Streamlining Technology to Reduce Complexity and Improve Productivity

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The 3 biggest challenges for mid-sized companies are: clutter, discovery, and curiosity. Those that thrive will become experts in streamlining technology while remaining vigilant in following new trends.

Technology

3 Biggest Challenges
Clutter
Discovery
Curiosity

Internet
Remote Users
Apps & Files
Vendors
Customers
BackupMonitoring Website
Prospects
Distributed Risk In Cloud
Half the Servers On-Premise

Cost Effective
On-Premise
Office 365
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
2014
2015
2016
2017
2018
2019
2020
2021
2022
Flat 34% Savings Over 10 Years
On-Premise Office 365

Office 365 E3 Features
Exchange
50 GB Mailbox
Unlimited Archive
Built-in Filtering
Skype Business
Presence
Instant Messaging
Video Conferencing
Office
Office Web Apps
Office 2013 Pro Plus
Up to 5 devices / user
SharePoint
1 TB OneDrive
15 GB Free Shared
Additional .20/GB
$20 per user per month

Cloud Transition
4 - 8 weeks per business unit

Pick Strategy & Partners
DirectionsOnMicrosoft.com
Pinpoint.com

Subscription Real-time Updates
Windows 10
Start Menu

Two Factor Authentication
Windows 10
Start Menu
Password Text Code

Clutter
De-Clutter Machine Learning
LESS important messages
25% less mail

Delve – Discover Relevant Information
Daily grind trumps high impact infrastructure needs.

Cloud Device Security
$6 per user per month for up to 5 devices

RemoteApp
iPhone / iPad
Safari / Mac Office
Smartphones / Tablets
Chrome / Firefox
Windows / Surface
Internet Explorer
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Experience The Possible
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Explore – Interact - Play

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Streamlining Technology to Reduce Complexity and Improve Productivity

1. Streamline Your Technology To Reduce Complexity and Improve Productivity Kevin Fream

2. 3 Biggest Challenges Clutter Discovery Curiosity

3. Daunting Complexity 1 Server / 3 Staff

4. Internet Remote Users Apps & Files Vendors Customers BackupMonitoring Website Prospects Distributed Risk In Cloud Half the Servers On-Premise

5. Cost Effective On-Premise Office 365 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 Flat 34% Savings Over 10 Years On-Premise Office 365

6. Office 365 E3 Features Exchange 50 GB Mailbox Unlimited Archive Built-in Filtering Skype Business Presence Instant Messaging Video Conferencing Office Office Web Apps Office 2013 Pro Plus Up to 5 devices / user SharePoint 1 TB OneDrive 15 GB Free Shared Additional .20/GB $20 per user per month

7. Cloud Transition 4 - 8 weeks per business unit

8. Pick Strategy & Partners DirectionsOnMicrosoft.com Pinpoint.com

9. Know What’s Coming Office 365 Roadmap

10. Subscription Real-time Updates Windows 10 Start Menu

11. Two Factor Authentication Windows 10 Start Menu Password Text Code

12. Single Sign-on In The Cloud

13. Clutter De-Clutter Machine Learning LESS important messages 25% less mail

14. Delve – Discover Relevant Information Daily grind trumps high impact infrastructure needs.

15. Cloud Device Security $6 per user per month for up to 5 devices

16. RemoteApp iPhone / iPad Safari / Mac Office Smartphones / Tablets Chrome / Firefox Windows / Surface Internet Explorer $39 Per User Per Month Escape the server

17. Experience The Possible Daily grind trumps high impact infrastructure needs. Explore – Interact - Play

Editor's Notes

This approach flattens cash outlay and lowers assets, providing more features and benefits without the hidden labor cost of maintenance for a conservative 34% savings over 10 years. See cost comparison handout for details. Note, trend remains when adjusting for inflation over time.
Disadvantage separate password for online services and users must recreate signature, rules, color/classification, and delegation/sharing. Outlook, Smartphones, and Tablets use auto-discover for setup so users should be self-sufficient if they know their e-mail address and password.
Starting in mid-April, Microsoft announced Active Directory synchronization in it’s cloud virtual server environment. After worldwide domain consolidation, this option offers the advantage of escaping multiple directory synchronization around the world with the same equipment/maintenance and redundancy cost savings. There are many new features and services with the next prevalent of Intune for Microsoft updates and anti-malware, third-party updates, and mobile management. The offering above is the most relevant to Archer at the current time. The current approach is two dedicated servers each with having separate Internet providers for directory synchronization. Going forward if you add domain controllers to Azzure as virtual machines then you’ve eliminated the complexity, equipment, and additional ISP connection.
Things like e-mail, file storage, messaging, and productivity software are now utilities just like running water or electricity. Versus legacy Enterprise Agreement for software licensing at a landed cost of over $300 per desktop, escape the hardware and maintenance too for $240 per USER per year (5 desktops per user).

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