The document discusses how inefficient document management structures can cost companies billions annually in lost productivity. It notes that employees spend significant time searching for documents created by others. Collaboration is also difficult when documents are not centralized. The document then recommends using Microsoft SharePoint 2010 to centrally store and organize documents, which allows for easier searching, collaboration, and automation of workflows. This frees up employee time and improves productivity. SharePoint 2010 provides benefits both to users, such as access from anywhere, and IT departments, with flexible deployment options and controls.

1. 2010

2. The situation
Information location by employees is a major
time consumer for businesses
Most users store their documents in folders
on their hard disk or on the company
network
Therefore, searching for a document created
by someone else can take a significant
amount of time

3. More Problems
Collaboration is also made difficult with
this method of storing files – Documents
must be constantly forwarded
Unstructured workflow processes take
place in organisations every day i.e.
annual leave applications, expense
submissions

4. Research shows
Together, the Fortune 500
companies lose an average of
$12bn (€9bn) per year to inefficient
document management structure
(Gartner, U.S.)
Knowledge workers spend more than
25% of their time searching for
information (IDC/Accenture)

5. Research shows
This amounts to $4,800 (€3,500) worth
of their time annually just searching for
documents (Gartner, U.S.)
When looking for documents, 71% of
employees trawl the corporate
network, 60% send an email / IM requesting
to have it sent and 35% call someone
(Recommind)

6. What to do
With the right document management platform all
documents and digital assets are stored in shared
depositories and are extremely easy to find
Structured workflows can be automated by
SharePoint and normally prove to be a
godsend in terms of freeing up employee time
Employees can collaborate easily on documents
without having to email multiple versions back
and forth

7. What to choose
SharePoint 2010 is the ultimate
document management, search and
collaboration platform
It’s unique meta-tagging system makes
categorising and finding information easy
Collaboration sites can be created within
the platform providing teams an area to
share information freely and easily
The workflows allow everyday tasks such as
expense claims and annual leave requests
to be automated, freeing up employee time

8. User benefits
Work better together – Collaboration
has been made much easier
Work faster – Workflows free up manager time
due to dealing with fewer tasks and less paper
Work smarter – Documents are extremely
easy to find, even in a large organisation
Work anywhere – Get access to your SharePoint
files from anywhere, be it home, or on the road

9. IT benefits
Be more productive – Easy to use central
administration web site, with new capabilities
to manage and monitor your SharePoint
farm
Unified scalable infrastructure - Single, scalable
infrastructure that allows better control over
server resources

10. IT benefits
Flexible deployment options - Set document
and item-level security. Set top-down policies for
better content recovery and users, groups, and
team workspace site administration
Better controls - for site life-cycle
management, site memberships and
permissions, and storage limits

11. Summary
• Collaboration
• Productivity
• Easy document location
• Familiarity
• Cloud availability
• Anywhere access
• Security
• Workflows

12. Contact Us
Don’t just take our word for it though.
Sign up at our website and use it now!
• Tweet us @ERS_Solutions
 Phone us on (00353) 1885 9500
• Our website: SharePoint 2010

13. Choosing ERS
• We’ve migrated many clients successfully to SharePoint both on
premise and in the cloud
• We will provide engineers onsite to manage a migration to
SharePoint
• We have tools to automate the migration of data to make things
easier for you
• We provide advice on maximizing your investment in SharePoint
2010 and development of our own solutions based on it for you