Collaborating for Efficiency in Straitened Times SGHEES11

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Presentation given at SunGard Higher Education Executive Summit March 2011

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Collaborating for Efficiency in Straitened Times SGHEES11

  1. 1. Collaborating for Efficiency in Straitened Times<br />Thomas Danford Tennessee Board of Regents<br />11:15a – 12:15p<br />March 19, 2011<br />
  2. 2. 2<br />About the Tennessee Board of Regents (TBR)<br /><ul><li>Public post-secondary education system established in 1972 by TCA Title 49 Chapter 8
  3. 3. 6 universities, 13 community colleges and 27 technology centers with programs in 90 of Tennessee’s 95 counties
  4. 4. 200K+ Students, 14K+ employees, and a budget in excess of $2.4B
  5. 5. Comprehensive Banner® suite implementation (Student, Finance, HR/Payroll) across all colleges and universities
  6. 6. Operational Data Store and Enterprise Data Warehouse (ODS/EDW) used at 17 of 19 colleges & universities</li></li></ul><li>
  7. 7. 4<br />Some Benefits of Collaboration<br /><ul><li>Reducing costs and/or cost avoidance
  8. 8. Reduced time to delivery (working in parallel)
  9. 9. Source of stimulation and creativity (agility)
  10. 10. Higher quality (decisions, work product)
  11. 11. Enables specialization
  12. 12. Transfer of knowledge or skills (provides a participant network)
  13. 13. Enhanced value and capabilities (takes advantage of economies of scale)</li></li></ul><li>5<br />Collaborative ERP Projects* in the TBR<br />Past, Present, and Ongoing Initiatives<br /><ul><li>Collaborative ERP implementation
  14. 14. System Maintenance Office (SMO) partnership with SunGard Higher Education
  15. 15. DBA Collaborative
  16. 16. Business Intelligence
  17. 17. Hosting
  18. 18. Tennessee Summit (TN Summit)</li></ul>Future Initiatives (just launched or under consideration)<br /><ul><li>Business Process Management BPM with Infinity Process Platform (IPP)
  19. 19. Consolidation with Multi Entity Processing (MEP)</li></ul>* Not covered: LMS/CMS, networking, procurement, etc.<br />
  20. 20. 6<br />Collaborative ERP implementation<br /><ul><li>13 Community Colleges & 6 Universities spread across 3 cohorts collectively implementing an ERP system in 40 months (on time and under budget)
  21. 21. Savings: $11M – $15M (approx. 20%) 1x
  22. 22. Added Value: $66.6M ($3.5M/school) 1x
  23. 23. What’s leveraged/achieved:
  24. 24. Training
  25. 25. Consulting
  26. 26. Standards
  27. 27. Lessons learned/best practices
  28. 28. Enhanced value and capabilities</li></li></ul><li>7<br />System Maintenance Office (SMO) partnership with SunGard Higher Education<br /><ul><li>13 Community Colleges & 6 Universities collectively fund a software maintenance & helpdesk organization to serve all institutions
  29. 29. Savings: $4.1M+ recurring
  30. 30. What’s leveraged/achieved:
  31. 31. Specialists
  32. 32. Training, lessons learned, & best practices
  33. 33. Consulting
  34. 34. Enhanced value and capabilities
  35. 35. Cost effective support of modifications
  36. 36. Higher quality</li></li></ul><li>8<br />DBA Collaborative<br /><ul><li>13 Community Colleges & 6 Universities fund 2 DBAs to enhance support of the Oracle® RDBMS at all institutions
  37. 37. Savings: $2.2M+ recurring
  38. 38. What’s leveraged/achieved:
  39. 39. Specialists
  40. 40. Training, lessons learned, & best practices
  41. 41. Consulting
  42. 42. Higher quality</li></li></ul><li>9<br />Business Intelligence<br /><ul><li>4 Community Colleges, 2 Universities and System Office developing comprehensive ODS/EDW BI tool kit of 180+ key performance indicators (KPIs)
  43. 43. Added Value: $4.2M – $11.9M ($700K/school) 1x
  44. 44. What’s leveraged/achieved:
  45. 45. Enhanced value and capabilities
  46. 46. Reduced time to delivery
  47. 47. Training, lessons learned, & best practices
  48. 48. Source of stimulation and creativity
  49. 49. Higher quality</li></li></ul><li>10<br />Hosting<br /><ul><li>5 Community Colleges & System Office moving production Banner® systems from the campus to a hosted data center
  50. 50. Savings: BE – $400K+ (over 4 years)
  51. 51. Added Value: $2.3M+ recurring
  52. 52. What’s leveraged/achieved:
  53. 53. Enhanced value and capabilities
  54. 54. Reliability & safety of a tier 4 data center
  55. 55. Economies of scale with clustering databases (Oracle® RAC)
  56. 56. Specialists
  57. 57. Higher quality</li></li></ul><li>11<br />Tennessee Summit (TN Summit)<br /><ul><li>Sponsored by the TBR System Office, hosted by a University (Middle Tennessee State University), in partnership with SunGard Higher Education, and with volunteers from multiple institutions – a Banner® themed annual conference for clients in Tennessee and surrounding states
  58. 58. Added Value: $1,040/attendee ($572K) recurring
  59. 59. What’s leveraged/achieved:
  60. 60. Enhanced value and capabilities
  61. 61. Source of stimulation and creativity
  62. 62. Training, lessons learned, & best practices</li></ul>Join us for this year’s #TNSummit Oct. 17-18: http://tnsummit.tbr.edu<br />
  63. 63. 12<br />Business Process Management BPM with Infinity Process Platform (IPP)<br /><ul><li>13 Community Colleges will undergo a business process analysis study to standardize business processes across all schools – part of the efforts around compliance with the Complete College Tennessee Act 2010 (TCA 49-8-101-c)
  64. 64. Savings: TBD
  65. 65. Added Value: TBD
  66. 66. What’s leveraged/achieved:
  67. 67. Enhanced value and capabilities
  68. 68. Source of stimulation and creativity
  69. 69. Best practices
  70. 70. Consulting</li></ul>Status – just launched<br />
  71. 71. 13<br />Consolidation with Multi Entity Processing (MEP)<br /><ul><li>13 Community Colleges consolidating Banner® systems into a single instance in a hosted tier 4 data center – part of the efforts around compliance with the Complete College Tennessee Act 2010 (TCA 49-8-101-c)
  72. 72. Savings: TBD
  73. 73. Added Value: TBD
  74. 74. What’s leveraged/achieved:
  75. 75. (See Hosting) plus additional economies of scale with clustering middleware (Oracle®WebLogic Suite)
  76. 76. Data Warehouse/BI for managing to outcomes based funding formula</li></ul>Status – under consideration<br />
  77. 77. Summary<br />Collaboration is about more than just about efficiency, it’s also about excellence!<br />14<br />
  78. 78. 15<br />Q&A …Thank You!<br />Thomas Danford<br />thomas.danford@tbr.edu<br />http://www.linkedin.com/in/tdanford<br />http://twitter.com/tdanford<br />http://www.slideshare.net/tsdanford<br />SunGard or its subsidiaries in the U.S. and other countries is the owner of numerous marks, including “SunGard,” the SunGard logo, “Banner,” “PowerCAMPUS,” “Advance,” “Luminis,” "DegreeWorks," "fsaATLAS," “Course Signals,” and “Open Digital Campus.” Other names and marks used in this material are owned by third parties. <br /> <br />© 2010 SunGard. All rights reserved.<br />

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