What's new for business users in SharePoint 2013

1. Theresa Eller
SharePoint Consultant
Entrance Software
@SharePointMadam
Who Moved My SharePoint (to 2013)?
What’s New for Business Users in SharePoint 2013

2. was made possible by the generous
support of the following sponsors…
And by your participation… Thank you!

3. engineering intelligence
About Entrance
Who is Entrance? Who is Theresa Eller?

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We’re “IT guys” that get our hands dirty.

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• First SharePoint Site was WSS
• Site Owner for Training site
• Site Collection Owner for
Finance
• Corporate Trainer for
SharePoint 2010
• InfoPath/Electronic Forms
Advocate
• Farm
Administrator/Production
Support
Who is Theresa Eller?
Experience & Education
• Entrance Software
(Houston, TX)
• SharePoint Consultant
• BA in Public Relations
• Ragin Cajun!
• MA in Teaching & Learning
with Technology
• Toastmasters International
Member (since 2001)
• Twitter: @SharePointMadam
• Email:
theresaeller@gmail.com
SharePoint Career Path

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Our Agenda Today
Improved
Efficiencies
Enhanced
Search
Functionality
Social Features
World of
Workflows
Site
Administration

7. Laissez les bon temps rouler!

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Improved
Efficiencies
Efficiencies for Business Users
and Site Administrators

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Efficiencies for Business Users (1 of 2)
•Drag & Drop files into document libraries
• Up to 100 files
•Performance
• Minimal download strategy (MDS)
• Object caching
•Mobile browser support

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•Sharing (permissions)
• Users can request that
a site, library, or list be
shared with others
• Request must be
approved by owner
Efficiencies for Business Users (2 of 2)
•Copy/paste from Word into
Content Editor Web Part
• No extra code to alter formatting

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• Source: Professional SharePoint 2013 Administration by Shane Young, Steve
Caravajal, and Todd Klindt
Office Web Apps
•Can be used outside of SharePoint
•New set of features
• Change tracking
• Comments
• Co-authoring
• Quick (visual) preview
• Share by link
• Short URLs

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•Tasks aggregated from
multiple programs to
one place
•One comprehensive
view of user tasks
•Central point for
managing tasks
• Slide Credit: Understanding Task Aggregation in SharePoint 2013 by Paul Wood
Task Aggregation

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•Not the same as
your personal
SkyDrive
•Replaces
SharePoint 2010 Workspace
•Allows users to make SharePoint content
available offline
•100MB storage quota by default
• Blog Post by Ben Naulin of Sharegate
SkyDrive Pro

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Community Sites and Portal
•Replace discussion boards
•Focus on conversations
•Encourage shared
interests
•Promote gamification
• Badges
• Reputations
Demo
http://es-sp2013-1/sites/theresa/SitePages/Home.aspx

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Enhanced
Search Features

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What’s New in Search (1 of 2)
•FAST now integrated
•Type-ahead (or key-ahead)
•Remembers
previously clicked
links
•Displays how many
times a document
has been viewed

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What’s New in Search (2 of 2)
•Proximity Operators
• NEAR
• Searches for two terms close to each other, with up to
8 words in between
• Searches for second term before or after first term
• ONEAR
• Searches for second term after first term
• Shorten distance between words by using (#)
• e.g., NEAR(4) searches for the terms within four words
of each other
•Continuous Crawling

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Yammer as an eDiscovery Source

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•Set limits before or
after entering your
search term
•Available with or
without item counts
(where applicable)
• Image Credit: Search is Everywhere! What you need to know about Search in
SharePoint 2013 Preview by Corey Roth
Refiners

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Visual Preview
• Image Credit: Search is Everywhere! What you need to know about Search in
SharePoint 2013 Preview by Corey Roth

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Social Features
Making social features
useful for business purposes

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Tacit Knowledge

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20-25%
Potential improvement possible in knowledge worker
productivity
70%Proportion of companies
using social technologies
90%Proportion of companies
that report some business
benefit from them
28
hours
Time each week spent by
knowledge workers writing
emails, searching for
information and
collaborating internally
Source: McKinsey

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Microblogging
•Mentions
• @[username]
•Hashtags
• #yourchoice

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•Microblog format
•Follow sites,
people,
documents
• Automatically
displayed in
newsfeed
Newsfeed

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•In Outlook, drag
emails, documents,
or attachments into
the site mailbox
Site Mailbox (1 of 2)
• Image Source:
Site Mailboxes in the new Office

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Site Mailbox (2 of 2)
•Central filing cabinet
•Place to file project emails and documents
that can only be accessed and edited by site
members
• Emails stored in Exchange
• Documents stored in SharePoint
• Coauthoring and versioning available
•Available in Outlook 2013
• Not available in Outlook Web App

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“Social”
SharePoint Yammer
Newsfeeds Company Newsfeed
Site feeds Groups
Blogs N/A
Wikis Pages
Communities N/A
Tags Topics
Follow Follow
Document libraries Attachments
Search Search
Authentication Authentication
Mobile Apps Mobile Apps
• Source: Jeremy Thake
• Keynote Presentation at SPTechCon Boston 2013

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• Source: Jeremy Thake
• Keynote Presentation at SPTechCon Boston 2013

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World of
Workflows
2010 Workflows?
2013 Workflows?
What’s the difference?

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What Happens to 2010 Workflows?
•SharePoint 2010 Workflow platform has
been carried forward to SharePoint 2013
• Workflows built for SharePoint 2010 will
continue to work in SharePoint 2013

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SharePoint 2013 Workflows
•To use SharePoint Server 2013 workflows:
• Download, install, and configure Workflow
Manager to work with SharePoint Server
• Workflow Manager provides an externalized
host to run workflows
•SharePoint Designer 2013 will then allow
you to choose which version (2010 or 2013)
of workflow you want to create or edit

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InfoPath is NOT Dead
•InfoPath 2013 is not deprecated
• 2013 is possibly last version
• Very similar to InfoPath 2010
•InfoPath Services is not new or enhanced

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•To fix, follow the steps in Lori Gowin’s blog
post:
Upgrading InfoPath and the User Profile
Service Data Connection
InfoPath Form: Username Field “Breaks”
What We Get What We Want

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What About Access Services 2013?
•Develop Access forms in client, then publish
to SharePoint
• Build a custom web app
• Use a web app template
• Download a web app from Office store
•Requires SQL Server 2012
• Separate database instance
•No integration with workflows in SP2013
• Future integration is rumored

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Site
Administration

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Efficiencies for Site Administrators
•Edit Quick Launch directly
with page in Edit mode
•Out of the box branding capable
through Design Manager
•Site collection owners can
compare 2010 to 2013 and
determine when to upgrade

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Lagniappe

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What I Don’t Like About SP2013 (1 of 2)
•Site Actions replaced with
Settings icon
•Settings icon returns to right side
• Handy if upgrading from 2007
•Two types of Apps
• Lists and Libraries
• SharePoint store applications

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What I Don’t Like About SP2013 (1 of 2)
•Email a Link to a file is gone
• Instead, right-click file and copy
hyperlink
•Create new subsite hidden at
bottom of Site Contents page

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Questions?

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