Simple walkthrough of Procurement Process

1. Procurement Process Overview
A Simple Presentation

2. Key Steps in the Procurement
Process
• 1. Identifying Needs
• 2. Supplier Research
• 3. Request for Proposal (RFP) / Quotation
(RFQ)
• 4. Supplier Evaluation & Selection
• 5. Purchase Order Creation
• 6. Order Fulfilment & Delivery
• 7. Invoice Verification & Payment
• 8. Performance Review

3. Identifying Needs
• • Determine what goods or services are
required
• • Define quantity, quality, and specifications
• • Confirm budget availability

4. Supplier Evaluation & Selection
• • Compare supplier capabilities
• • Evaluate pricing, quality, and delivery
timelines
• • Select best-fit supplier

5. Purchase Order, Delivery &
Payment
• • Create and approve purchase order
• • Receive goods/services and verify quality
• • Process invoice and release payment
• • Review supplier performance for future
needs