This document provides tips for holding successful meetings. It recommends having a clear purpose for the meeting, inviting the right attendees, and distributing an agenda in advance. It also suggests preparing by printing agendas, arranging seating, ensuring technology is ready, and having supplies. During the meeting, it is important to focus on one topic at a time, keep discussions on track, and summarize decisions made with clear action items and deadlines assigned. The meeting should start and end on time, with minutes published afterwards.

1. Successful Meetings By Richard Riche www . One clear message . com

2. 1. Have a purpose 2. Invite the right people 3. Agenda - in advance 4. Chairman - to facilitate

3. Preparation 1. Printed Agenda 2. Seating 3. Visuals 4. Phones off / silent 5. Indicate Toilets 6. Drinks 7. Notes / Stationery

4. Name Badges Omit courtesy title (Ms., Mrs., Mr.,) but use professional titles (Dr., Mayor, Major) 6 Richard Riche www. one clear . message

5. Managing Time The Persistence of memory, 1931. Salvador Dali

6. 1. Call to order 2. Introductions 3. House keeping 4. Past issues 5. Item 1...

7. Focus FOCUS

8. 1. Define the reason / purpose 2. Keep the meeting on track 3. Discuss 1 subject at a time 4. Display outcomes 5. Move on after decision 6. Summarise

9. NOT a chat! Everyone should leave the room with a conclusion & Action Plan Who will do What by When .

10. Take clear notes and publish minutes Assign role before meeting

11. 1. Start on-time 2. Have a purpose 3. Invite the right people 4. Publish an agenda 5. Have a Chairman / Facilitator 6. Use the time effectively 7. Have concrete actions 8. Finish on-time 9. Publish minutes