Matrix of collaborative IT projects referenced in panel discussion “Collaboration by Design, Innovation with Purpose” at the EDUCAUSE annual conference Nov. 2011.

1. Tennessee Board of Regents
Collaborative Projects #E11_CORP01
Partner(s)
Savings (1x)
Savings/Value (recurring)
Im
petus (for collaboration)
Leveraged/Achieved
Challenges ‐ TBR
Challenges ‐ Partner(s)
Past, Present, and Ongoing Initiatives
• ERP implementation ‐ 6 Universities & 13 Community Colleges spread SunGard $11‐15M N/A Budget Training Change System vs. Campus
across 3 cohorts collectively implement an ERP system in 40 months Campuses Quality Consulting Expectations Interventions
(on time and under budget) Third Parties Standards Priorities Project Mgmt
Lessons Learned
Best Practices
• System Maintenance Office (SMO) ‐ TBR Universities & Community SunGard $4.7‐5.2M Budget Specialists/Quality Campus Control
Colleges collectively fund a software maintenance & helpdesk Campuses Quality Training Expectations
organization to serve all institutions Consulting Governance
Lessons Learned
Best Practices
• DBA Collaborative ‐ TBR Universities and Community Colleges fund DBAs Campuses $1.8‐2.8M Budget Specialists/Quality Campus Control
to enhance support of the Oracle® RDBMS at all institutions $347K Quality Training Perceived Value
Consulting
Lessons Learned
Best Practices
• Business Intelligence ‐ 6 Community Colleges, 2 Universities, a Evisions $4‐11M TBD Accreditation Specialists/Quality Change Misunderstanding
corporate sponsor and System Office developing comprehensive Campuses Statute Training Transparency (on the part of other
ODS/EDW BI tool kit of 180+ key performance indicators (KPIs) Budget Consulting Volunteers consultancies as
Lessons Learned potential partners)
Best Practices
• Hosting ‐ 5 Community Colleges & System Office moving production State of TN BE ‐ $400K $2.3M+ Budget Specialists/Quality Campus Control Higher Ed vs. State
Banner® systems from the campus to a hosted data center Campuses Security/DR Reliability/Safety Governance Project Mgmt
Clustering Insecurity (EEs)
• Tennessee Summit (TN Summit) ‐ Banner® themed annual SunGard $572K Quality Training Volunteers
conference for clients in Tennessee and surrounding states Campuses Consulting Presenters
Third Parties Lessons Learned Expectations
Best Practices
Future Initiatives (launched/under study)
• Business Process Management BPM ‐ 13 Community Colleges SunGard N/A TBD Statute Training Campus Control
undergoing a business process analysis study to standardize business Campuses Budget Consulting Change
processes across all schools – part of the efforts around compliance Quality Standards Priorities
with the Complete College Tennessee Act 2010 (TCA 49‐8‐101‐c) Lessons Learned
Best Practices
• Consolidation (MEP) ‐ See BPM and Hosting (above) State of TN TBD TBD Statute Specialists/Quality Campus Control Higher Ed vs. State
SunGard Budget Reliability/Safety Governance
Campuses Quality Clustering Insecurity (EEs)