The document proposes simplifying the workflow for electricity connections and electricity payment applications. The current workflow has 17 activities and 7 approval processes. The proposed simplified workflow reduces this to 14 activities and 4 approval processes. It suggests having branch office teams instead of vendors handle electricity connections for new BTS sites in 8 cities to improve finance oversight and auditing. It also recommends placing electricity payment applications (postpaid and prepaid) under the responsibility of the GA department and creating an SOP for prepaid payments. This could save costs by avoiding outsourcing fees or deploying administrative staff. Area managers would be given authority to approve documents to shorten the process and approval times.

1. Usulan Simplifikasi Workflow
Penyambungan Listrik dan
Pengajuan Pembayaran Listrik
MID 10 March 2015

2. 1. Request
PLN Prepaid
Voucher for
BTS with
Prepaid
Meter by
Branch RTS
2. Request
Approved by
Branch Area
Manager
3. Request
Send to
Branch GA
Staff
4. Request
Verified by
Network
Operation HO
5. Request
Verified by GA
Staff HO
6. Request
Approved by
GA Manager
7. Request
Approved by
VP Network
8. Request
Approved by
Finance Head
9. Request
Approved by
COO
10. Request
Approved by
CFO
11. Finance
Processes &
Approval
12. Branch
Finance
Processes
13. Purchase
PLN Voucher
Branch GA
Staff
14. Branch
RTS Top Up
PLN Voucher
on BTS
15. Branch
Finance
Report &
Settlement to
Finance HO
16. Record
Settlement by
GA Staff HO
17. Monthly
GA Report by
GA Manager
TOP UP PREPAID PLN VOUCHER – CURRENT WORKFLOW
- 17 Activities
7 Approval Processes
2 Verified Processes

3. TOP UP PREPAID PLN VOUCHER – CURRENT WORKFLOW
Branch Head Office
NETWORKGAFINANCE
Area Mgr Notify Line
Send
Document

4. 1. Request
PLN Prepaid
Voucher for
BTS with
Prepaid Meter
by Branch RTS
2. Request
Recorded by
Branch GA
Staff
3. Request
Verified by Area
Manager
4. Request
Verified by GA
Staff HO
5. Approved by
GA Manager
6. Request
Approved by
Finance Head
7. Request
Approved by
CFO
8. Finance
Processes &
Approval
9. Branch
Finance
Processes
10. Purchase
PLN Voucher
by Branch GA
Staff
11. Branch RTS
Top Up PLN
Voucher on
BTS
12. Branch
Finance Report
& Settlement to
Finance HO
13. Record
Settlement by
GA Staff HO
14. Monthly GA
Report by GA
Manager
TOP UP PREPAID PLN VOUCHER – PROPOSED WORKFLOW
- SIMPLIFY INTO 14 Activities
4 Approval Processes
2 Verified Processes

5. TOP UP PREPAID PLN VOUCHER – PROPOSED WORKFLOW
Branch Head Office
NETWORKGAFINANCE
Area Mgr Notify Line
Send
Document

6. 1. Penyambungan listrik PLN
Diusulkan agar mengalihkan pekerjaan ini dari vendor / subcon ke team office
masing2 cabang di 8 kota. Sehingga memudahkan Finance melakukan cross-
check dan control, juga Audit Internal atas pengajuan pengeluaran.
2. Pengajuan pembayaran listrik (postpaid & prepaid) ditempatkan pada GA.
Proses yg sdh ada adalah pembayaran listrik postpaid, sedangkan untuk
pembayaran listrik prepaid belum ada sehingga perlu dibuatkan SOP.
Sementara belum ada pengembangan baru selain 8 kota / cabang yg sdh ada,
proses pengurusan penyambungan listrik PLN untuk site BTS baru (umumnya
listrik prabayar) dapat dikerjakan oleh staff GA cabang sehingga menghemat
biaya outsource atau biaya staff admin deployment.
Pelaksanaan ini dapat dikoordinasikan antara RPM (regional project manager)
dgn staff GA dan wewenang tanda tangan dokumen pengajuan dapat
dilimpahkan ke Area Manager masing2 cabang sehingga mempersingkat
proses dan biaya kirim dokumen. Yang perlu diajukan ke kantor pusat adalah
penyediaan biaya penyambungan sesuai penyambungan listrik pada site baru.
Usulan Penyambungan listrik dan Pengajuan Pembayaran Listrik

7. No Description Unit of
Measure
Cost per 1
site
Target Cost
jika
dikerjakan
Staff GA
Expected
Savings
1 KWH Panel with pole type
D (complete accessories
(padlock, cable duct, etc)
and according to as plan
drawing
1 set Rp8,500,000 to
Rp21,000,000
Rp7,500,000 –
Rp13,000,000
Rp1,000,000 –
Rp8,000,000
2 AC Power cable NYFGBY
4x10mm2
Meter
(according to
length of cable
required from
PLN pole to
KWH at tower
or at roof top of
building)
Rp1,300,000 to
Rp15,000,000
Rp1,300,000 –
Rp8,000,000
Rp0 –
Rp7,000,000
3 Installation and connection
PLN. Outside works
survey, installation and
connection are done by
supplier PLN (AKLI).
1 Time Cost to
Apply for
Electricity
Connection
from PLN
Rp2,500,000 to
Rp30,000,000
Rp1,500,000 –
Rp8,000,000
Rp1,000,000 –
Rp12,000,000
Biaya Penyambungan Listrik BTS di masa Deployment WiMAX yg
ditagihkan oleh Vendor