheet To create a list based on an existing spreadsheet. External To create a list based on a data source outside SharePoint.
  11. 11. Libraries in SharePoint 2010  A library is a container for creating, organizing and managing different types of documents.  It allows us to store files and meta information about the files, so that it can be used among different team members.  Everything that applies to lists also applies to libraries.  You can create, store and manage almost every type of file in different kinds of libraries such as : etc.
  12. 12. Types of Libraries in SharePoint Type of libraries Description Asset Library lets you add, browse, share, organize and mange images, audio and video files. Data Connection Library Here you can create, browse, share, organize and manage files that contain information about connecting to external data connections. Document Library Here you can create, browse, share, organize and manage documents or other files. Form Library Here you store and manage Microsoft Office InfoPath forms (or XML files for use with Microsoft Office InfoPath) for instance business forms like a status report, purchase orders, etc. Picture Library Here you can upload and share pictures with others and it includes a built-in image viewer. Report Library Here you can create web pages and reports to track business metrics, goals, KPIs (Key Performance Indicators) and business intelligence information.
  13. 13. Slide Library It allows you to create a library for storing and sharing Microsoft PowerPoint slides. Wiki Page Library It allows you to create and store customizable pages of content that are linked together and can be edited by several people.
  14. 14. Pages in SharePoint  For displaying any type of information in SharePoint, we need pages.  SharePoint provides 3 types of pages namely: Page Default Location Publishing Page Pages library Typical Usage Scenario Complete control over look and feel; more granular content management. Web Part Page None; can reside in To display Web Parts; no any library or content management folder requirement. Wiki page Site Pages or in wiki libraries Displays webparts and page can be edited in browser
  15. 15. How SharePoint Looks like : Farm Web Application Web Application Site Collection Site Collection Sites List and Libraries Site Web Application Site Collection Lists Lists Libraries Libraries Documents Items Site Folders
  16. 16. Permissions Permission Types  Full Control – Enables users to have full control of the website.  Design – Enables users to view, add, update, delete, approve, and customize items or pages in the website.  Contribute – Enables user to add, view, update and delete his own item.  Read – Enables user to read item/pages Permission Levels • • • • Site level List or document library level Folder level List item level Permission can also be applied on webparts using Target Audience.
  17. 17. Branding in SharePoint Master Page  Master pages are a feature of ASP.NET 2.0 that work the same way in SharePoint.  The default master page is located in the Master Page Gallery. In SharePoint Designer, the Master Page Gallery is the masterpage folder, which is located in the _catalogs folder in the Folder List. za Benefits of using master pages: An enhanced experience for editing SharePoint pages Site-level editing Professional-looking sites More consistent pages and an enhanced end-user experience Efficient site management
  18. 18. CSS/JavaScript in Master Page In SharePoint, the CSS reference is given in 2 ways:  <link rel="stylesheet" type="text/css" href="mystyle.css" />  <SharePoint:CssRegistration name="/CommunityImages/Insight_copy(new).CSS" After="corev4.css" runat="server"/> Same implies to JavaScript Files  <link href="ExtendedItemStyle" lang ="javascript" name="ExtendedItemStyleJS.js" />  <SharePoint:ScriptLink Language="javascript" Name="ExtendedItemStyleJS.js" Defer="true" runat="server"/>
  19. 19. Webparts in SharePoint  Web Parts are the building blocks of SharePoint pages.  They can be as simple as an image Web Part,or as complex as any custom application.  Within SharePoint, among the most common examples are list-view Web Parts. These are exactly what they sound like — views of SharePoint lists. As soon as a list is created, a list-view Web Part is available to place on a page and configure to meet the user's needs.  When business requirements call for functionality that isn't available with other Web Parts, this functionality can be developed. Note: Webparts are always placed under Webpart zone Webpart zone are nothing but widgets which gives provision to add webparts under it.
  20. 20. Quick Summary Building Blocks SharePoint Farm and Web Applications Definition While not a technically perfect definition, you can think of a SharePoint farm as your whole SharePoint environment and each web application as a URL like or Collection A site collection consists of a top-level site and its sub-sites. It is a logical unit for administration— there are settings that can only be configured at the site collection level (in other words, at the top-level site). Each web application can host many site collections. Site A site consists of a data repository, visual elements, administration, and almost every other core element of the functionality and experience for the user.
  21. 21. Site Template Lists Libraries Items A template defines what the site will look like, what lists comprise the site initially, how publishing will work on the site, and a number of other settings. Lists are data repository that can hold columns of data and/or documents. The objects stored in a list are called items. Visually, a list is represented by views or a web part. It is analogous to a database table or Excel worksheet. A SharePoint library is a specialized form of SharePoint list that is used to store files and content types rather than items. Libraries are created in much the same way as normal lists and support the same type of functionality such as workflows, alerts, etc. Items are the fundamental data objects that are stored within a list. An example of an item
  22. 22. Any Questions ?? Thank You For queries mail me at: |