Small Business Subcontracting: How Do I Find a Partner?
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Large businesses with contracts over $700,000 are required to develop and maintain formal small business subcontracting plans. All business are required to utilize small business concerns to the maximum extent practicable. Our experience shows that many businesses struggle to meet their small business subcontracting goals. The penalty (liquidated damages) can be steep and evaluation by the government is subjective. We provide creative and practical ideas for businesses of all sizes to identify potential subcontract and teaming partners.
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Small Business Subcontracting: How Do I Find a Partner?
- 1. Small Business Subcontracting: How Do I Find A Partner?
- 2. www.LeftBrainPro.com “Once you replace negative thoughts with positive ones, you’ll start having positive results.” ~ Willie Nelson Positive Share 2
- 3. www.LeftBrainPro.com Have a Targeted Approach Safety Check 3
- 4. www.LeftBrainPro.com 1. Identify the resources available to connect with the EPA and Partners. 2. Know the things you should evaluate on potential Partners. Learning Objectives 4
- 5. www.LeftBrainPro.com Small Business • Prime • Sub Contracting with EPA • Current • Looking • Browsing Room Poll
- 6. Learning Objective #1 Identify the resources available to connect with the EPA and Partners. 6
- 7. www.LeftBrainPro.com Environmental Protection Agency resources • FedConnect • FedBizOpps • Active Contracts Listing by Vendor or Contract • Acquisition Forecast Database • SBA Dynamic Small Business Search (DSBS) • OSBP Small Business Vendor Profile System (SBVPS) Connecting – Direct Efforts 7
- 8. www.LeftBrainPro.com APTAC events and counselors Chambers of Commerce • Local and National groups • Demographic and Industry specific Government consolidated listings • Federal Business Council • GovEvents.com Connecting - Networking 8
- 9. www.LeftBrainPro.com GSA counselors, directories, and events • GSA Small Business Technical Advisor (SBTA) Directory • GSA Subcontracting Directory for Small Business Industry Trade Shows Lunch and Learn events Connecting - Networking 9
- 10. www.LeftBrainPro.com SBA Databases and Links • Subcontracting Assistance Portal • Subcontracting Network database • SUB-Net • Directory of Federal Government Prime Contractors with a Subcontracting Plan Small Business Conferences Connecting - Networking 10
- 11. www.LeftBrainPro.com Veterans Business groups and conferences • National Veteran-Owned Business Association (NaVOBA) • National Veteran Small Business Council (NVSBC) • Veterans and Military Business Owners Association (VAMBOA) • Veterans In Business Network (VIB) USASpending.gov Connecting - Networking 11
- 12. Learning Objective #2 Know the things you should evaluate on potential Partners. 12
- 13. www.LeftBrainPro.com Questions to ask yourself. • What can we do together that we can’t do apart? • Do our cultures compliment? • Is their past performance successful in winning awards? • What are the contract vehicles involved? • Are they an incumbent? • What is their street reputation with teaming? Evaluation Criteria 13
- 14. www.LeftBrainPro.com Start with the basics. • Do they exist? • Company website • Google maps • referenceUSA.com • Secretary of State registration and filing • SAM registration • LexisNexis Evaluation Criteria 14
- 15. www.LeftBrainPro.com Next up, reputation. • What is their brand presence? • Better Business Bureau • Google search • Social Media presence • Current affiliates and partners • Local sources – office and performance site Evaluation Criteria 15
- 16. www.LeftBrainPro.com Character – a key ingredient. • How well do they perform? • Federal Awardee Performance and Integrity Information System (FAPIIS) • Dun & Bradstreet profile • USASpending.gov Evaluation Criteria 16
- 17. www.LeftBrainPro.com Deep dive – do they follow the rules? • What is their legal footprint? • Attorney General cases; state and local court cases • Pacer.gov • Excluded parties list; export screening • Office of Foreign Assets Control (OFAC) Evaluation Criteria 17
- 18. www.LeftBrainPro.com What makes them successful? • Are their systems compliant? • Accounting, Estimating, Purchasing • Property, Material Management and Accounting • Earned Value Management • Quality, Cybersecurity Evaluation Criteria 18
- 20. www.LeftBrainPro.com Melissa R. Metzger MAFM melissa@leftbrainpro.com Robert E. Jones CPA, CPCM, NCMA Fellow robert@leftbrainpro.com
Editor's Notes
- FedConnect.net https://www.fedconnect.net/FedConnect/Default.htm All procurement actions posted after March 12, 2014 are available only on FedConnect. FedBizOpps https://www.fbo.gov/ If you register your company e-mail address with the North American Industrial Classification System (NAICS) Codes that apply to your type of business, you will automatically receive e-mail notification the day the procurement opportunities in those NAICS Codes are posted. Active Contracts Listing https://www.epa.gov/contracts/epa-active-contracts-listing Excludes Delivery Orders, Purchase Orders, Task Orders, and Blanket Purchase Agreements Contains the EPA organizational chart with names that you can use to submit an introduction letter or provide information on your firm and your capabilities Acquisition Forecast Database https://ofmpub.epa.gov/apex/forecast/f?p=122:1:8107899050443::::: Refreshed nightly Can see procurement methods (set asides) SBA Dynamic Small Business Search http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm Self-certifying database Multiple search options Location Government Certification Ownership NAICS General Industry Bonding QA Standards (ISO, ANSI, etc) Size Specific Profile View or download Mail merge format option OSBP Small Business Vendor Profile System https://cfpub.epa.gov/sbvps/ OSBP = Office of Small Business Programs
- APTAC events http://www.aptac-us.org/contracting-assistance/ptac-training-events/ Chambers of Commerce National Events Programs Membership Small Business initiative Membership & Committees
- GSA Small Business Technical Advisor (SBTA) Directory https://www.gsa.gov/node/2053 GSA Directory for Small Business https://www.gsa.gov/small-business/find-and-pursue-government-contracts/seek-opportunities/subcontracting-directory-for-small-businesses For small business concerns seeking subcontracting opportunities with General Services Administration (GSA) prime contractors Lists large business prime contractors who, by law, are required to establish plans and goals
- Portal https://www.sba.gov/contracting/finding-government-customers/subcontracting/subcontracting-assistance-directory Landing page with links to many resources including events, Procurement Center Representative (PCR) directory Database https://eweb1.sba.gov/subnet/client/dsp_Landing.cfm Search by Solicitations, Notices of Sources Sought, and Outreach Events By State, Territory Business Directory SUB-Net http://web.sba.gov/subnet/search/index.cfm Requires an account Setup instructions https://eweb.sba.gov/gls/help/sbabusinesspartnersgls-1.pdf Prime Contractors https://www.sba.gov/document/support--directory-federal-government-prime-contractors-subcontracting-plans Updated every November 30 to include awards from the most recent Federal fiscal year Listing is removed after five (5) years
- NaVOBA https://navoba.org/ NVSBC https://www.nvsbc.org/ VAMBOA https://vamboa.org/ VIB https://www.vibnetwork.org/ USASpending.gov Official source for spending data for the U.S. Government. Its mission is to show the American public what the federal government spends every year and how it spends the money. You can follow the money from the Congressional appropriations to the federal agencies and down to local communities and businesses. Federal Funding Accountability and Transparency Act of 2006 (FFATA) was signed into law on September 26, 2006. Required that federal contract, grant, loan, and other financial assistance awards of more than $25,000 be displayed on a publicly accessible and searchable website In 2008, FFATA was amended by the Government Funding Transparency Act, which required prime recipients to report details on their first-tier sub-recipients for awards made as of October 1, 2010 Expanded with the enactment of the Digital Accountability and Transparency Act (DATA Act) Pub. L. 113-101 on May 9, 2014. Disclosing direct agency expenditures and linking federal contract, loan, and grant spending information to federal agency programs Establish government-wide data standards for financial data and provide consistent, reliable, and searchable data that is displayed accurately Simplify reporting, streamline reporting requirements, and reduce compliance costs, while improving transparency Improve the quality of data submitted to USAspending.gov by holding agencies accountable. Data is uploaded directly from more than a hundred federal agencies' financial and other government systems – over 400 points of data Contract award data is pulled daily from the Federal Procurement Data System Next Generation (FPDS-NG) System of record for federal procurement data Financial Assistance award data is loaded in from the Federal Assistance Broker Submission system (FABS) Subaward data pulled from the FFATA Sub-award Reporting System (FSRS) Federal agencies submit contract, grant, loan, direct payment, and other award data at least twice a Federal agencies upload data from their financial systems and link it to the award data quarterly Must be certified by the agency's Senior Accountable Official before it is displayed
- Company website – is it current? Meet our Team Linked In profiles Contact Us Try phone number(s) Lookup on google maps (physical picture)
- FAPIIS Search by DUNS or CAGE number or by name