Ta training march 2015

STAAR Test
Training
overview:
March 30 - 31
Presented by:
Debra McClure
Thursday, March 26,
2015
BenMilamElementary

Policy and Procedure Highlights
Materials Security
2015 Security Supplement
March 2015
Wichita Falls Independent
School District

Secure Storage Areas
• On the day of testing, the test
administrator is expected to keep test
materials in locked storage or maintain
possession of test materials until testing is
over and test materials have been
returning to the Campus Testing
Coordinator.
March 2015
School District

Materials Control Form
Since this is
documentation
indicating that a test
administrator has taken
possession of test
booklets, any additions
or deletions that occur
once testing has begun
should be initialized by
the test administrator.
March 2015
School District

Returning Materials after Testing
Upon completion of the test, the test administrator then
returns the test materials to the Campus Testing
Coordinator.
They both review the materials again to ensure that all
materials are being returned.
At this time, the test administrator will also verify that:
•The correct number of answer documents have been
returned.
•The seating chart has been filled in correctly:
• Both sides – including students PEIMS #s and Test
Booklet #s.
• Start and Stop Times have been recorded.
March 2015
School District

Secure Storage on Test Days
Once test booklets & answer
documents have been checked out
to a test administrator on the
designated test day, that test
administrator then becomes
responsible to ensure that the test
materials are kept secure.
March 2015
School District

Secure Storage on Test Days
This means that when the books are not in use for
testing, the test booklets must either be placed in
locked storage within the classroom or the test
administrator must maintain personal possession
of them.
Locking the classroom door is not sufficient to
meet the security requirements because so many
of the WFISD personnel have the ability to enter
locked classrooms through the use of master keys.
Hiding them underneath the desk or in a filing
cabinet drawer is also not sufficient.
March 2015
School District

Accounting for All Answer
Documents
To ensure that ALL Answer Documents have been
returned after testing, the test administrator
should:
Make sure that ALL students assigned to his/her
group have been listed on the seating chart (even
those who are absent; make sure to indicate the
absence)
Ensure that there is one answer document for
each student on the seating chart.
March 2015
School District

STAAR Test Session Time Limits
 Test administrators must use a clock or timer.
 Test administrators must communicate (orally
or in writing) the amount of time left during the
test time period in one-hour intervals.
 Students must record all responses by the
end of the test session time period.
Start and stop times must be recorded
on the seating chart. (including lunch)

STAAR Test Session Time Limits
• Breaks are allowed during the
administration of STAAR assessments.
Time Clock Cannot
Be Stopped
Time Clock Can Be
Stopped &
Restarted
• Water Breaks
• Snack Breaks
• Bathroom Breaks
• Short Physical or
Mental Breaks
• Lunch
• Emergencies
• Movement of students
from one room to
another
• Medical Breaks

TEST
ADMINISTRATION
March 2015
School District

Allowable Test Administration
Procedures and Materials
Allowable procedures and materials are available to
any student who regularly benefits from their use
during instruction.
Students cannot be required to use these
procedures/materials during testing.
Test administrators must be informed of the
availability of allowable procedures and materials for
the appropriate students.
March 2015
School District

Allowable Test Administration
Procedures and Materials
Allowable procedures and materials are not considered
accommodations, hence are not recorded on the answer
document.
Documentation is not required beyond what is necessary
for planning on testing day.
The Allowable Test Administration Procedures and
Materials document is located in the following places:
• 2015 District and Campus Coordinator Manual
• District and Campus Coordinator Manual Resources
webpage
• STAAR Test Administrator Manuals
• Accommodation Resources webpage
March 2015
School District

Allowable Test Administration Procedures
and Materials
1.Signing test administration directions
2.Translating directions into the native
language of an English language learner
3.Allowing a student to read test aloud to self
4.Reading aloud or signing personal narrative,
expository, literary, or persuasive writing
prompt
March 2015
School District

and Materials
5. Making assistive tools available
• scratch paper (in testing tub)
• color overlays (need to request)
• highlighters (in testing tub)
• colored pencils or crayons (need to request)
• blank place markers (in testing tub)
• magnifying devices (student will have)
March 2015
School District

and Materials
7. Giving permission for students to use tools
to minimize distractions (e.g., stress ball)
8. Allowing individual and small group
administrations
9. Gently reminding students to stay on task
March 2015
School District

Preparing for Test Administrations
Make sure that you have been issued a Test
Administrators Manual for the correct test(s)
and grade level(s)
Read your test administrator manual. Make
note of any questions that you may have and
ask your CTC prior to test day.
Review the plan for testing on your campus
Review information concerning student
accommodations and be prepared to provide
those to students on test days
March 2015
School District

If your room is going to be used on the day
of testing, be sure that you have removed all
teaching/instructional materials from your
walls that might aide a student on test day.
Make sure that you have not covered or
blocked the window in your classroom door.
The CTC and campus principal need to have
the ability to peek into classrooms as they
conduct their active monitoring.
Rooms will be checked after school today
and again Friday, March 27.
March 2015
School District

Make sure you have enough chairs, desks,
and/or tables in your classroom for the
number of students who will be testing in
there.
If students will be sitting close together, you
may need to make and/or borrow dividers to
ensure that students look only at their own
test booklet and materials.
Make sure all of your students know where
they will be testing on Monday, March 30th
.
March 2015
School District

If you will be providing restroom breaks to
the test administrators, make sure that you
sign in and out on the seating charts each
time you provide a break
If you have been assigned to hall duty or
restroom monitor, be sure that you
understand what the expectation is for you on
the day of the test.
Be sure that you know the lunch plan for use
on test days.
March 2015
School District

Be prepared to read the test administration
directions verbatim on the day of the test.
Snacks and water will be in your testing
rooms on the day of the test.
Make sure you know the procedures to be
used on the day of testing for checking
materials out from your Campus Testing
Coordinator.
Be Flexible!
March 2015
School District

STAAR
Administration Directions
 Read through the directions
pages several times PRIOR to the
day of testing.
March 2015
School District

TEA may be conducting on-site visits to
districts and campuses again this year!
 TEA uses independent test monitors.
 The monitors will show up unannounced.
 If we are administering state testing in strict
accordance with the manuals then we have
nothing to worry about from state monitors.
 The state monitors will only be one more
person monitoring your testing room. Your
testing room will be monitored by your
principal, your CTC, and a central office
testing monitor even if the state monitors do
not visit WFISD.
March 2015
School District

Writing Test
REMINDERS
 On the Writing Test, the test administrator
may NOT:
 Elaborate on the prompt
 Give students an opening and/or closing
sentence
 Give students an outline for organizing
their compositions
 Give students information about how to
develop their ideas
 Translate the prompt into another
language
 Dictionaries will be delivered to the testing
rooms the day prior
March 2015
School District

STAAR
Written Composition
 “Only at the request of a student
may the writing prompt be read
aloud.”
 You may only read it to that
student.
March 2015
School District

STAARWriting Answer
Documents
The example below illustrates a graphic that would be found at the
top of a prompt page
in a student test booklet.
Also illustrated is an example of the corresponding symbol on the student
answerdocument.
This addition was made available during the 2013 assessment yearwith
the intent of making it much easierforTAs to monitorthe writing test.

Morning of the TEST
 Pick-Up Materials
 Pick-Up Materials from Counselor’s
Office between 7:70 and 8:10.
 All Materials should be picked up
from the testing office NO LATER
THAN __8:10 am__
 Make sure you have been issued the
correct tests for each student in your
testing group.
March 2015
School District

Morning of the TEST
 Teachers need to be in testing rooms by
8:15 am.
 All restroom and hall monitors need to be in
their locations by 8:10 am to assist
students with locating their testing rooms.
 Students will report directly to their testing
rooms when released from cafeteria.
 Students should something to read after the
test. If a student brought lunch from home,
make sure that he/she takes it with
him/her.

Morning of the TEST
 Begin Testing
 Testing should begin no sooner than
___9:00am___.
 This will allow for late arrivals to
make it to their testing rooms.
 Take attendance on form provided
immediately and post outside your
door.
March 2015
School District

Testing Guidelines
 If a student has a defective test
booklet, ask a hall monitor to notify
the testing coordinators.
 Do not allow students to bubble
ANYTHING on the front of the
answer document.
 The student identification information
will either be pre-coded or there will be
a student label.
 We will have bubbled the info for
anyone without a label.
March 2015
School District

Testing Guidelines
 Students MAY use blank scratch
paper (it will need to be destroyed
after testing-turn in with materials)
 All books and backpacks must be at
the front (or back) of the room.
 Test administrators are not allowed
to answer any question relating to
the content of the test itself.
March 2015
School District

Testing Guidelines
 Those giving a break must
sign the seating chart and
put time in and time out.
 Test administrators cannot
leave the testing room unless a
trained substitute test
administrator is present.
Breaks should be kept brief.
(no more than 10 minutes)
March 2015
School District

Testing Guidelines
 Reinforcing, reviewing, and/or distributing testing
strategies during an assessment is strictly
prohibited.
 You cannot require students to use any particular
test taking strategy.
 Students must be allowed to work at their own
pace. Students MUST be reminded of the time
remaining in the testing session (see the NEW Time
Limit Policy)
 A student wishing to use the rest room must leave
the room one student at a time – make sure a hall
monitor sees them leave your room. The four-hour
time limit does NOT stop while they are in the rest
room. They must have the appropriate pass.
March 2015
School District

Administering the Test
MATERIALS
 Materials
 # 2 pencils
 Student test booklets
 Oral Administration Administrators will need an
extra student book to use when administering
test)
 Student Answer Documents
 “Do Not Disturb” Sign
 State Tests & Telecommunication Devices Sign
 Seating Charts
 Cell Phone Oath Sheet
 Test Administration Manual for the appropriate
grade level
March 2015
School District

Test Administrator
Responsibilities
Test Administration Directions:
 Use the listing provided to ensure you are
reading the correct script/directions:
 STAAR 4th
Writing – Day 1: page 45
 STAAR 4th
Writing – Day 2: page 53
 STAAR A 4th
Writing: page 97
 STAAR 5th
Reading: page 61
 STAAR A 5th
Reading: page 117
March 2015
School District

Test Administration
Guide to Test Administrator Directions:
 This section is a MUST READ!!!
 Each TA manual contains a four-page set of instructions
that specifically explains how to read the
scripts/directions, as well as additional information as to
how the ‘call out’ boxes are used.
 Every Test Administrator MUST read these four
pages prior to giving a test.
 Re-read the ‘Guide to Test Administrator Directions’
before each administration!
 Pages 41-44 in the Test Administrator Manual
March 2015
School District

Test Administration
 Appendix A: Completing Student Identification
Information
 For ALL WFISD Campuses: TAs need to IGNORE this
section!
 The CTC will be responsible for hand-gridding answer
documents.
 Appendix B: TA Instructions for Oral Administrations
 Examples Included for Test Administrators
 Reminds staff that Form ‘01’ should be used for
STAAR Oral Admin. &
March 2015
School District

Test Administrator
Responsibilities
CELL PHONES --
 The use of cell phones or other two-way
communication devices is prohibited during testing
for students and test administrators.
 Cell phones can….
 disrupt the testing environment,
 be used to cheat by obtaining unauthorized
assistance on test content by students, and can
 be used to image secure tests and compromise the
confidentiality of the test with their camera feature by
students and teachers.
 Have all students sign Cell Phone Oath Sheet.
Collect all cell phones and label with student’s
name. Keep in a secure location.
 Hall monitors should not have their cell phones or
ipads on testing days as they monitor.
March 2015
School District

Test Administrator
Responsibilities– Seating Charts
 Seating Charts are required for all test
administrations – complete front &
back
 Start / Stop times are REQUIRED (STAAR
requirement)
 Names of Students (first & last)
 Students location within the testing room
 Name & Date of the test being administered.
 Room #
 Name of Test Administrator
 Student’s PEIMS ID # -- not the local school ID
 Student’s Test Booklet #
 Signature & time in/out of trained staff giving
breaks for the Test Administrator if he/she leaves
the testing room.
March 2015
School District

Test Administrator
Responsibilities
 Actively Monitor Students during
testing CONFIRMS:
 That students are working ONLY in
the subject-area test being
administered that day.
 That students do not have access to
non-allowed materials such as cell
phones and/or personal electronic
devices.
 That students are not
communicating with each other in
any way.
March 2015
School District

Test Administrator
Responsibilities
 Actively Monitor Students during
testing
 Test Monitors should be actively watching
students
 walking around the classroom periodically
 Alert
 Test Monitors should NOT be
 Checking email
 Writing lesson plans
 Chatting with a colleague
 Reading
 etc
March 2015
School District

Test Administrator
Responsibilities
 Administer the test within the
guidelines set in the
Administrator’s Manual.
 Review the Proper Test Procedures
listed in the manual – pages 30-34
in the Test Administrator Manual
March 2015
School District

Test Administrator
Responsibilities
 Return Materials Promptly
 Account for ALL test Booklets
 Account for ALL Answer Documents
 Did you mark the score codes & test
taken info fields?
 Return the test materials to the CTC
immediately!!
 NEVER, NEVER, NEVER keep test
materials over night!

TESTING PROCEDURES
 Students must remain seated during
testing and are not allowed to talk
while other students are testing and
have test booklets.
 Students may only read while test
materials are still in the testing room.
 Once test materials are returned,
students may only read, color, or
complete word puzzles.
March 2015
School District

TESTING PROCEDURES
 All STAAR tests are timed. The
only exception are for students that
are eligible for extended time within
the same school day.
 We will use the posters
provided by the assessment
office to record our time.
March 2015
School District

Testing Reminders
If students ask for
help or clarification,
you say,
“I can’t answer that for
you; just do the best
you can.”
March 2015
School District

Testing
Accommodations
 The Special Ed Teachers, 504
Coordinator, and LPAC
Committee have provided the
Campus Coordinator with copies
of any special accommodations
that the student is able to use.
 These are listed on the STAAR
Roster for each student.
March 2015
School District

Testing
Accommodations
 Supplemental Aides (SA) will be
clearly labeled with the student’s
names.
 If a student doesn’t have a
supplemental aide that you think
they should have – check with
testing coordinator before making
any changes to what is written on
the grouping pages.
March 2015
School District

Testing
Accommodations
 If you have questions about any
of the accommodations that are
listed on the roster or that you
receive with your testing
materials, please notify the
testing coordinator immediately.
March 2015
School District

Other Important Information
 Lunch
 Refer to the revised lunch schedule.
 All test administrators will eat lunch
with the students in his/her testing
group in their testing room.
 Make sure testing materials are secure
and escort students to cafeteria.
 Students will receive a disposable tray
March 2015
School District

Form 1 (and 2, 3, & 4) for
Oral Administration
 Multiple forms of STAAR tests are a result of
embedded field test items in the operational tests.
 The only difference between different forms is the
field test items & the order in which items appear.
 For ORAL administrations, the Test Administrator
and the student(s) MUST have the same form
test.
 For STAAR testing, other forms of a test may be
used as long as the TA and student(s) have the
same FORM.
March 2015
School District

Oral Administration
 Available for STAAR
 Can be administered on the math,
science, or reading tests – see
specific instructions for each
content area
 Is NOT allowed for the writing
test
March 2015
School District

Oral Administration
 For the reading test, only the
questions and answers may be
read orally.
 Students must first read the
passage independently without any
assistance.
March 2015
School District

Oral Administration
 The questions and answer
choices can be read to the
students.
 Don’t forget to sign the bottom
box on your administrator’s oath
after testing has been
completed.
March 2015
School District

 STUDENT MATERIALS:
 Form 01 tests booklet
 Appropriate answer sheet for
students
 Pencils
 Allowable Testing Materials such as
 Scratch paper
 Graph paper
 Highlighters
 etc
Oral Administration
March 2015
School District

 TEST ADMINISTRATOR
MATERIALS:
 Form 01 test booklet to read from
 Test Administrator Manual
Oral Administration
March 2015
School District

 Is an online accommodated version
of STAAR. This assessment will
provide embedded supports designed
to help students with disabilities
access the content being assessed.
STAAR A
March 2015
School District

 A test session must be started before
students in the test session can be
logged in and begin taking a test
online.
 The CTC will start the test session
from her office.
STAAR A
March 2015
School District

 Testing Administrator will log
students into their computers using
the username and test code provided
in the student authorization page.
 A security warning message
concerning Java may pop-up, click
YES, ALLOW or DON’T BLOCK
button to enable Java for TestNav
STAAR A
March 2015
School District

 Instructions relating to an oral
administration also applies to Pop-
Ups and Rollovers for STAAR-A.
STAAR A
March 2015
School District

COLLECTING STUDENT
MATERIALS
 When a student has finished
testing and raises his hand, the
test administrator should go to
the student’s desk to collect the
materials.
 The test administrator should
“inspect” the student’s answer
document before collecting the
student’s materials.
March 2015
School District

COLLECTING STUDENT
MATERIALS
 If you notice that a student’s multiple-
choice answers and/or composition are
not recorded on the answer document,
say to the student, “You have not
recorded your work on the answer
document. Please go back and fill
in your answers now.”
 This is also the last time to have
students erase stray marks and darken
answer choices if needed.
March 2015
School District

COLLECTING STUDENT
MATERIALS
 Once a student’s testing materials have
been turned in, that student may read
quietly at his/her desk.”
 Once testing is over, the test
administrator must return all test
materials to the campus coordinator.
Have a hall monitor stay with your
students while you return your
materials.
March 2015
School District

TESTING FINISHED
 The student may SIT quietly
and read a book at his/her desk.
 There should be absolutely NO
talking while other students are
still testing.
 Students cannot get up and
walk around as long as other
students are still testing.
March 2015
School District

TESTING FINISHED
 When EVERYONE in a room has
finished testing….
 Students may READ a book.
 Color, word search, or draw.
 Students should NOT:
 Work on the computer.
 Play games.
 Watch TV, videos, or listen to music.
March 2015
School District

Score Codes
 Make sure that you have marked
the appropriate:
 Score codes
 Form #
March 2015
School District

 Day 1 -- Return ALL testing
materials to the CTC’s office.
 Place the answer sheets inside the
test books. Put the books in
alphabetical order.
 Complete your seating charts.
 Be sure the Material Control Form is
initialed, verifying that you returned
the secure material listed.
TESTING FINISHED
March 2015
School District

 Day 2 --Return ALL testing
materials to CTC’s Office.
 Tests should be in numerical order.
 Answer sheets should be in
alphabetical order.
 Complete your seating charts.
 If you performed an oral
administration – you will need to sign
the bottom box of your oath.
 Be sure the Material Control Form is
initialed, verifying that you returned
the secure material listed.
TESTING FINISHED
March 2015
School District

Return of Materials
 Return your seating chart.
 Make sure to fill out the seating
chart completely. It has 2-sides.
 Make sure that you have marked
the appropriate:
 Form #
 Score codes
March 2015
School District

Return of Materials
 Leave no tests unaccounted for.
 Collect all scratch paper &
resource materials that a student
wrote on and return with your
materials. It will be shredded.
 Sign tests back in.
March 2015
School District

Make Up Testing
 If a student begins testing and is
unable to continue, he is not
eligible to have a makeup test.
 We will handle “make-up testing”
on an individual basis if we have
students absent.
March 2015
School District

STAAR
Answer Documents
March 2015
School District

WRAP-UP & QUESTIONS?
Read the manuals
Plan Ahead!

Ta training march 2015

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