This document discusses data licensing and provides guidance on applying licenses to research data. It covers what a license is, why they are important for enabling reuse and collaboration, and recommends using licenses from the AusGOAL framework. The document explains that without a license, others cannot legally reuse or share the data. It provides examples of licensing different types of data and notes special considerations for sensitive health data. Guidance is given on how to physically apply a license and ensure proper attribution.

1. Richard Ferrers
Licensing Data for Sharing and Reuse
ANDS Data Specialist | UTAS ANDS Liaison
29 June 2016

2. The Australian National Data Service (ANDS) makes
Australia’s research data assets more valuable for
researchers, research institutions and the nation.

3. What is a licence?
• A licence sets out how data can be (re)used and
attributed
• All Australian data intended for reuse should have
a licence

4. What is a licence?
Note: change from
“Open Data” to…

5. What is a licence?

6. Why apply a licence?
 Use a licence to tell
others how they can
legally share your work
 Promotes re-use and
enables collaboration
 Gives the owner control
and credit

7. The Australian Code for the Responsible Conduct of Research:
"Researchers have a responsibility to their colleagues
and the wider community to disseminate a full account
of their research as broadly as possible”. Section 4.4
In terms of research data, the best way to achieve this
objective is to license the data (using AusGOAL) and to
place it in a publicly-accessible repository (along with
appropriate metadata etc).
If you don't license the data, no-one else can use it; it's
that simple!
A message for researchers
ANDS - Copyright, data and licensing
http://ands.org.au/guides/copyright-and-data-awareness.html

8. AusGOAL licensing framework
AusGOAL contains eight licensing options:
 Six Australian Creative Commons (CC) Version
4.0 licences
 Restrictive Licence Template (RLT)
 BSD 3-Clause Software Licence
ANDS endorses AusGOAL
Wide support by Federal and
State Governments
http://www.ausgoal.gov.au

10. Licensing and data
NOT FOR DATA



Slide is courtesy of Baden Appleyard – Director of AusGOAL

11. https://learn.canvas.net/courses/4/pages/compatibility-of-creative-commons-licenses?module_item_id=52575
Creative Commons Licenses compatibility

12. How open can I be?
 Consent? (For what?)
 Potential for harm/discrimination?
 Data modified to address identification, limit
harm?
 HREC approval

13. Spectrum of Openness
Open Closed
Screenshot from http://libguides.library.curtin.edu.au/
Conditional access

14. Open Access vs Conditions to access
‘Open / Shared / Closed: The world of data’
CC-BY-SA Open Data Institute link
https://vimeo.com/125783029

15. When CC licence not suitable
Restrictive Licences can ‘bespoke’ your
conditions of access and use
http://www.ausgoal.gov.au/restrictive-
licence-template
*Check with your DM support,
School/Department/Institution to see if
one already exists for you to repurpose

16. How do I apply a licence?
 You must ‘own’ the data to apply the licence
 Look at your institution/s IP policies
 When partnering: agree – before collecting the
data – who can apply the licence and what that
licence will be
 Include this info in HREC application

17. http://www.ands.org.au/guides/sensitivedata

18. How do I apply a licence?
• Just apply the marking (image) and/or statement
• http://creativecommons.org/about/downloads
• http://www.ausgoal.gov.au/sample-copyright-
notices
• Make it visible on the document, repository record,
and/or attached to the data
<a rel="license"
href="http://creativecommons.org/licenses/by/4.0/"><img
alt="Creative Commons License" style="border-width:0"
src="https://i.creativecommons.org/l/by/4.0/80x15.png"
/></a><br />This work is licensed under a <a rel="license"
href="http://creativecommons.org/licenses/by/4.0/">Creative
Commons Attribution 4.0 International License</a>.

19. Take away
• Take control! Be clear about who may
reuse your data and for what purpose
• Where no licence is applied,
uncertainty may lead to no reuse or
inappropriate use
• Ensure you get the attribution you
deserve
• Conditional access is a good option for
sensitive health data
Gerry Ryder, ANDS e-RSA Seminar, Mar 26, 2015

20. Three Licensing Examples
IMAS at UTAS
Foley Collection: Victoria Uni
Australian Policy Online: Swinburne University

21. Data Specialist
richard.ferrers@ands.org.au
+61 3 990 20569
Richard Ferrers
With the exception of logos, third party images or where otherwise indicated, this
work is licensed under the Creative Commons Australia Attribution 3.0 Licence.
ANDS is supported by the Australian
Government through the National Collaborative
Research Infrastructure Strategy Program.
Monash University leads the partnership with
the Australian National University and CSIRO.
Thanks to Kathryn Unsworth, Sarah Olsen, Gerry Ryder
ANDS.