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How Arkansas is Effectively Using
Data to Guide Instruction
Holly Glover, Director of Data Use & Privacy
2
Arkansas Stakeholder Engagement Sessions
• ~759 stakeholders
provided detailed feedback
• In-person workshop
sessions were held at
various locations across the
state
• Northwest
• Wilbur D. Mills
• Southwest
• Arch Ford
• Jonesboro
• Webinars & Survey for
participants unable to
attend
Stakeholders across the state were invited to provide feedback into the development of
the Arkansas StudentGPS Dashboards
Northwest Co-op Farmington
Wilbur D. Mills Co-op, Beebe
Southwest Co-op, Beebe
Jonesboro School District
Arch Ford Co-op
What We Learned
• Centralized location to find
everything needed so more
time could be spent on
instruction
• Customizable to fit needs
• User-friendly
• No Duplicate Entry
• Additional Features
Teachers Schools Districts
• Ability to view school
information and individual
classes to identify strengths
& weaknesses
• Ability to sort based on grade
levels, subpopulations, etc.
• Export feature
• Identify areas of weakness
across the district
• Identify trends across data
sets
• Set goals for district/schools
4
Timeline – StudentGPS Dashboards
Spring 2013 (Pilot)
• 4 Districts
2013-2014
• 116 Districts
2014-2015
• All Districts Eligible
242 districts
5
How Do the Dashboards Work?
Student
Demographic
Information
Transcript
Grades &
Credits
Student
Growth
Percentile
Attendance
Discipline
State & Local
Assessments
Updated Nightly
SMS
Course
Codes
Job
Codes
Educator
6
Student Information
• Parent/Guardian Information
• Emergency Contacts
• Transportation Information
• Medical Alerts
• Academic Information
o Grade Level
o Expected Graduation Year
o Curriculum Plan
o GPA
• Program Status
o 504
o Gifted/Talented
o Bilingual Program
• Other Student Information
o TAGG
o Homeless
o Migrant
o Retained
7
Academic Dashboard
• Overview
• Attendance & Discipline
• State Assessments
• Local Assessments
• Grades & Credits
• Advanced Academics
• College & Career Readiness
• Interventions
8
Academic Dashboard
• Overview
• Attendance & Discipline
• State Assessments
• Local Assessments
• Grades & Credits
• Advanced Academics
• College & Career
Readiness
• Interventions
9
Academic Dashboard
• Overview
• Attendance & Discipline
• State Assessments
• Local Assessments
• Grades & Credits
• Advanced Academics
• College & Career
Readiness
• Interventions
10
Academic Dashboard
• Overview
• Attendance & Discipline
• State Assessments
• Local Assessments
• Grades & Credits
• Advanced Academics
• College & Career
Readiness
• Interventions
11
Academic Dashboard
• Overview
• Attendance & Discipline
• State Assessments
• Local Assessments
• Grades & Credits
• Advanced Academics
• College & Career
Readiness
• Interventions
12
Academic Dashboard
• Overview
• Attendance & Discipline
• State Assessments
• Local Assessments
• Grades & Credits
• Advanced Academics
• College & Career
Readiness
• Interventions
13
Academic Dashboard
• Overview
• Attendance & Discipline
• State Assessments
• Local Assessments
• Grades & Credits
• Advanced Academics
• College & Career
Readiness
• Interventions
14
Academic Dashboard
• Overview
• Attendance & Discipline
• State Assessments
• Local Assessments
• Grades & Credits
• Advanced Academics
• College & Career
Readiness
• Interventions
15
Classroom Teacher Page
The dashboards are
FERPA compliant
ensuring teachers only
have access to view
students assigned to
him/her. From the
homepage, teachers have
the ability to view all of
the students and all of
the relevant data in one
view.
16
School/District Administrator
School Administrators
have the ability to view
information for the
entire school including:
• School Information
• Academic
Dashboard
• Set Goals
• View Teacher’s
Pages
17
Dynamic List
Create A Dynamic List
Dynamic List will populate a
list of students based on the
criteria selected.
The teacher can be alerted
via email when a student is
added or drops off the list.
Examples
• Attendance
• Interventions
• Grades
18
Local Assessment Templates
Educators can enter data
for the following
assessments directly into
the dashboards:
• DIBELS 6th
• DIBELS Next
• DSA
• DRA
• STAR
19
Classroom DIBELS Overview
20
Usage Reports
Usage reports include
how the dashboards
are being used by the
user:
• Logins
• Consistency
• Session Time
• Page Actions
• Page Views:
Printed or Exported
21
• Statewide Training – Educational Service Cooperatives
• Website with tutorials & resources
• Webinars
• Showcase successful districts/schools
• Listserve for Research & Technology
• Commissioner Memos
• Continuous feedback process
• Advisory Council
Implementation
242 Districts
95% Adoption
Statewide
22
• Educator Effectiveness - Provide documentation of data use
tied back to Arkansas Teacher Excellence Support System
(TESS)
• Instructional Improvement
o Analyzing data
o Setting goals
o Adjusting instruction
• Partnerships with local universities – Teacher Prep Programs
• Training - Using Data to Guide Instruction
Connecting the Pieces
StudentGPS Demo Site
District Administrator
Username: Districtadmin
School Administrators
Username: HSAdmin
Teacher
Username: HSTeacher
Password: adetraining
http://adeedfidemo.arkansas.gov
Additional Information
StudentGPS Website
Contact Information
Holly Glover
holly.glover@arkansas.gov
501-683-4230
https://adedata.arkansas.gov/sgps/Default.aspx
Questions/Comments

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How Arkansas is Effectively Using Data to Guide Instruction

  • 1. How Arkansas is Effectively Using Data to Guide Instruction Holly Glover, Director of Data Use & Privacy
  • 2. 2 Arkansas Stakeholder Engagement Sessions • ~759 stakeholders provided detailed feedback • In-person workshop sessions were held at various locations across the state • Northwest • Wilbur D. Mills • Southwest • Arch Ford • Jonesboro • Webinars & Survey for participants unable to attend Stakeholders across the state were invited to provide feedback into the development of the Arkansas StudentGPS Dashboards Northwest Co-op Farmington Wilbur D. Mills Co-op, Beebe Southwest Co-op, Beebe Jonesboro School District Arch Ford Co-op
  • 3. What We Learned • Centralized location to find everything needed so more time could be spent on instruction • Customizable to fit needs • User-friendly • No Duplicate Entry • Additional Features Teachers Schools Districts • Ability to view school information and individual classes to identify strengths & weaknesses • Ability to sort based on grade levels, subpopulations, etc. • Export feature • Identify areas of weakness across the district • Identify trends across data sets • Set goals for district/schools
  • 4. 4 Timeline – StudentGPS Dashboards Spring 2013 (Pilot) • 4 Districts 2013-2014 • 116 Districts 2014-2015 • All Districts Eligible 242 districts
  • 5. 5 How Do the Dashboards Work? Student Demographic Information Transcript Grades & Credits Student Growth Percentile Attendance Discipline State & Local Assessments Updated Nightly SMS Course Codes Job Codes Educator
  • 6. 6 Student Information • Parent/Guardian Information • Emergency Contacts • Transportation Information • Medical Alerts • Academic Information o Grade Level o Expected Graduation Year o Curriculum Plan o GPA • Program Status o 504 o Gifted/Talented o Bilingual Program • Other Student Information o TAGG o Homeless o Migrant o Retained
  • 7. 7 Academic Dashboard • Overview • Attendance & Discipline • State Assessments • Local Assessments • Grades & Credits • Advanced Academics • College & Career Readiness • Interventions
  • 8. 8 Academic Dashboard • Overview • Attendance & Discipline • State Assessments • Local Assessments • Grades & Credits • Advanced Academics • College & Career Readiness • Interventions
  • 9. 9 Academic Dashboard • Overview • Attendance & Discipline • State Assessments • Local Assessments • Grades & Credits • Advanced Academics • College & Career Readiness • Interventions
  • 10. 10 Academic Dashboard • Overview • Attendance & Discipline • State Assessments • Local Assessments • Grades & Credits • Advanced Academics • College & Career Readiness • Interventions
  • 11. 11 Academic Dashboard • Overview • Attendance & Discipline • State Assessments • Local Assessments • Grades & Credits • Advanced Academics • College & Career Readiness • Interventions
  • 12. 12 Academic Dashboard • Overview • Attendance & Discipline • State Assessments • Local Assessments • Grades & Credits • Advanced Academics • College & Career Readiness • Interventions
  • 13. 13 Academic Dashboard • Overview • Attendance & Discipline • State Assessments • Local Assessments • Grades & Credits • Advanced Academics • College & Career Readiness • Interventions
  • 14. 14 Academic Dashboard • Overview • Attendance & Discipline • State Assessments • Local Assessments • Grades & Credits • Advanced Academics • College & Career Readiness • Interventions
  • 15. 15 Classroom Teacher Page The dashboards are FERPA compliant ensuring teachers only have access to view students assigned to him/her. From the homepage, teachers have the ability to view all of the students and all of the relevant data in one view.
  • 16. 16 School/District Administrator School Administrators have the ability to view information for the entire school including: • School Information • Academic Dashboard • Set Goals • View Teacher’s Pages
  • 17. 17 Dynamic List Create A Dynamic List Dynamic List will populate a list of students based on the criteria selected. The teacher can be alerted via email when a student is added or drops off the list. Examples • Attendance • Interventions • Grades
  • 18. 18 Local Assessment Templates Educators can enter data for the following assessments directly into the dashboards: • DIBELS 6th • DIBELS Next • DSA • DRA • STAR
  • 20. 20 Usage Reports Usage reports include how the dashboards are being used by the user: • Logins • Consistency • Session Time • Page Actions • Page Views: Printed or Exported
  • 21. 21 • Statewide Training – Educational Service Cooperatives • Website with tutorials & resources • Webinars • Showcase successful districts/schools • Listserve for Research & Technology • Commissioner Memos • Continuous feedback process • Advisory Council Implementation 242 Districts 95% Adoption Statewide
  • 22. 22 • Educator Effectiveness - Provide documentation of data use tied back to Arkansas Teacher Excellence Support System (TESS) • Instructional Improvement o Analyzing data o Setting goals o Adjusting instruction • Partnerships with local universities – Teacher Prep Programs • Training - Using Data to Guide Instruction Connecting the Pieces
  • 23. StudentGPS Demo Site District Administrator Username: Districtadmin School Administrators Username: HSAdmin Teacher Username: HSTeacher Password: adetraining http://adeedfidemo.arkansas.gov
  • 24. Additional Information StudentGPS Website Contact Information Holly Glover holly.glover@arkansas.gov 501-683-4230 https://adedata.arkansas.gov/sgps/Default.aspx

Editor's Notes

  1. Engaging with stakeholders to gather their input is a critical component in the design and development of new systems; Overview- The engagement meetings consist of holding in-person sessions and online demo and survey, all designed to capture feedback from relevant stakeholders. Meetings were targeted towards a range of end-users, including teachers, principals and district administrators, to provide differentiated feedback to guide the development process The feedback from actual users is reviewed and prioritized for incorporation Goals- The goals for the stakeholder meetings were to ensure that all participants: Understood the ADE vision Identified their own wants, needs, and requirements Felt confident that their opinions matter, were heard, and will continue to be welcome throughout the development process
  2. We often hear from districts concerning why they should use StudentGPS and what benefit their teachers will have from using the dashboards. We understand much of the data that is currently available within StudentGPS is available in other places. However, we also heard through the stakeholder engagement sessions that educators across the state were consistent in telling us they wanted 1 system where the could go and get all the information they need. So, instead of spending time trying to locate the data from various systems, educators have everything they need in one simple location. The dashboards use the same login information as teachers already use for the Teacher Access Center, so teachers are already familiar with their logins. Also, since the dashboards are updated nightly, there’s no additional data required to be entered. It’s already available for them
  3. A student level dashboard includes the student’s photo, parent/guardian information, program status that a student may have, as well as information concerning their curriculum plan, GPA,
  4. Hover over capability to see absence detail (why it was excused/unexcused)
  5. Public Consulting Group (PCG), Northwest Evaluation Association (MAP), & The Learning Institute (TLI)
  6. The landing is going to vary based upon the role assignment. Teachers land on this page and have an immediate look at the students enrolled in their courses. There is the drop down option available directly under the general overview that allows them to easily navigate to their courses
  7. Teachers can quickly see how all students are performing on the assessments, as well as
  8. My Student Lists – custom watch lists Campus student lists accessed by teachers will only contain students assigned to them, while administrators can see all students
  9. A new feature that was added last year was the ability for teachers to directly enter local assessment data directly into the dashboards. Teachers have the ability to enter information for DIBELS 6th, DIBELS Next, DRA, DSA, and STAR. These assessments are stored in the dashboards each time the assessment is given to the students.
  10. Teachers can quickly see how all students are performing on the assessments, as well as
  11. Teachers can quickly see how all students are performing on the assessments, as well as