Talent Management - Processes, Principles and Practice
1. TALENT MANAGEMENT - PLANNING,
ACQUISITION, RETENTION AND
ANALYTICS MASTERCLASS
CHARLES COTTER
29-30 SEPTEMBER 2016
EMPIRE HOTEL, SANDTON
www.slideshare.net/CharlesCotter
2. Strategic Talent Management
(Strategic) Talent Planning
Talent Acquisition
Employee Selection principles and practice
Employment negotiations
Talent Retention, Employee Engagement and Succession Planning
Talent Metrics and Analytics
TRAINING PROGRAMME OVERVIEW
3.
4. Individual activity:
Complete the statement by inserting one (1) word only. As a HR
Manager, in order to effectively apply Strategic Talent
Management, I need to/to be .…………………………………..
Now find other learners with the same word as you.
Jot these words down on the flip-chart.
Each learner will have the opportunity to elaborate on their
chosen word.
INTRODUCTORY ACTIVITY
5. Strategic Human Resources Management (SHRM)
Ulrich’s view of SHRM and Roles Model
Norton and Kaplan’s Balanced Scorecard
(Strategic) Talent Management
(Strategic) Talent /HR Planning
HRM Value chain
DEFINING THE FUNDAMENTAL
CONCEPTS
6. 6 STRATEGIC MANAGEMENT
PRINCIPLES (APPLICABLE TO HRM)
(Vertical) Alignment with business strategy, goals and objectives
(Horizontal) integration of HRM value chain functions (bundling)
HRM conducts environmental scanning and is highly attuned,
sensitive to and pro-actively responsive of change
HRM is future-focused (ensuring that the organization is future-
proof)
HRM adopts a measurement culture e.g. scorecards, dashboards,
metrics, risk analysis and audits etc.
Enables the organization to gain a sustainable, strategic competitive
advantage
13. Talent Management is an integrated process which focuses on
attracting, developing, deploying and retaining the best
people and the other HRM value chain functions.
DEFINING TALENT MANAGEMENT
19. Group Discussion:
By referring to step 1: HR Planning and Step 2: Talent
Acquisition of the HRM process, evaluate the efficiency and
effectiveness of these two steps. Identify areas of
improvement (gaps) and recommend how the HR function can
enhance performance and value add.
LEARNING ACTIVITY 1
27. #1: Aligned with organization’s strategic business plans and priorities.
#2: Future-focused, adopting a strategic, medium to long-term forward-
looking approach.
#3: Pro-active, sensitive and responsive to (internal and external)
environmental change and trends.
#4: Provides accurate and reliable (clear view) talent
planning/management information e.g. available core competencies;
scarce skills; critical jobs and employee segments and talent gaps.
#5: Collaborative, well coordinated and partnering effort (HRM has co-
opted business partners e.g. line managers to the process).
DIAGNOSIS: 10 BEST PRACTICE
GUIDELINES FOR EFFECTIVE SWP
28. #6: Integrated (bundled) with other HR value chain processes e.g.
Recruitment, Succession Planning, Retention and Leadership Development.
#7: Generates meaningful business intelligence which shapes, informs and
influences business planning and supports strategic decision-making.
#8: Integrates both scientific (HRM metrics, predictive analytics and
strategy maps) with artistic (planning) principles.
#9: Dynamic - regularly and systematically monitored, reviewed, evaluated
and adapted (committed to continuous improvement processes).
#10: Yields a positive ROI, with tangible/demonstrable outcomes and
impact i.e. creates sustainable HCM competitive advantages
DIAGNOSIS: 10 BEST PRACTICE
GUIDELINES FOR EFFECTIVE SWP
29. Individual Activity:
Diagnose your current Workforce Planning practices against
the ten (10) best practice criteria.
Group Discussion:
Identify gaps and recommend improvement strategies.
LEARNING ACTIVITY 2
31. Although 92% of companies have some level of workforce planning, only 21%
take a strategic, long-term approach to addressing the talent demand, talent
supply and the actions necessary to close the gap between the two.
Only 11% of organizations have currently reached Level 3 of Maturity.
Only 10% have reached Level 4.
Although best-practice companies align workforce planning as an integral part
of their business and financial planning, 67% of companies at every level still
conduct workforce planning on an “as-needed” basis.
Only 25% of workforce plans are effective at helping business leaders forecast
revenue and operating budgets.
Only 27% of workforce planning processes are conducted by recruiting and
staffing departments . The majority of workforce planning processes are owned
by individual business leaders – so they are disjointed from recruiting and even
HRM.
RESEARCH-BASED (BERSIN) REALITY
CHECK
32.
33. SCANNING
P ROFILING
ANALYZING
DEVELOPING
I MPLEMENTING
CONTROLLING
SWP: S-P-A-D-I-C PROCESS/CYCLE
38. "Futuring is the field of using a systematic process for thinking about,
picturing possible outcomes, and planning for the future. Futurists are
people who actively view the present world as a window on possible
future outcomes. They watch trends and try to envision what might
happen.“ (Kirkwood, 2011)
Futuring is a broader concept than the forecasting traditionally done
in Workforce Planning and enables organizations to look at the future
in four different ways (Cillie-Schmidt, 2013):
The possible future - what could happen?
The plausible future - what could realistically happen?
The probable future - what is likely to happen?
The preferred future - what we want to happen?
FUTURING
39.
40. Forecasting should consider the past and the present
requirements as well as future organizational direction/s
Number of employees
Type of employees
Skills requirements of these employees
Consider and assess the challenges and constraints
Preferred Scanning tools –”What If” and Scenario Planning
FORECASTING HR DEMAND
41. Assess the current HR capacity of the organization by means of
the Skill inventories/audits method
The knowledge, skills and abilities of your current staff need to be
identified
Employee experience, education and special skills
Certificates or additional training should also be included
A forecast of the supply of employees projected to join the
organization from outside sources
HRM indicators, metrics and indices e.g. turnover rates
MEASURING CURRENT SUPPLY
45. Develop and initiate a Resourcing Strategy
Matching strategy (intervention) with scenario (surplus or
deficit)
Action plan-based implementation methodology
STEP 5: IMPLEMENTING -
INTERVENTIONS
46. There are five HR strategies for meeting your organization's
needs in the future:
Restructuring strategies
Training and development strategies
Recruitment strategies
Outsourcing strategies
Collaboration strategies
HR ACTION PLANS
49. Group Discussion:
Apply steps 1-6 of the HR Planning process in the context of your
organization.
LEARNING ACTIVITY 3
50.
51.
52.
53. RECRUITMENT PROCESS
Defining the role (Job Analysis)
Job Specification
Job Description
Attracting applications
Recruitment methods (internal and external)
Employee value proposition (EVP)
Managing the application and selection process
Making the appointment
55. Objective: Magnetically attracting the “Cream of the Crop”
Objective: Facilitating an optimal Person-Environment (P-E) fit
Strategy: Developing, articulating and advocating of a
compelling Employee Value Proposition (EVP)
Strategy: Employer Branding – (re) positioning as an
“Employer of Choice”
STRATEGIC TALENT ATTRACTING
AND RETENTION
56. A resourcing strategy is concerned with shaping what an organization has to offer to
people to join and stay in the organization. (Armstrong, 2011)
EVP is a statement of what an organization will provide for people that they will value -
why the total work experience at their organization is superior to that at other
organizations.
The EVP is an employee-centered approach that is aligned to existing, integrated
workforce planning strategies because it has been informed by existing employees and
the external target audience.
Key Selling Points (KSP): Host of financial and non-financial benefits
Non-financial benefits:
The attractiveness of the organization
Responsibility – corporate conduct, ethics and CSR/CSI
Respect – diversity and inclusiveness
Work-life balance
Opportunities for personal and professional growth
EMPLOYEE VALUE PROPOSITION
(EVP)
59. Unique Selling Points (USP) - Employer brand that is unique
and special
Creation of a Brand image of the organization for prospective
employees
Influenced by the reputation of the organization
Creating an Employer Branding strategy
EMPLOYER BRANDING
60. MANAGING THE APPLICATION AND
SELECTION PROCESS
The Curriculum Vitae (CV) or
The application form
Dealing with applications
The ‘candidate experience’
61. Group Discussion:
Develop an EVP for a defined organization.
Critically evaluate the various talent acquisition strategies, in
particular, social media recruitment, and indicate the most
viable and feasible strategies.
LEARNING ACTIVITY 4
63. Short-listing
Assessing applicants to decide who should be offered a job
Making the employment appointment (offer)
References
Medical examinations
Psychometric testing
Performance tests
Employment offer
SELECTION PROCESS AND METHODS
64.
65.
66. DEFINING COMPETENCY-BASED
INTERVIEWS
Competency-based interviews (also called structured
interviews) are interviews where each question is designed to
test one or more specific skills.
The answer is then matched against pre-decided criteria and
marked accordingly.
For example, the interviewers may want to test the candidate's
ability to deal with stress by asking first how the candidate
generally handles stress and then asking the candidate to
provide an example of a situation where he worked under
pressure.
67. DIFFERENTIATING BETWEEN COMPETENCY-BASED
INTERVIEWS AND NORMAL INTERVIEWS
Normal interviews are essentially a conversation where the interviewers ask
a few questions that are relevant to what they are looking for but without
any specific aim in mind other than getting an overall impression of you as an
individual.
Questions are fairly random and can sometimes be quite open.
Competency-based interviews are more systematic, with each question
targeting a specific skill or competency.
Candidates are asked questions relating to their behaviour in specific
circumstances, which they then need to back up with concrete examples.
The interviewers will then dig further into the examples by asking for specific
explanations about the candidate's behaviour or skills.
69. SKILLS AND COMPETENCIES FOR CBI
Adaptability
Compliance
Communication
Conflict management
Creativity and Innovation
Decisiveness
Delegation
External awareness
Flexibility
Independence
Influencing
Integrity
Leadership
Leveraging diversity
Organisational awareness
Resilience and tenacity
Risk taking
Sensitivity to others
Team work
70. HOW COMPETENCY-BASED INTERVIEW
QUESTIONS ARE MARKED
Positive indicators
Negative indicators
Demonstrates a positive approach towards the
problem.
Considers the wider need of the situation
Recognises his own limitations
Is able to compromise
Is willing to seek help when necessary
Uses effective strategies to deal with pressure/stress
Perceives challenges as problems
Attempts unsuccessfully to deal with the situation
alone
Used inappropriate strategies to deal with
pressure/stress
73. CBI CHECKLIST
Prepare for the interview
Follow a logical sequence
Create a proper environment
Relax the candidate
Let the candidate do the talking
Perfect your questioning
74. CBI CHECKLIST
Become a better listener
Keep your reactions to yourself
Stay in control
Take notes
Sell but don’t oversell the position
Conclude on a proper note
77. PHASE 1: PREPARATION
Preparatory points to consider
Key to preparation – setting ground rules and other guidelines etc.
Identifying your Hot Buttons
Doing Research
Identifying Your Walk Away Position (WAP)
Identifying Your Best Alternative to a Negotiated Agreement
(BATNA)
Working within the Zone of Possible Agreement (ZOPA)
78. PREPARATORY POINTS TO CONSIDER
Goals
Trades
Alternatives
Relationships
Expected outcomes
Consequences
Power
Possible solutions
79. DOING YOUR RESEARCH
When doing research and preparing for employment
negotiations, there are 3 important considerations:
Collecting facts
Knowing priorities
Knowing principles
82. STEP 2: EXCHANGING INFORMATION –
KEY ACTIONS
This is not a step that many negotiators consider consciously,
except perhaps in legal situations (where it is referred to as
disclosure), but it makes sense, even in negotiations at home,
and, certainly, in the workplace.
Exchanging information is really an extension of preparation,
and allows both parties the opportunity to consider all of the
available information before a bargaining meeting takes place.
The strength of these answers could put you in a much stronger
bargaining position when you present your ideas to the boss.
86. STEP 4: COMMITMENT AND CLOSING
Once the parties have completed bargaining, made all the
adjustments, and agreed upon the least uncomfortable result, the
negotiation is ready for commitment and closure.
Developing a Sustainable Agreement
What is a Sustainable Agreement?
Getting everyone’s Perspective
Reviewing the Information
Outlining the Options
Gaining Consensus
87. DEFINING A SUSTAINABLE
AGREEMENT
A sustainable agreement can be said to reflect the reality of the business i.e. the reality of
business and economic cycles, industries, and real issues that people face.
It must also reflect the multiple aspects of the stakeholders who both provide input, and
are affected by the results.
In developing a sustainable agreement, the partners must ensure that:
#1: The organizations that they negotiate on behalf of are interested in having an agreement
#2: The negotiating organizations will enforce and take part in the terms of that agreement.
If the agreement cannot stand on its own, and the parties who sign it refuse to use it,
then the paper it is printed on is useless.
An agreement also cannot focus on one aspect of the business when the business
impacts other industries, cultures, or linguistic groups.
89. REACHING CONSENSUS
Before an agreement is signed, it is important to have consensus for agreement among
the parties.
Consensus can be difficult during tough negotiations; generally, the more stakeholders
taking part in the process, the more difficult it is to reach consensus.
Persuasion, that ability to have people recognize the value in what we are saying, is an
exceptionally valuable communication skill for a negotiator.
One way to secure commitment is to ask the other party to summarize their
understanding of the agreement, and to get it in writing. To clarify, it can help to ask them
three questions:
Please explain what we have agreed to.
Do you agree with what we have agreed to?
Are you committed to carry out the agreement? If not, what factors need to be clarified?
90.
91. Group Discussion:
Critically evaluate the various selection methods and indicate
the most viable and feasible.
Critically evaluate the merits of CBI. Describe the process of
conducting a CBI.
Describe the best practice employment negotiation principles
and processes.
Describe the best practice on-boarding principles and
processes.
LEARNING ACTIVITY 5
93. HUMAN CAPITAL
FINANCIAL CAPITAL
SOCIAL CAPITAL
INTELLECTUAL CAPITAL
EMOTIONAL CAPITAL
CULTURAL CAPITAL
THE IMPORTANCE OF CAPITAL – AS
A RETENTION STRATEGY
98. Are employees COMMITTED to the organization?
Are employees proud to work for the organization – company/brand
ambassadors? CITIZEN
Do employees put forth extra/discretionary effort to help the
organization and their colleagues achieve business objectives?
COMRADE
Are employees enthusiastic and passionate about their work/jobs?
CREATOR
Are employees CONNECTED (intellectually and emotionally) to their
work/jobs – offer value add?
DIAGNOSIS: THE 5 C’S OF EMPLOYEE
ENGAGEMENT
99. Gallup’s Q12 survey:
#1 Role clarity and expectations
#2 Resources – materials and equipment
#3 Role optimization and opportunities
#4 Receipt of recognition and praise
#5 Managerial care and interest
#6 Encouragement of personal and professional development
DIAGNOSIS OF EMPLOYEE
ENGAGEMENT
100. Gallup’s Q12 survey:
#7 Opinions and inputs are valued
#8 Job/task significance
#9 Fellow employee commitment to performance excellence/quality
#10 Collegial and harmonious working relationships
#11 Managerial interest in career progression and development
#12 Ample opportunities to learn and grow
DIAGNOSIS OF EMPLOYEE
ENGAGEMENT
101. How can I grow?
Do I belong?
What do I give?
What do I get?
FOUR STAGES OF EMPLOYEE
ENGAGEMENT
104. According to Gallup (2013) research, the best organizations
deeply integrate employee engagement into the following four
(4) areas:
Strategy and Leadership Philosophy
Accountability and Performance
Communication and Knowledge Management
Development and on-going Learning Opportunities
BEST PRACTICE EMPLOYEE
ENGAGEMENT
105. According to Gallup (2013), strategies to improve employee engagement
are:
Use the right employee engagement survey
Focus on engagement at the enterprise and local levels
Select the right managers
Coach managers and hold them accountable for their employees’
engagement
Define engagement goals in realistic, everyday terms
Find ways to connect with each employee
STRATEGIES TO DEVELOP
EMPLOYEE ENGAGEMENT
106. According to Gallup (2013), three (3) strategies to accelerate
employee engagement are:
Select the Right People and Managers
Develop employees’ strengths
Enhance employees’ well-being
STRATEGIES TO ACCELERATE
EMPLOYEE ENGAGEMENT
107. Through selecting the right managers and employees for any role,
companies can strategically boost engagement.
Great managers have great talent for supporting, positioning,
empowering, and engaging their staff.
A few key employees stand out for their ability to foster workplace
engagement. They energize and influence others with their
commitment to achieving organizational and team objectives.
Gallup developed the Engagement Creation Index (ECI) — an
innovative tool designed to identify and measure the talent for
engaging others — to help organizations transform their
engagement dynamic by adjusting their hiring practices. ECI captures
a candidate’s ability to act as a catalyst to build engaged work teams.
SELECT THE RIGHT PEOPLE AND
RIGHT MANAGERS
108. It is imperative for leaders to devise selection strategies with the goal
of accelerating employee engagement. This starts with hiring and
promoting managers based on objective selection criteria to ensure
that companies hire/promote managers with the talent to lead and
engage their workgroups.
With each new hire or promotion, employers have the opportunity to
maximize employee engagement in the workplace.
People want to feel supported, have a sense of belonging, and
understand the contribution they can make toward organizational
goals. Making sure that they get these things from their interactions
with managers and team members is key to driving their
engagement.
SELECT THE RIGHT PEOPLE AND
RIGHT MANAGERS
109.
110. According to HR Future Magazine, "39% of employees are
concerned about losing knowledge as their older colleagues
retire, implying that succession planning should be top of the
HRM agenda."
SUCCESSION PLANNING STATISTIC
111. Succession planning is the identification and development of
potential successors for key positions in an organization, through a
systematic evaluation process and possible training or mentoring.
Succession planning and management involves an integrated,
systematic approach to identify, develop and retain talent for key
positions and areas in line with current and projected business
objectives.
Succession Planning is "a means of identifying critical management
positions, starting at the levels of project manager and supervisor and
extending up to the highest position in the organization.”
DEFINING SUCCESSION PLANNING
112.
113. “EFFECTIVE SUCCESSION MANAGEMENT IS MUCH
MORE THAN SIMPLY HAVING A SLATE OF CANDIDATES
TO REPLACE THE CEO. IT REQUIRES ENSURING THAT
THE ORGANIZATION HAS THE DEPTH AND BREADTH
OF TALENT NEEDED TO FULFILL ITS MOST CRITICAL
OBJECTIVES.”
“EFFECTIVE SUCCESSION PLANNING CANNOT SUCCEED
WITHOUT COMMITMENT FROM LEADERS AT ALL
LEVELS, STARTING AT THE TOP.”
CRITICAL SUCCESS FACTORS FOR
SUCCESSION PLANNING
114. PLAN, DO AND REVIEW MODEL
ROTHWELL MODEL
U.S. OFFICE OF PERSONNEL MANAGEMENT MODEL
INTEGRATED MODEL
SIBSON CONSULTING MODEL
THE SUCCESSION PLANNING
PROCESS – VARIOUS MODELS
116. U.S. OFFICE OF PERSONNEL MANAGEMENT
MODEL - ILLUSTRATION
117. STEP 1: IDENTIFY CURRENT CRITICAL/KEY POSITIONS AND ANALYZE FUTURE
REQUIREMENTS AND COMPETENCIES (BUSINESS STRATEGY)
STEP 2: IDENTIFICATION AND ASSESSMENT OF SUCCESSORS – POTENTIAL AND
PERFORMANCE (9-BOX MATRIX)
STEP 3: IDENTIFY TALENT GAPS
STEP 4: DEVELOP SUCCESSION PLAN AND STRATEGIES
STEP 5: IMPLEMENT SUCCESSION PLAN AND DEVELOPMENTAL STRATEGIES
STEP 6: MONITOR AND TRACK PROGRESS
STEP 7: REVIEW AND EVALUATE THE IMPACT/EFFECTIVENESS OF SUCCESSION
PLAN
GENERIC SUCCESSION PLANNING
PROCESS
119. Group Discussion:
Evaluate the current degree of your organization’s employee
retention by gauging against the 10 retention criteria and the
Irresistible Organization.
Develop best practice employee engagement strategies.
Critically evaluate a defined organization’s succession
planning strategies.
LEARNING ACTIVITY 6
120. • What type of HRM Metrics does your organization currently
utilize?
• Describe the organizational impact, level of maturity and
credibility of these HRM Metrics
• What does your organizational HRM Metrics architecture
look like?
• What is the current degree of HRM practitioner competency
of HRM metrics/analytics?
• Review the benefits of HR Metrics. Is there a business case
for applying HR Metrics?
123. Metrics are simply measurements. Metrics track activity, but
don’t necessarily show a causal relationship.
HRM Metrics - Measurements used to determine the value and
effectiveness of HR strategies.
Differentiation between People and HR Measures
Human capital analytics examine the effect of HRM metrics
on organizational performance. In more general terms,
analytics look for patterns of similarity between metrics. By
using analytics over time, HRM can become predictive.
Measures - #1 HRM measure?
DEFINING THE FUNDAMENTAL
CONCEPTS
124.
125. STRATEGIC PERSPECTIVE – HRM
METRICS/ANALYTICS
• Strategic HRM and correlation to metrics/analytics
• The Balanced Business Scorecard
• Strategy Mapping
• HRM Scorecard:
Key people measures from the organization’s scorecard
The second class of measures should be the HR measures
• Linking business strategy to personal objectives
136. 5-STEP HRM ANALYTICS PROCESS
Step 1: Identify where HRM can make a strategic impact in the
organization
Step 2: Develop appropriate metrics around these areas
Step 3: Obtain data relating to relevant metrics
Step 4: Draw out insight from the data
Step 5: Project and take action to communicate metrics and
related insights information to provide a robust basis for
strategic change and improvement
137. THE 5 E’s OF HRM ANALYTICS
Exploration
Examination
Extraction
Evaluation
Extrapolation
138. STEP 1: IDENTIFYING WHERE HRM CAN MAKE A
STRATEGIC IMPACT (EXPLORATION)
This process step focuses on determining the areas where HRM
can make a strategic impact within the organizational context.
It enables HRM management team to identify priority areas
for measurement which are aligned with organizational goals
and strategies.
Identify capability opportunities or problem areas from a
business partner perspective.
Sources for information collection, retrieval and analysis.
139. SOURCES FOR INFORMATION COLLECTION,
RETRIEVAL AND ANALYSIS
Employee and management surveys and interviews (for
employee contentment, communications, rewards system)
Performance appraisals (to measure productivity, attendance)
HR records (to track communications, turnover, recruiting
efficiency, retention, promotions, and succession planning)
Employee files (to research productivity, attendance, training)
140. STEP 1: EXPLORATION
A critical first step is to ensure that HRM is measuring the right
things.
The design and development of relevant HR metrics requires
reflection and discussion in order to determine what it takes for the
organization to succeed and to understand how HR can add value.
Identify organizational burning issues
Three issues underpin effective measurement (CIPD, 2011):
Aligning measurement with goals
Take a business partner perspective
Adding value by focusing on building capability
141.
142. STEP 2: SELECTING APPROPRIATE METRICS FROM
WHICH ORGANIZATIONAL INSIGHTS CAN BE DRAWN
(EXAMINATION)
HRM Measures:
Efficiency (10%)
Effectiveness (20%)
Impact (70%)
Categories of HRM Metrics:
First Tier (most valued)
Second Tier (lesser valued)
Commonly used HRM Metrics
Refer to Annexure A: Comprehensive HRM Metrics (pages 76-114)
and Annexure B: HRM Effectiveness Metrics (pages 115-123)
147. 10
TYPICAL STATISTICS OBTAINED IN COMPILING HRM METRICS
Revenue factor, which is company total revenue divided by the amount of
full time employees
Human capital value added (revenue minus operating expense and cost
of compensation/benefit divided by the total amount of full time
employees)
Human capital return on investment: Revenue minus operating expenses
and cost of compensation benefit divided by cost of
compensation/benefit
Total compensation revenue ratio which is cost of compensation/benefit
divided by revenue
Labour cost revenue ratio, which is cost of compensation/benefit plus
other employee costs (bonuses, mileage paid, incentives) divided by
revenue
148. 10
TYPICAL STATISTICS OBTAINED IN COMPILING HR METRICS
Training investment factor equals the total cost of training divided
by total amount of training attendees
Cost per hire, which includes advertising, agency fees, relocation, and
others divided by operating expenses
Health care costs per employee (total health care cost divided by
total amount of employees)
Turnover costs, which is equal to hiring costs plus training costs plus
other costs (turnover rate during first year of employment is key)
Voluntary separation rate is the total number of people who quit or
retired divided by the total amount of employees
149. Present x Productive
Productivity
Q: Are your employees contributing to the success of the organisation.
Are you connecting human capital & business measures.
? Productivity measures on an annual and a quarterly basis
? Compare to national averages
Specific metrics -
Return on Human Capital Investment
Revenue per Full-Time Equivalent (FTE)
Profit per FTE
Critical HR Measures - forTrue Business Impact
150. Critical HR Measures - forTrue Business Impact
Time to fill vacancy x Quality of hire
Recruitment Effectiveness
Q: Are you recruiting new talent of a high calibre. Are they staying.
Are they performing.
? Business-impact shortfalls in capacity
? Consistently increasing organization’s performance through
improved talent
Specific metrics -
Vacancy Rate
FirstYearTurnover Rate
New Hire Performance
Time to Fill
151. Critical HR Measures - forTrue Business Impact
Rate ofTurnover x Retention of critical top talent
Critical Talent Retention
Q: Is your top talent / your vitally important workers / your competitive
advantage – resigning, or at risk of resigning, at a greater rate than your
less crucial employees.
? Overall tenure trends
? Career development
Specific metrics -
Resignation Rate
Resignation Rate ofTop Performers
Promotion Rate and PromotionWaitTime
Engagement Index
Market Compensation Ratio
154. Group Discussion:
Apply step 1 (Exploration) and step 2 (Examination) of the HRM
Analytics process to a defined organization.
With step 2, refer to Annexures A and B, for guidelines.
LEARNING ACTIVITY 7
155. STEP 3: OBTAIN DATA RELATING TO RELEVANT
METRICS (EXTRACTION)
The top performing companies were using a variety of drilled-
down metrics, having the people to analyze them, and
communicating them effectively.
This process step focuses on how HRM can most effectively
communicate the insights drawn from metrics to inform
action and hence enable HRM to deliver maximum strategic
impact.
Effective decision-making, based on robust measures and
metrics, therefore, requires HR professionals to think carefully
about the relationships that need to be established to enable
appropriate information-sharing of these insights.
156. STEP 3: EXTRACTION – PROCESS STEPS
#1: There is the initial “harvesting” or gathering of unstructured data
from the web.
#2: The normalization stage—preparing harvested data for analysis.
Normally, a relational database such as MySQL is used, but NoSQL
can also be used.
#3: The data is given additional structure with metadata, or tagging.
Analytics can then be presented through a dashboard.
The process of collecting and updating the data from the myriad of
internet sources has to be automated. Advanced Programming
Interfaces (APIs) can enable different digital platforms to share
dynamic data and feed it into other applications, such as a company’s
own database.
157. STEP 3: EXTRACTION – CHALLENGES
CONFRONTED
Struggling to use unstructured data
Difficulty tying talent acquisition data to business results
Problems with storing, retrieving and integrating data
There is rarely a systematic approach to integrating disparate systems. Legacy data
systems often don’t talk to each other. There are missing links between ATS and HRIS
systems.
The data exchange is often clumsy at best, requiring rekeying of data and manual
interventions.
The successful transfer of data from multiple sources, such as an ATS, a recruiting site or
a social network with an HRIS System is the most problematic part.
Failure to get the most of ATS
158. Source: The State of Workforce Analytics and
Planning 2014 Survey Report
159. Source: The State of Workforce Analytics and
Planning 2014 Survey Report
160. STEP 4: DRAWING OUT INSIGHTS
FROM DATA (EVALUATION)
The HRM function and measurement capability
HR professionals have long been data collectors, amassing and
keeping track of employees’ personal information, salary rates and
the annual number of retirements. But to grasp the potential of HR
analytics, HR managers need to become data interpreters.
Top performing companies invest in personnel who have analytic and
process-oriented capabilities, those people who can install the
necessary methodological disciplines necessary to use the
information effectively.
Identify root causes and cause-effect linkages and -relationships
Action planning – interventions and solutions
166. STEP 5: PROJECT AND TAKE ACTION TO COMMUNICATE METRICS AND
RELATED INSIGHTS INFORMATION TO PROVIDE A ROBUST BASIS FOR
STRATEGIC CHANGE AND IMPROVEMENT (EXTRAPOLATION)
Projection of data – forecasting (PREDICTIVE ANALYTICS)
To communicate HRM Analytics, tell a story (NARRATIVE)
“Data is abundant, but if you don’t give it context, it’s just a bunch of
numbers.”
Internal benchmarks (to compare their business units to others in the
organization)
Support comes after results are delivered, not before. “It really comes
back to how credible you are. You get buy-in when you show up
repeatedly with accurate numbers and you can relate the story to how
the company’s performing.”
167. STEP 5: EXTRAPOLATION - REPORTING
HR analytics reporting
How the information is communicated to the organization, particularly the
C-suite, is critically important.
Companies simply produce spreadsheets that offer no easy and timely way
to present what is happening in the business.
Like any good research report, it is vital to present meaningful information
and identify actionable insight that can be used to make positive change.
Tactically, the best practice organizations, distribute multiple reports to
multiple levels. Tailored reporting to address the specific needs, and ideally
focuses on very specific business impacts.
If the metrics being shown convey business impact, quarterly reporting of
5-10 of the most critical, agreed-to KPIs is warranted.
168. Group Discussion:
Apply steps 3-5 of the HRM Analytics process to a defined
organization.
LEARNING ACTIVITY 8