This workshop is recommended for personnel responsible for creating, managing and data collection for course evaluation surveys. This course is designed to provide the basic knowledge, procedures, and hands-on experience required for the successful implementation and operation of online course evaluations with the Class Climate software. The focus of this workshop includes: an introduction to Class Climate, creating questionnaires, and generating online surveys. There will be a brief overview of creating reports, analyzing, and sending results. Participants for this workshop should have the basic skills necessary to use a computer, and a web browser.

1. Center for Excellence in Learning and Technology
Student Evaluation of
Teaching: Introduction to
Class Climate
Laura Bestler, Instructional Support Specialist
294-5357 • course-evaluation@iastate.edu
eLearning: http://www.celt.iastate.edu/elearning/
Class Climate: https://classclimate.its.iastate.edu/

2. Objectives
• Introductions
• Creating questionnaires
• Capturing responses
• Analyzing
• Sending results

3. Effective Timeline based on
Dillman’s Delivery Sequence File
Timeline Action
2 weeks before finals Dean / Provost / President sends out email to student
body reminding students about the importance of the
Student Evaluation of Teaching (SET)
2 weeks before finals Surveys are generated, and sent to students
3-4 times during survey Reminder emails are sent to students who have not taken
period the survey
End of survey Friday before finals or before course grades are due

4. Creating Questionnaires
Login to:
http://classclimate.its.iastate.edu
Go to the Questionnaires tab

5. Creating Questionnaires
Click on [Create
questionnaire]
1. Click on
[VividForms
Editor]
Add form creation information:
2) Abbreviation
3) A description
4) Click [Apply]

6. Editor Control Panel
& Top Menu Icons

7. Types of Questions
Scaled
Single-Choice
Multiple-Choice
Open-ended

9. Edit Template

10. Generating Surveys
• Click on [Display Courses] to check departmental
courses
• How long the survey will be available?
• How many times you want reminders to be sent out?
• When will the survey end?
• Go to [Generate Surveys]
• IMPORTANT NOTE:
Select Online Survey and Use Time Control –
this will allow you to [Schedule Tasks]

12. 1. PSWD to respondents
2. Online survey reminder
3. Finish survey

13. PSWD to Respondents
Unable to edit
until
you[Activate]
the task

14. PSWD to Respondents IMPORTANT:
Include the date
the survey will be
available until
Click [Save]
<b>This survey will be available until ____ </b>

15. Online Survey Reminder
Start date
Reminders
IMPORTANT:
Include the date
the survey will be
available until
Click [Save]
<b>This survey will be available until ____ </b>

16. Finish Survey
Start date
Do NOT
click [run now]
IMPORTANT:
Do NOT
Click [Save]
auto-report
Leave unchecked

17. Finish Survey
Do NOT
click [Run now] on
Survey Reminder
or Finish Survey
[Run now] will RUN the task:
• PSWD to Respondents: sends out initial email – DO NOT do
until Reminder and End have been set
• Send Reminder sends the reminders & does not do the initial
email
• Finish Survey task –it will Run the Finish Survey Task –
which will close the survey

18. MULTIPLE
SURVEYS

19. MULTIPLE
SURVEYS

20. Scheduled Tasks

21. Scheduled Tasks
Click on [Scheduled tasks] – it will display the
course, instructor, survey along with the tasks:
• Deactivated = the task will not happen
• Open = still occurring
• Incomplete /
Incorrect = Click on
the [Pencil icon] to edit
• Executed =
Completed

22. Analyzing Data
• Change your role to [Report Creator]
• Click on [Folders]
• Click on [Create new Folder]
• Name folder [Summer 2011]

23. Sending Results
• IMPORTANT: Discuss with your
Department Chair how the reports
should be sent to Instructors
• Change your role to [Administrator]
• Click on [Batch Events]

24. Administrator Reports
• Change your role to [Administrator]
• Note: You are unable to do anything
with surveys/questionnaires
as a Report Creator

25. “Printing” Results
• Click on [Batch Events] (Left Menu)
Creates PDFs to
For surveys that have already been
save on your local
evaluated, the evaluations of a selection CPU or network
of courses can be requested. There are
two possibilities:
• The PDF reports of the selected
courses are created together in a
common PDF file. This is
advantageous for example, when the
PDF reports for multiple courses are to
be printed at the same time.
• The PDF reports requested are
summarized as single PDF files in a
ZIP file. This is advantageous for
example, when the single PDF files
are to be passed on in electronic
format, deposited in a public folder or,
when one wants to print them
individually.

26. IMPORTANT: Discuss with your
“Sending” Results Department Chair how the reports
should be sent to Instructors
• Click on [Batch Events]
Send PDF Reports
You can determine that an instructor receives all
evaluations of his courses accumulated in one email.
To do this, please activate the option “Reports of all
courses of an instructor collected in one email”. Should
this not be the case, the instructor will receive a
separate email for each course. Please observe the
defined maximum size for email attachments (“System
Settings/Class Climate Settings/Network Settings/
Maximum document size”). In “System Settings/Text
Templates” the relevant email text may be edited
(“EMAIL: Results of a survey” and “E-MAIL: Results of
a survey (Summary)”).

27. IMPORTANT: Discuss with your
“Sending” Results Department Chair how the reports
should be sent to Instructors
• Click on [Batch Events]
Sending PDF Reports as Instructor Profiles
• You can send your instructor profile for surveys that have
already been evaluated as a batch email. By activating the
option “Include courses with secondary instructors in
instructor profiles”, courses with additional report recipients
are also included.
• You can determine whether or not the answers to open
questions are to be included in your instructor profile. To do
this, please activate the option “Include answers to open
questions”.
• If the respective instructor, in addition to his profile, is to
receive a detailed report for each of his courses, simply
activate the option “Also send single PDF reports”.
• Furthermore, you can determine whether profiles and PDF
reports are sent solely to the respective instructor
(“Send to instructors”) or only to a specified email address
(“Send all to the following email address”).

28. CELT Training Adapted from:
• Oliver, M. (2011, October 25). Advanced
topics in Class Climate: The Report
Creator(s) Version 4 & 5 [Scantron webinar].
• Scantron Corporation. (2011). Class Climate
Course Evaluation System User Guide v5.0.
Eagan, MN: Scantron Corporation.
http://classclimate.its.iastate.edu