The document provides a checklist for camp management during pre-evacuation, evacuation, and post-evacuation phases. It outlines procedures for contingency planning, camp profiling, staff organization, registration of displaced persons, accommodation, establishing command centers, food and non-food item distribution, water sanitation and hygiene, health services, protection, education, and livelihood activities. The checklist also includes considerations for camp closure such as voluntary and safe return, information campaigns, and support for vulnerable groups.

1. 8/8/2012
CAMP MANAGEMENT CHECKLIST
PRE-EVACUATION
A. Contingency Plan
B. Hazard Mapping
Spot map of vulnerable areas and families
Plan and conduct drills
Inventory of resources in the community (human, physical and
infrastructure resources
Communication system for accurate, timely clear and immediate
dissemination of warning
Simulation exercise
Identification of Camps/ECs
Identification of Host Families/Communities
Transport Access
Stockpiling of relief goods
C. EC/Camps profiling
Conduct inspection of available facilities and amenities required in the
camp (latrines, bathing cubicles, kitchen counters, water points, hand
pumps,
C. Organization
Camp Staffing (1 Camp Manager, 2 Asst. Camp Managers, 1 Camp
Records Officer, Volunteers)
DURING EVACUATION
A. Registration
Masterlist of IDP Families
Issuance of DAFAC
Assistance Received
B. Accommodation
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2. 8/8/2012
Room assignments (if classroom)
Private partitions/bed kits (if covered courts)
Tent numbering (if tents)
C. Establishment of CCCM Command Center
CCCM Team (1 DSWD Camp Manager, 2 Asst. Camp Managers, 1 Camp
Records Officer, 1 IOM Camp Support Staff, Cluster member
representatives, Volunteers)
Command post/CCCM Desk
Camp Management Committees (IDPs)
Information Board
Coordination and needs/gaps referrals to other Clusters (Food, NFI,
WASH, Health, Protection, Education, Livelihood, Information
Management, Grievance)
Camp Situationer Monitoring Report
D. Food/NFI Distribution
1 Distribution center per camp
Stockpile room
Inventory of available relief supplies
Regular cycle of food distribution (weekly/monthly)
Standard Packing based on “daily food basket” (420 grams of
rice/cereals, 50 grams beans/legumes, 25 grams of oil, grams salt),
micro-nutrient contents and RDA (2,100 kc per adult per day, 1,740 kc per
child per day)
Hygiene kits- bath/laundry soap, sanitary napkins for women, diaper for
children, tooth brush, tooth paste, buckets, water dipper, jerry cans, bath
towel and puree tabs (if available)
Family Kits- bedding/blanket, mats, plastic sheets, clothing, stoves and
kitchen wares (glass, cup & saucer, spoon, fork, plates, ladle, frying pan,
kettle, casserole)
Relief distribution sheet
E. WASH
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3. 8/8/2012
Hygiene promotion/IECs
Latrines (male, female, People With Dsability (PWDs))
Handwashing area after toilet use
Bathing Cubicles (male, female, PWDs)
Laundry area
Water points/Hand pumps
Waste Disposal (garbage bins, compost pits)
Drainage
F. HEALTH
Health Station per camp (regular disease monitoring and medical
consultations)
Referral Hospital (Public Hospitals)
Psycho-Social Services
First Aid Kit
G. PROTECTION
Gender segregated, PWD sensitive latrines and bathing cubicles (with
door locks from the inside, well lighted)
List of vulnerable groups (female-headed hh, elderly, PWDs, terminally ill,
orphaned children)
Police visibility, Community Security Groups
H. EDUCATION
Child-friendly Space/Temporary Learning Centers
School Kits
I. LIVELIHOOD
Skills inventory
Inventory of Community resources for livelihood
Cash for Work/ Food for Work Programs
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4. 8/8/2012
POST EVACUATION
Cash for Work/ Food for Work Programs
Phase-out, exit and camp closure is considered and planned for
from the beginning.
Assessments to ascertain whether return is voluntary are made
Participation and coordination is ensured among all stakeholders.
Information campaigns are developed and implemented to ensure
residents have accurate, objective and up-to-date information
available regarding the situation, logistics and other procedures.
Groups most at risk and vulnerable individuals are supported and
protected throughout the process. Special information or
awareness-raising programs and links with longer-term
development projects are developed, which will help camp
residents integrate back home.
Administrative procedures ensure that all documents are either
with their owners before they leave, with lead agencies
(Sector/Cluster/Protection), NGOs or are destroyed.
The registration process is facilitated.
The monitoring of the returns process is in place to ensure safety,
security and dignity.
Any camp residents staying behind have been provided with
adequate assistance and protection.
The camp assets and infrastructure are distributed fairly and
transparently with due regard for the host community.
The future maintenance/care of infrastructure is handed over to the
authorities or appropriate people. Latrines, rubbish pits, and
washing facilities are safely decommissioned. Service contracts and
agreements are modified or terminated appropriately.
A list of environmental concerns is made and plans developed
concerning how they are going to be addressed.
Information and support is provided to help camp residents deal
with uncertainty: their questions are answered and they are given
advice about the future.
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