Session 5
•
0 likes•101 views
This document provides information about meetings, including their structure, roles, and documentation. It discusses the typical components of a meeting, such as the opening, agenda items, discussion, summary, and close. Key roles like the chairperson and secretary are defined. The structure of meetings is outlined as moving between agenda items, discussions, summaries. Notices, agendas, and minutes are meeting documents explained in terms of their purpose, function, authorship, and use within the meeting process. Activities are included to practice meeting skills like chairing and documenting meetings.
Report
Share
Report
Share
Download to read offline
Recommended
Manajemen rapat (Meeting Management)
Presentasi Manajemen Rapat yang Efektif Oleh Bpk. Arif Nugroho, yang disampaikan saat acara Pelatihan Dasar Kepemimpinan Mahasiswa Perguruan Tinggi Pertiwi 18 Oktober 2014.
http://kampus-pertiwi.blogspot.com/
Agenda of a meeting
1) The document discusses the agenda of a meeting, including defining an agenda, guidelines for preparing an agenda, and its importance. An agenda is a list of items to be discussed and ensures a meeting achieves its goals.
2) Key guidelines for developing an agenda include limiting the number of items, focusing on future actions rather than past problems, allocating sufficient time, and including enough details for participants to prepare.
3) An agenda sample is provided for a school meeting covering items like minutes from the last meeting, staff recruitment, and course syllabus analysis. Preparing a clear agenda is important for an organized and productive meeting.
Agenda and Minutes of a meeting
The document discusses meeting agendas and minutes. An agenda outlines the contents of an upcoming meeting to prepare participants and guide discussion. Minutes are the official record of a meeting and show decisions made. There are two types of minutes - minutes of resolution, which only records decisions, and minutes of narration, which provides a brief discussion account in addition to resolutions.
Notice, agenda and minutes if meeting
This document provides information about notices, agendas, and minutes for meetings. It defines each term and outlines best practices. A notice informs people about an upcoming meeting by including the name, place, date, time, purpose. An agenda is a list of items to be discussed, generally prepared in advance by the secretary. It should be organized logically. Minutes are the official record of the meeting, including discussions, conclusions, tasks. They are signed by the secretary and chairperson.
Ppt on busniess meeting minutes and agenda
This presentation discusses the importance of agendas and meeting minutes for business organizations. An agenda is a written list of topics to be discussed at a meeting, and helps keep meetings on track and focused. Meeting minutes provide an official written record of what was discussed, decisions made, and action items from a meeting. Taking accurate minutes is important for accountability, reference, and legal protection. The presentation provides sample formats for agendas and meeting minutes and discusses best practices for filing, storing, and sharing these documents within an organization.
08 el bus_comm_ch_13
The document discusses the types and purposes of business meetings, formal meeting procedures, and key terminology. It provides examples of different types of meetings including briefings, investigative, advisory, consultative, and executive meetings. Formal meetings have established rules, procedures, written records, and specified membership. Key terms discussed include agenda, quorum, motions, points of order, and minutes. An example agenda template is also provided, as well as best practices for chairing meetings such as planning, facilitating discussion, summarizing decisions, and following up on action items.
Minutes of A Meeting
Meeting minutes are an official written record of the key discussions and actions from a meeting. They should include the meeting title, date, attendees, and agenda. The minutes summarize discussions and record any actions or plans agreed upon, but do not include a full transcript. Taking effective minutes involves preparing topics in advance, taking notes during the meeting, and distributing an organized summary to colleagues afterward.
Efpl
The document outlines the typical phases and roles of a meeting. The phases include opening the meeting, accepting attendees and minutes, accepting the agenda, discussing topics, any other business, and planning the next meeting. Key roles are the chairperson who leads discussion, secretary who takes minutes, attendees, and optional roles of facilitator and timekeeper. Good meetings have a clear purpose and agenda, start and end on time, a comfortable room, follow the agenda, and have minutes taken. Bad meetings have poorly planned agendas, lack preparation, start late, run out of time, don't follow the agenda, and end without decisions.
Recommended
Manajemen rapat (Meeting Management)
Presentasi Manajemen Rapat yang Efektif Oleh Bpk. Arif Nugroho, yang disampaikan saat acara Pelatihan Dasar Kepemimpinan Mahasiswa Perguruan Tinggi Pertiwi 18 Oktober 2014.
http://kampus-pertiwi.blogspot.com/
Agenda of a meeting
1) The document discusses the agenda of a meeting, including defining an agenda, guidelines for preparing an agenda, and its importance. An agenda is a list of items to be discussed and ensures a meeting achieves its goals.
2) Key guidelines for developing an agenda include limiting the number of items, focusing on future actions rather than past problems, allocating sufficient time, and including enough details for participants to prepare.
3) An agenda sample is provided for a school meeting covering items like minutes from the last meeting, staff recruitment, and course syllabus analysis. Preparing a clear agenda is important for an organized and productive meeting.
Agenda and Minutes of a meeting
The document discusses meeting agendas and minutes. An agenda outlines the contents of an upcoming meeting to prepare participants and guide discussion. Minutes are the official record of a meeting and show decisions made. There are two types of minutes - minutes of resolution, which only records decisions, and minutes of narration, which provides a brief discussion account in addition to resolutions.
Notice, agenda and minutes if meeting
This document provides information about notices, agendas, and minutes for meetings. It defines each term and outlines best practices. A notice informs people about an upcoming meeting by including the name, place, date, time, purpose. An agenda is a list of items to be discussed, generally prepared in advance by the secretary. It should be organized logically. Minutes are the official record of the meeting, including discussions, conclusions, tasks. They are signed by the secretary and chairperson.
Ppt on busniess meeting minutes and agenda
This presentation discusses the importance of agendas and meeting minutes for business organizations. An agenda is a written list of topics to be discussed at a meeting, and helps keep meetings on track and focused. Meeting minutes provide an official written record of what was discussed, decisions made, and action items from a meeting. Taking accurate minutes is important for accountability, reference, and legal protection. The presentation provides sample formats for agendas and meeting minutes and discusses best practices for filing, storing, and sharing these documents within an organization.
08 el bus_comm_ch_13
The document discusses the types and purposes of business meetings, formal meeting procedures, and key terminology. It provides examples of different types of meetings including briefings, investigative, advisory, consultative, and executive meetings. Formal meetings have established rules, procedures, written records, and specified membership. Key terms discussed include agenda, quorum, motions, points of order, and minutes. An example agenda template is also provided, as well as best practices for chairing meetings such as planning, facilitating discussion, summarizing decisions, and following up on action items.
Minutes of A Meeting
Meeting minutes are an official written record of the key discussions and actions from a meeting. They should include the meeting title, date, attendees, and agenda. The minutes summarize discussions and record any actions or plans agreed upon, but do not include a full transcript. Taking effective minutes involves preparing topics in advance, taking notes during the meeting, and distributing an organized summary to colleagues afterward.
Efpl
The document outlines the typical phases and roles of a meeting. The phases include opening the meeting, accepting attendees and minutes, accepting the agenda, discussing topics, any other business, and planning the next meeting. Key roles are the chairperson who leads discussion, secretary who takes minutes, attendees, and optional roles of facilitator and timekeeper. Good meetings have a clear purpose and agenda, start and end on time, a comfortable room, follow the agenda, and have minutes taken. Bad meetings have poorly planned agendas, lack preparation, start late, run out of time, don't follow the agenda, and end without decisions.
Efpl
The document outlines the typical phases and roles involved in meetings. It discusses that meetings usually involve opening and closing the meeting, noting attendees, accepting previous meeting minutes and the agenda, discussing agenda items, other business, and setting the next meeting date. Key roles include a chairperson to lead discussion and a secretary to take minutes. It also provides characteristics of good meetings such as clear purpose, on-time start and end, comfortable room, agenda priority, and minute-taking, as well as bad meetings which lack planning, preparation, time management and decision making.
Efpl
The document outlines the typical phases and roles of a meeting. It discusses opening a meeting by noting attendees and quorum, accepting previous meeting minutes and the agenda. Topics are then discussed before closing the meeting by deciding the next meeting date. Key roles include a chairperson to lead discussion and a secretary to take minutes. Good meetings have a clear purpose and agenda, start and end on time in a comfortable room, and follow the agenda led by a skilled chairperson. Bad meetings have poorly planned agendas, lack preparation, and end without decisions due to delays or not following the agenda.
Efpl
The document outlines the typical phases and roles of a meeting. It discusses opening a meeting by noting attendees and quorum, accepting previous meeting minutes and the agenda. Topics are then discussed before closing the meeting by deciding the next meeting date. Key roles include a chairperson to lead discussion and a secretary to take minutes. Good meetings have a clear purpose and agenda, start and end on time in a comfortable room, and follow the agenda led by a skilled chairperson. Bad meetings have poorly planned agendas, lack preparation, and end without decisions due to delays or not following the agenda.
Efpl [repaired]
The document outlines the typical phases and roles of a meeting. It discusses opening a meeting by noting attendees and quorum, accepting previous meeting minutes and the agenda. Topics are then discussed before closing the meeting by deciding the next meeting date. Key roles include a chairperson to lead discussion and a secretary to take minutes. Good meetings have a clear purpose and agenda, start and end on time in a comfortable room, and follow the agenda led by a skilled chairperson. Bad meetings have poorly planned agendas, lack preparation, and end without decisions due to delays or not following the agenda.
Efpl
The document outlines the typical phases and roles of a meeting. The phases include opening the meeting, accepting attendees and minutes, accepting the agenda, discussing topics, and planning for the next meeting. Key roles are the chair who leads discussion, secretary who takes minutes, and attendees. Good meetings have a clear purpose and agenda, start and end on time, a comfortable room, focus on the agenda, and minutes are recorded. Bad meetings have poor planning, lack preparation, run over or short of time, and end without decisions.
Efpl
The document outlines the typical phases and roles of a meeting. It discusses opening and closing a meeting, noting attendees, accepting agendas and minutes, and discussing topics. It also describes the roles of the chairperson, secretary, attendees, facilitator, and timekeeper. Good meetings are characterized by a clear purpose and agenda, proper timing, a comfortable room, focus on the agenda, and effective chair leadership. Bad meetings have poorly planned agendas, lack preparation, start late, run out of time, go off agenda, and end without decisions.
Minutes Of Meeting...
This slide is awesome......................................................................................................
Meetings
The document outlines the key phases and roles in meetings. It discusses opening a meeting, noting attendees, accepting previous meeting minutes and the agenda. Key roles include the chairperson leading discussion, secretary taking minutes, and attendees. Good meetings have a clear purpose and agenda, start and end on time, a comfortable room, focus on the agenda, and minutes taken. Bad meetings have poor planning, late starts, run out of time, lack focus on the agenda, and end without decisions.
Efpl
Meetings follow a standard structure including opening, noting attendees, accepting previous minutes and agenda, discussing topics, other business, and setting the next meeting date. Key roles are the chair who leads discussion, secretary who takes minutes, and attendees. Good meetings have a clear purpose and agenda communicated in advance, start and end on time, a comfortable room, focus on the agenda, and minutes recorded. Bad meetings have poor planning, lack preparation, poor timekeeping, and no decisions.
Meetings
The document outlines the key phases and roles in meetings. It discusses opening a meeting, noting attendees, accepting previous meeting minutes and the agenda. Key roles include the chairperson leading discussion, secretary taking minutes, and attendees. Good meetings have a clear purpose and agenda, start and end on time, a comfortable room, focus on the agenda, and minutes taken. Bad meetings have poor planning, late starts, run out of time, lack focus on the agenda, and end without decisions.
Bahri bahasa ingris(meeting koordinasi)
This document discusses coordination meetings and their purpose, procedures, and best practices. Some key points covered include:
1. Coordination meetings are attended by leaders and section heads to solve problems, share information, and coordinate internally or externally.
2. Meetings should have a set time and allow all members to attend and express opinions. A committee prepares the meeting agenda and minutes.
3. The chairperson opens the meeting, seeks approval of the agenda, and maintains order while all participants have a chance to speak. Meeting minutes and conclusions are recorded.
Minutes of meeting
This document outlines guidelines for writing meeting minutes, including:
- Defining meeting minutes as a written record of what took place at a meeting and the official record of an organization.
- Discussing planning such as drawing up an agenda, circulating notice, and including date, time, venue, and agenda items.
- Describing the three main types of minutes: verbatim, minutes of resolution, and minutes of narration.
- Listing features that should be included in all minutes such as organization name, title, date, attendance, and adjournment details.
- Providing examples of terminology used in minutes and things that should be avoided, like personal opinions.
How to conduct a business meeting
To conduct an effective business meeting, one should send out an agenda in advance, call the meeting to order, and assign tasks. The meeting should have guidelines to keep it on schedule and on topic. A secretary should take minutes, and the meeting length should be 30 minutes or less. Participants should be encouraged to provide feedback within a 2 minute limit. The agenda focuses on discussion, and other items are reserved for later. Insults and interruptions are prohibited. Time is left at the end for questions and to plan the next meeting before closing.
How to conduct a business meeting
To conduct an effective business meeting, one should send out an agenda in advance, call the meeting to order, and assign tasks. The meeting should have guidelines to keep it on schedule and on topic. A secretary should take minutes, and discussions should be limited to 30 minutes. Parliamentary procedures should be established and followed to allow all participants to provide input in an orderly manner without insulting or interrupting others. Time should be left at the end for questions and to plan the next meeting before concluding and thanking participants.
WRB Minutes - QB
The document provides guidance on writing minutes of meetings in 3 paragraphs or less:
1. It describes the common format for minutes including the title, attendance, adoption of previous minutes, matters arising, discussion topics, other business, date of next meeting, and time of termination.
2. Key elements like attendance should list members present in order of importance. Adoption of previous minutes involves proposing and seconding that the minutes be adopted.
3. Discussion topics are where main issues are debated and decisions made. Other business covers any additional items not on the agenda.
WRB_Minutes_QC
The document provides guidance on writing minutes of meetings in 3 paragraphs or less:
1. It describes the common format for minutes including the title, attendance, adoption of previous minutes, matters arising, agenda items discussed, other business, and date of next meeting.
2. Key details like members present and absent, amendments to previous minutes, discussions and decisions on agenda items would be recorded.
3. Minutes can be written in narrative, resolution or action style depending on how much discussion is summarized versus focusing on resolutions and assignments.
Effective Club Meeting
The document summarizes key points from a session on running effective club meetings:
- Maintain a consistent meeting structure and format each time to provide clarity for members and guests. Explain each role as you progress through the meeting.
- Ensure new members and guests feel welcomed and guided through the meeting by experienced members.
- Motivate continued participation by focusing feedback on speakers' strengths rather than mistakes, keeping the tone fun, and setting attainable group goals like a Distinguished Club Program.
Agendas for meeting
An agenda outlines the contents of an upcoming meeting. It provides an ordered sequence of items to be discussed and gives participants a sense of purpose and direction. Effective agendas familiarize participants with topics, indicate expected prior knowledge and outcomes. They are usually distributed several days before meetings to allow preparation. Agendas should include the meeting start and end times, location, topic headings with details, allocated time per topic, and expected main participants. Guidelines recommend creating the agenda 3 days in advance, being clear on goals, starting simply, listing attendees and logistics, using descriptive headings, keeping it under 5 topics, and indicating length.
Agenda writing
The document lists the names of 10 group members and their roles. It discusses the definition and purpose of an agenda, including providing structure and organization for a meeting. It notes that the secretary is responsible for writing and circulating the agenda, and outlines factors to consider when sequencing agenda items such as routine items first and urgent items. Potential issues in meetings and how to structure a written agenda are also described. Both formal and informal agendas are discussed, along with their advantages and disadvantages.
Agenda and the role of chair person and others
1. The document discusses how to plan and conduct effective meetings by outlining the key elements of preparing an agenda, roles of meeting participants, decision-making processes, and communication techniques. It provides details on drawing up a clear agenda, facilitating discussion, ensuring participation, and making decisions through majority vote, consensus, or one person. The chairperson and secretary have important responsibilities in organizing the meeting and taking notes. Effective meetings involve explaining goals, getting early involvement, asking open questions, and handling differences or dominance by some participants.
Conducting Effective Meetings 2012_02_02
The document discusses meetings, including their purpose, types, required documents, and best practices for effective meeting management. Key points include:
- Meetings bring people together to discuss predetermined topics, make decisions, and celebrate successes. Their purpose is to present and share information.
- Common meeting types include annual general meetings, weekly committee meetings, and event planning meetings.
- Required documents include the meeting notice, previous meeting minutes, and any attachments for discussion.
- Developing an agenda is important for outlining the order of business and activities. The agenda should be circulated ahead of time.
- Meetings must be managed for time and allow for evaluation to gather feedback and ensure goals are met efficiently.
LECTURE_SEVEN_MEETINGS_ppt.ppt
Business meetings serve several important purposes. They facilitate the exchange of information, foster team spirit, help elaborate ideas, and clarify concepts. There are various types of formal meetings, each with different participants and purposes, such as business meetings with clients, staff meetings, management meetings, and board meetings. When convening a meeting, it is important to follow best practices like having a clear agenda, objectives, and action items. The role of the chairperson is significant in leading the discussion and keeping the meeting on track. Meeting minutes provide an official record of what was discussed.
More Related Content
What's hot
Efpl
The document outlines the typical phases and roles involved in meetings. It discusses that meetings usually involve opening and closing the meeting, noting attendees, accepting previous meeting minutes and the agenda, discussing agenda items, other business, and setting the next meeting date. Key roles include a chairperson to lead discussion and a secretary to take minutes. It also provides characteristics of good meetings such as clear purpose, on-time start and end, comfortable room, agenda priority, and minute-taking, as well as bad meetings which lack planning, preparation, time management and decision making.
Efpl
The document outlines the typical phases and roles of a meeting. It discusses opening a meeting by noting attendees and quorum, accepting previous meeting minutes and the agenda. Topics are then discussed before closing the meeting by deciding the next meeting date. Key roles include a chairperson to lead discussion and a secretary to take minutes. Good meetings have a clear purpose and agenda, start and end on time in a comfortable room, and follow the agenda led by a skilled chairperson. Bad meetings have poorly planned agendas, lack preparation, and end without decisions due to delays or not following the agenda.
Efpl
The document outlines the typical phases and roles of a meeting. It discusses opening a meeting by noting attendees and quorum, accepting previous meeting minutes and the agenda. Topics are then discussed before closing the meeting by deciding the next meeting date. Key roles include a chairperson to lead discussion and a secretary to take minutes. Good meetings have a clear purpose and agenda, start and end on time in a comfortable room, and follow the agenda led by a skilled chairperson. Bad meetings have poorly planned agendas, lack preparation, and end without decisions due to delays or not following the agenda.
Efpl [repaired]
The document outlines the typical phases and roles of a meeting. It discusses opening a meeting by noting attendees and quorum, accepting previous meeting minutes and the agenda. Topics are then discussed before closing the meeting by deciding the next meeting date. Key roles include a chairperson to lead discussion and a secretary to take minutes. Good meetings have a clear purpose and agenda, start and end on time in a comfortable room, and follow the agenda led by a skilled chairperson. Bad meetings have poorly planned agendas, lack preparation, and end without decisions due to delays or not following the agenda.
Efpl
The document outlines the typical phases and roles of a meeting. The phases include opening the meeting, accepting attendees and minutes, accepting the agenda, discussing topics, and planning for the next meeting. Key roles are the chair who leads discussion, secretary who takes minutes, and attendees. Good meetings have a clear purpose and agenda, start and end on time, a comfortable room, focus on the agenda, and minutes are recorded. Bad meetings have poor planning, lack preparation, run over or short of time, and end without decisions.
Efpl
The document outlines the typical phases and roles of a meeting. It discusses opening and closing a meeting, noting attendees, accepting agendas and minutes, and discussing topics. It also describes the roles of the chairperson, secretary, attendees, facilitator, and timekeeper. Good meetings are characterized by a clear purpose and agenda, proper timing, a comfortable room, focus on the agenda, and effective chair leadership. Bad meetings have poorly planned agendas, lack preparation, start late, run out of time, go off agenda, and end without decisions.
Minutes Of Meeting...
This slide is awesome......................................................................................................
Meetings
The document outlines the key phases and roles in meetings. It discusses opening a meeting, noting attendees, accepting previous meeting minutes and the agenda. Key roles include the chairperson leading discussion, secretary taking minutes, and attendees. Good meetings have a clear purpose and agenda, start and end on time, a comfortable room, focus on the agenda, and minutes taken. Bad meetings have poor planning, late starts, run out of time, lack focus on the agenda, and end without decisions.
Efpl
Meetings follow a standard structure including opening, noting attendees, accepting previous minutes and agenda, discussing topics, other business, and setting the next meeting date. Key roles are the chair who leads discussion, secretary who takes minutes, and attendees. Good meetings have a clear purpose and agenda communicated in advance, start and end on time, a comfortable room, focus on the agenda, and minutes recorded. Bad meetings have poor planning, lack preparation, poor timekeeping, and no decisions.
Meetings
The document outlines the key phases and roles in meetings. It discusses opening a meeting, noting attendees, accepting previous meeting minutes and the agenda. Key roles include the chairperson leading discussion, secretary taking minutes, and attendees. Good meetings have a clear purpose and agenda, start and end on time, a comfortable room, focus on the agenda, and minutes taken. Bad meetings have poor planning, late starts, run out of time, lack focus on the agenda, and end without decisions.
Bahri bahasa ingris(meeting koordinasi)
This document discusses coordination meetings and their purpose, procedures, and best practices. Some key points covered include:
1. Coordination meetings are attended by leaders and section heads to solve problems, share information, and coordinate internally or externally.
2. Meetings should have a set time and allow all members to attend and express opinions. A committee prepares the meeting agenda and minutes.
3. The chairperson opens the meeting, seeks approval of the agenda, and maintains order while all participants have a chance to speak. Meeting minutes and conclusions are recorded.
Minutes of meeting
This document outlines guidelines for writing meeting minutes, including:
- Defining meeting minutes as a written record of what took place at a meeting and the official record of an organization.
- Discussing planning such as drawing up an agenda, circulating notice, and including date, time, venue, and agenda items.
- Describing the three main types of minutes: verbatim, minutes of resolution, and minutes of narration.
- Listing features that should be included in all minutes such as organization name, title, date, attendance, and adjournment details.
- Providing examples of terminology used in minutes and things that should be avoided, like personal opinions.
How to conduct a business meeting
To conduct an effective business meeting, one should send out an agenda in advance, call the meeting to order, and assign tasks. The meeting should have guidelines to keep it on schedule and on topic. A secretary should take minutes, and the meeting length should be 30 minutes or less. Participants should be encouraged to provide feedback within a 2 minute limit. The agenda focuses on discussion, and other items are reserved for later. Insults and interruptions are prohibited. Time is left at the end for questions and to plan the next meeting before closing.
How to conduct a business meeting
To conduct an effective business meeting, one should send out an agenda in advance, call the meeting to order, and assign tasks. The meeting should have guidelines to keep it on schedule and on topic. A secretary should take minutes, and discussions should be limited to 30 minutes. Parliamentary procedures should be established and followed to allow all participants to provide input in an orderly manner without insulting or interrupting others. Time should be left at the end for questions and to plan the next meeting before concluding and thanking participants.
WRB Minutes - QB
The document provides guidance on writing minutes of meetings in 3 paragraphs or less:
1. It describes the common format for minutes including the title, attendance, adoption of previous minutes, matters arising, discussion topics, other business, date of next meeting, and time of termination.
2. Key elements like attendance should list members present in order of importance. Adoption of previous minutes involves proposing and seconding that the minutes be adopted.
3. Discussion topics are where main issues are debated and decisions made. Other business covers any additional items not on the agenda.
WRB_Minutes_QC
The document provides guidance on writing minutes of meetings in 3 paragraphs or less:
1. It describes the common format for minutes including the title, attendance, adoption of previous minutes, matters arising, agenda items discussed, other business, and date of next meeting.
2. Key details like members present and absent, amendments to previous minutes, discussions and decisions on agenda items would be recorded.
3. Minutes can be written in narrative, resolution or action style depending on how much discussion is summarized versus focusing on resolutions and assignments.
Effective Club Meeting
The document summarizes key points from a session on running effective club meetings:
- Maintain a consistent meeting structure and format each time to provide clarity for members and guests. Explain each role as you progress through the meeting.
- Ensure new members and guests feel welcomed and guided through the meeting by experienced members.
- Motivate continued participation by focusing feedback on speakers' strengths rather than mistakes, keeping the tone fun, and setting attainable group goals like a Distinguished Club Program.
Agendas for meeting
An agenda outlines the contents of an upcoming meeting. It provides an ordered sequence of items to be discussed and gives participants a sense of purpose and direction. Effective agendas familiarize participants with topics, indicate expected prior knowledge and outcomes. They are usually distributed several days before meetings to allow preparation. Agendas should include the meeting start and end times, location, topic headings with details, allocated time per topic, and expected main participants. Guidelines recommend creating the agenda 3 days in advance, being clear on goals, starting simply, listing attendees and logistics, using descriptive headings, keeping it under 5 topics, and indicating length.
Agenda writing
The document lists the names of 10 group members and their roles. It discusses the definition and purpose of an agenda, including providing structure and organization for a meeting. It notes that the secretary is responsible for writing and circulating the agenda, and outlines factors to consider when sequencing agenda items such as routine items first and urgent items. Potential issues in meetings and how to structure a written agenda are also described. Both formal and informal agendas are discussed, along with their advantages and disadvantages.
What's hot (19)
Similar to Session 5
Agenda and the role of chair person and others
1. The document discusses how to plan and conduct effective meetings by outlining the key elements of preparing an agenda, roles of meeting participants, decision-making processes, and communication techniques. It provides details on drawing up a clear agenda, facilitating discussion, ensuring participation, and making decisions through majority vote, consensus, or one person. The chairperson and secretary have important responsibilities in organizing the meeting and taking notes. Effective meetings involve explaining goals, getting early involvement, asking open questions, and handling differences or dominance by some participants.
Conducting Effective Meetings 2012_02_02
The document discusses meetings, including their purpose, types, required documents, and best practices for effective meeting management. Key points include:
- Meetings bring people together to discuss predetermined topics, make decisions, and celebrate successes. Their purpose is to present and share information.
- Common meeting types include annual general meetings, weekly committee meetings, and event planning meetings.
- Required documents include the meeting notice, previous meeting minutes, and any attachments for discussion.
- Developing an agenda is important for outlining the order of business and activities. The agenda should be circulated ahead of time.
- Meetings must be managed for time and allow for evaluation to gather feedback and ensure goals are met efficiently.
LECTURE_SEVEN_MEETINGS_ppt.ppt
Business meetings serve several important purposes. They facilitate the exchange of information, foster team spirit, help elaborate ideas, and clarify concepts. There are various types of formal meetings, each with different participants and purposes, such as business meetings with clients, staff meetings, management meetings, and board meetings. When convening a meeting, it is important to follow best practices like having a clear agenda, objectives, and action items. The role of the chairperson is significant in leading the discussion and keeping the meeting on track. Meeting minutes provide an official record of what was discussed.
Agenda
An agenda outlines the contents of an upcoming meeting. It informs members of what will be discussed so they can prepare. A well-structured agenda keeps a meeting on track and ensures all important topics are covered in the allotted time. It typically includes the meeting date, time, location, items to discuss, presenters for each item, and time allotted for each. Providing a clear agenda in advance improves meeting effectiveness and productivity.
Minutes of the Meeting.pptx
The document provides information on writing meeting minutes, including what they are, why they are important, and how to effectively record them. Meeting minutes are notes taken during a meeting by the secretary to document key discussion points, motions, decisions, and action items. Taking accurate minutes is important for accountability, reference purposes, and as an official record. The secretary should prepare an agenda, listen during the meeting, and draft minutes afterwards. Common templates, recording methods, word usage, and tips are also outlined.
Chapter 8 in administrative office procedure and management
This document provides guidance on conducting effective meetings. It begins by outlining the objectives of meetings, such as explaining their purpose and types. It then discusses preparing for meetings, including developing an agenda and the roles of the chairperson and secretary. Meeting terminology is defined to aid participation. Guidelines are given for conducting formal and informal meetings, as well as writing minutes to document decisions made. Overall, the document serves as a comprehensive reference for planning, facilitating, and recording the outcomes of meetings.
Meeting Minutes and Agenda.pptx ۔۔12#$&)$
This document discusses meetings, agendas, and minutes. It explains that meetings allow for communication and discussion to take place. Agendas structure meetings by listing items for discussion, while minutes provide an official record of decisions made. Guidelines are provided for writing concise yet clear minutes and creating effective agendas to plan meetings.
Unit.4.1.notice, agenda, minutes
1. The document discusses the importance of notices, agendas, and minutes for formal meetings in organizations. Notices provide information about an upcoming meeting, including date, time, and location. Agendas outline topics to be discussed, and minutes provide a written record of what was discussed and decided at a meeting.
2. Effective meeting documents include the organization name, date and location of the meeting, list of attendees, and items to be addressed. Notices are sent in advance, while agendas are distributed with notices or later. Minutes record the key discussion points and decisions made. These documents help structure meetings and maintain an official record.
Meeting checklist
The document provides a detailed checklist for planning and conducting effective meetings. It outlines important steps for preparation, execution, and follow-up. Preparation includes setting goals, inviting attendees, preparing materials, and creating an agenda. Execution involves starting on time, distributing materials, keeping discussions on track, and summarizing outcomes. Follow-up consists of distributing minutes, providing recognition, and gathering feedback to improve future meetings. The checklist aims to help meetings be productive and accomplish their objectives.
Business Meetings
This document provides guidance on planning and conducting effective meetings. It discusses what meetings are, their objectives and necessity. It outlines how to plan a meeting by determining who should attend, creating an agenda, and taking meeting minutes. It also covers meeting preparation, types of meetings like board meetings and team meetings, and meeting etiquette such as being on time and avoiding distractions. The conclusion emphasizes that meetings should only be held when necessary, be brief and focused on objectives, and be prepared for potential disruptions.
Effective Meeting Skills.pptx4 st.pptx
The document provides guidance on planning and conducting effective meetings. It outlines important elements like determining the purpose of the meeting, inviting necessary attendees, preparing an agenda, designating meeting leaders, keeping to a schedule, taking minutes, and following up after the meeting. Key aspects include identifying the outcomes sought, limiting the agenda to a reasonable number of topics, assigning roles like facilitator and timekeeper, distributing materials in advance, and soliciting feedback to evaluate and improve future meetings.
Meeting leading
The document discusses various types of meetings including ad hoc, board, kickoff, management, one-on-one, staff, team, and work meetings. It outlines factors to consider for effective meetings such as determining meeting purpose, creating agendas, distributing materials in advance, leading discussions, and following up after meetings. Additional topics covered include meeting frequency options, managing attendees' time, and arranging meeting rooms to facilitate participation. The overall document provides guidance for planning, organizing, and conducting productive meetings.
Meetings and minutes
The document discusses planning meetings, setting agendas, participating in meetings, resolving conflicts, writing meeting minutes, and improving listening effectiveness. It provides steps for planning meetings including determining the purpose, selecting participants, setting the agenda, picking a time and location, and preparing notices. It describes the roles of the chairperson, secretary, and participants during meetings. It outlines elements to include when writing meeting minutes such as the heading, attendees, previous minutes, discussions, and next meeting details. Finally, it offers strategies for effective listening such as preparing, taking notes on key points, and reviewing notes after.
Lesson9a
This document provides guidance on running effective meetings. It discusses determining if a meeting is necessary, characteristics of effective meetings such as having a clear purpose and distributing agendas in advance. The document also covers meeting functions, chair responsibilities, member roles, and tips for managing meetings. Key points include setting expectations for start times, differentiating excused and unexcused absences, and distributing minutes or action notes promptly after the meeting.
Meeting Skills
This document provides guidance on effective meeting skills, including how to plan, run, and take minutes at meetings. It discusses the purpose of meetings and different meeting types. Key aspects covered include preparing a meeting agenda, running a meeting according to the agenda, taking decisions by consensus or voting, and the roles and responsibilities of the chairperson. The document emphasizes ensuring meetings have clear objectives and procedures to facilitate productive discussion and decision-making.
How to conduct effective meetings
The document provides guidance on conducting effective meetings in 3 parts. Part 1 discusses conducting the meeting by being prepared, leading the discussion, confirming action items, and scheduling the next meeting. Part 2 reviews preparing for the meeting by deciding roles, coordinating schedules, preparing the agenda, and setting meeting rules. Part 3 offers tips for being an effective chairperson such as focusing discussion, highlighting key points, assisting with notes, and providing a summary. The overall document stresses the importance of organization and leadership to ensure meetings are productive.
Productive Meetings
The document provides guidance on conducting effective meetings. It discusses identifying clear meeting purposes, having an agenda and preparing materials in advance, facilitating discussions to keep them focused and engaging all attendees, and following up on action items and decisions made to ensure progress is tracked. Effective meetings are focused, productive, and extract the collective wisdom of the team, while inefficient meetings waste time and energy and often lead to poor decisions.
minutes of meeting.pptx
Minutes taking skills are important for effective meetings. Meetings are used in business to make decisions, assign action items, and coordinate activities. The chair's role is to ensure meetings run effectively by setting the agenda and making sure business is covered. There are formal meetings like annual general meetings and board meetings that have rules and require minutes. Informal meetings include management and departmental meetings and have more flexibility. Taking good minutes involves recording decisions made, action items assigned, and following up on tasks. Preparing for and participating in meetings helps make them productive.
Conducting Effective School Meetings - Najma Kazi
Meetings are an integral function of any organization / School. The effective conduct of meetings result in higher productivity, increases accountability, promotes inclusion, facilitates creative thinking & innovations & a shared sense of purpose.
Managing meeting effectively
The document discusses meetings, providing information on how many people attend meetings daily, issues that can arise in meetings, alternatives to meetings, reasons why meetings fail, elements of an ideal meeting, roles in meetings, types of organizational meetings, stages of organizational meetings, and follow-up after meetings. Key points include that over 83 million people attend over 11.5 million meetings daily, meetings can be ineffective, divisive, boring or a waste of time if not planned and run properly, and following up on tasks delegated after meetings is important.
Similar to Session 5 (20)
Chapter 8 in administrative office procedure and management
Chapter 8 in administrative office procedure and management
More from nawalmus
Session 8
This document provides guidance on writing reports. It describes the typical format and layout of short and long reports, including a title page, introduction, body, conclusion, and recommendations. For short reports, the direct or indirect ordering of information depends on whether the reader is familiar with the topic. Three common types of short reports are justification reports, progress reports, and periodic reports. Long reports contain more comprehensive information, expert opinions, and a purpose statement. Key parts include the introductory section, body, and final section with conclusions and recommendations.
Session 7 - Group communication
This document discusses various aspects of group communication and dynamics. It defines what a group is, provides examples of common groups, and explores reasons why people join groups such as a sense of belonging, shared goals, and identity formation. The document also examines how groups develop over time through different stages including forming, storming, norming, and performing. It discusses important group concepts like norms, leadership styles, roles within groups, and how conflict can be managed. The overall purpose is to provide an overview of key topics related to understanding groups and group communication.
Session 7
This document provides guidance on delivering effective presentations. It identifies different types of visual aids like PowerPoint, Prezi, Powtoons, and VideoScribe. It also discusses the importance of using visuals to engage audiences. Additionally, it covers verbal and non-verbal communication skills like eye contact, hand gestures, and posture. Finally, it lists various ways to organize presentation content such as chronologically, sequentially, spatially, and using problem-solution frameworks.
Session 6
This document provides guidance on preparing and structuring an effective presentation. It discusses identifying the key elements of a presentation, including the structure, purpose, and techniques for signposting the content. The recommended structure consists of a title, effective opening, introduction, main body, conclusion, and closing. Presenters should allocate 70% of their time to preparation, which involves developing an outline, understanding the content and purpose, and practicing delivery techniques. Expressions like "to introduce a topic" and "to relate to an earlier idea" can help signpost the presentation. Homework involves practicing the presentation and getting feedback to improve.
Say-it-right Session 4
This document provides guidance on writing effective business correspondence through emails, memos, and letters. It discusses identifying the audience and purpose, and using an appropriate tone and style. The key types of business documents are identified as internal communications within an organization versus external correspondence with clients and suppliers. Guidelines are provided on structuring messages clearly with a greeting, purpose, details, and closing. Differences between informal emails versus formal letters and memos are covered. Formatting tips are outlined along with dos and don'ts like using proper spelling and grammar while avoiding large attachments or slang. Activities are included for students to review examples, make corrections, and practice writing their own emails according to an organization's standards.
Session 3
This document discusses persuasive language and techniques. It identifies the three appeals to reasoning according to Aristotle: logos (logic), pathos (emotion), and ethos (ethics). It provides examples of each. Rhetorical techniques covered include questions where the speaker provides the answers, repeating sounds/words, stop-and-start repetition, and using opposite words. The document also discusses how to emphasize an idea by giving it more importance or adding to it, and how to minimize an idea by giving it less importance or using balance.
Say-it right Session 2
This document outlines an session on brainstorming ideas, problem solving, and dealing with conflicts. The session aims to help participants 1) solve problems and brainstorm ideas, 2) use modal verbs to qualify attitudes appropriately, and 3) use expressions to deal with difficult situations. It includes warm-up puzzles to solve, activities involving problem scenarios and role plays, and a check for understanding different strategies, modal verbs, and phrases discussed.
Say-it-right Session 1
This document outlines the objectives and activities for a training session on managing discussions and expressing oneself in English. The session objectives are to introduce oneself to a group, manage an informal discussion, and get points across. Activities include an icebreaker where participants share true and false statements about themselves, a discussion on the importance of English, and a roleplay giving suggestions to customers for unusual holiday gifts.
More from nawalmus (8)
Recently uploaded
How to Manage Your Lost Opportunities in Odoo 17 CRM
Odoo 17 CRM allows us to track why we lose sales opportunities with "Lost Reasons." This helps analyze our sales process and identify areas for improvement. Here's how to configure lost reasons in Odoo 17 CRM
Advanced Java[Extra Concepts, Not Difficult].docx
This is part 2 of my Java Learning Journey. This contains Hashing, ArrayList, LinkedList, Date and Time Classes, Calendar Class and more.
বাংলাদেশ অর্থনৈতিক সমীক্ষা (Economic Review) ২০২৪ UJS App.pdf
বাংলাদেশের অর্থনৈতিক সমীক্ষা ২০২৪ [Bangladesh Economic Review 2024 Bangla.pdf] কম্পিউটার , ট্যাব ও স্মার্ট ফোন ভার্সন সহ সম্পূর্ণ বাংলা ই-বুক বা pdf বই " সুচিপত্র ...বুকমার্ক মেনু 🔖 ও হাইপার লিংক মেনু 📝👆 যুক্ত ..
আমাদের সবার জন্য খুব খুব গুরুত্বপূর্ণ একটি বই ..বিসিএস, ব্যাংক, ইউনিভার্সিটি ভর্তি ও যে কোন প্রতিযোগিতা মূলক পরীক্ষার জন্য এর খুব ইম্পরট্যান্ট একটি বিষয় ...তাছাড়া বাংলাদেশের সাম্প্রতিক যে কোন ডাটা বা তথ্য এই বইতে পাবেন ...
তাই একজন নাগরিক হিসাবে এই তথ্য গুলো আপনার জানা প্রয়োজন ...।
বিসিএস ও ব্যাংক এর লিখিত পরীক্ষা ...+এছাড়া মাধ্যমিক ও উচ্চমাধ্যমিকের স্টুডেন্টদের জন্য অনেক কাজে আসবে ...
Assessment and Planning in Educational technology.pptx
In an education system, it is understood that assessment is only for the students, but on the other hand, the Assessment of teachers is also an important aspect of the education system that ensures teachers are providing high-quality instruction to students. The assessment process can be used to provide feedback and support for professional development, to inform decisions about teacher retention or promotion, or to evaluate teacher effectiveness for accountability purposes.
Introduction to AI for Nonprofits with Tapp Network
Dive into the world of AI! Experts Jon Hill and Tareq Monaur will guide you through AI's role in enhancing nonprofit websites and basic marketing strategies, making it easy to understand and apply.
The History of Stoke Newington Street Names
Presented at the Stoke Newington Literary Festival on 9th June 2024
www.StokeNewingtonHistory.com
Digital Artifact 1 - 10VCD Environments Unit
Digital Artifact 1 - 10VCD Environments Unit - NGV Pavilion Concept Design
Your Skill Boost Masterclass: Strategies for Effective Upskilling
Your Skill Boost Masterclass: Strategies for Effective UpskillingExcellence Foundation for South Sudan
Strategies for Effective Upskilling is a presentation by Chinwendu Peace in a Your Skill Boost Masterclass organisation by the Excellence Foundation for South Sudan on 08th and 09th June 2024 from 1 PM to 3 PM on each day.Exploiting Artificial Intelligence for Empowering Researchers and Faculty, In...
Exploiting Artificial Intelligence for Empowering Researchers and Faculty, In...Dr. Vinod Kumar Kanvaria
Exploiting Artificial Intelligence for Empowering Researchers and Faculty,
International FDP on Fundamentals of Research in Social Sciences
at Integral University, Lucknow, 06.06.2024
By Dr. Vinod Kumar KanvariaA Survey of Techniques for Maximizing LLM Performance.pptx
A Survey of Techniques for Maximizing LLM Performance
BÀI TẬP BỔ TRỢ TIẾNG ANH 8 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2023-2024 (CÓ FI...
BÀI TẬP BỔ TRỢ TIẾNG ANH 8 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2023-2024 (CÓ FI...Nguyen Thanh Tu Collection
https://app.box.com/s/y977uz6bpd3af4qsebv7r9b7s21935vdPollock and Snow "DEIA in the Scholarly Landscape, Session One: Setting Expec...
Pollock and Snow "DEIA in the Scholarly Landscape, Session One: Setting Expec...National Information Standards Organization (NISO)
This presentation was provided by Steph Pollock of The American Psychological Association’s Journals Program, and Damita Snow, of The American Society of Civil Engineers (ASCE), for the initial session of NISO's 2024 Training Series "DEIA in the Scholarly Landscape." Session One: 'Setting Expectations: a DEIA Primer,' was held June 6, 2024.The simplified electron and muon model, Oscillating Spacetime: The Foundation...
Discover the Simplified Electron and Muon Model: A New Wave-Based Approach to Understanding Particles delves into a groundbreaking theory that presents electrons and muons as rotating soliton waves within oscillating spacetime. Geared towards students, researchers, and science buffs, this book breaks down complex ideas into simple explanations. It covers topics such as electron waves, temporal dynamics, and the implications of this model on particle physics. With clear illustrations and easy-to-follow explanations, readers will gain a new outlook on the universe's fundamental nature.
Recently uploaded (20)
How to Manage Your Lost Opportunities in Odoo 17 CRM
How to Manage Your Lost Opportunities in Odoo 17 CRM
বাংলাদেশ অর্থনৈতিক সমীক্ষা (Economic Review) ২০২৪ UJS App.pdf
বাংলাদেশ অর্থনৈতিক সমীক্ষা (Economic Review) ২০২৪ UJS App.pdf
Assessment and Planning in Educational technology.pptx
Assessment and Planning in Educational technology.pptx
Introduction to AI for Nonprofits with Tapp Network
Introduction to AI for Nonprofits with Tapp Network
Liberal Approach to the Study of Indian Politics.pdf
Liberal Approach to the Study of Indian Politics.pdf
Your Skill Boost Masterclass: Strategies for Effective Upskilling
Your Skill Boost Masterclass: Strategies for Effective Upskilling
Exploiting Artificial Intelligence for Empowering Researchers and Faculty, In...
Exploiting Artificial Intelligence for Empowering Researchers and Faculty, In...
A Survey of Techniques for Maximizing LLM Performance.pptx
A Survey of Techniques for Maximizing LLM Performance.pptx
BÀI TẬP BỔ TRỢ TIẾNG ANH 8 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2023-2024 (CÓ FI...
BÀI TẬP BỔ TRỢ TIẾNG ANH 8 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2023-2024 (CÓ FI...
Pollock and Snow "DEIA in the Scholarly Landscape, Session One: Setting Expec...
Pollock and Snow "DEIA in the Scholarly Landscape, Session One: Setting Expec...
The simplified electron and muon model, Oscillating Spacetime: The Foundation...
The simplified electron and muon model, Oscillating Spacetime: The Foundation...
Session 5
- 2. In this session, you should be able to: 1 Identify different roles and functions of individuals in a meeting. 2 Identify the structure of a meeting. 3 Practice language for opening & chairing a meeting. 4 Discuss issues presented in a meeting. 5 Write the minutes of a meeting.
- 4. Activity 1 Watch a video of a meeting. Discuss the structure of the meeting: • What was discussed in the opening. • The first point of agenda. • What was said in the summary? • What was the discussion? • How was the closing done? • Who played important roles?
- 5. What is a meeting? The gathering together of a group of people for a controlled discussion with a specific purpose.
- 6. Some facts about meetings
- 7. Structure of a meeting Opening Move to the first point on the agenda Hand over to another person ParaphraseSummarise Move to the next point Control decision- making Indicate follow- up task Close the meeting
- 8. Function & Roles 1. Chairperson / chairman • open & close the meeting • maintain order • keep members on track • meeting begins & ends on time • ensure all members have a chance to participate
- 9. Function & Roles 2. Secretary • assist chairperson • inform & remind members of meeting • make notes during meeting • write & circulate minutes of meeting 3. Participants / members • arrive on time • prepare beforehand • carry out duties • exercise their votes
- 10. Meeting mishaps Difficult individuals • the latecomer • the talker • the meeting hijacker • the agenda-less Issues that take time to resolve Sensitive issues Can you think of other time-wasters and problems in a meeting?
- 11. Activity 2 1. Practice language for opening a meeting – welcoming, objectives, agenda, moving the first item. 2. Practice language for chairing a meeting – ask for opinions, checking understanding, summarising, checking agreement, avoiding side-tracks, moving on.
- 13. Notices, agendas & minutes of a meeting 1. Why is it required? 2. What function does each have? 3. When are they used in each meeting? 4. Who writes them? 5. Where is it stored?
- 14. Notices Announces an upcoming meeting. Contains details of the date, day, time, venue of meeting. May be a memo. Issued by the proper authority – usually secretary. Sent out earlier – at least one week. Sent to all individuals entitled to receive it. Uses future tense “will be” or “is to be” with verb “held”.
- 15. Agenda A list of topics for discussion in a meeting. Helps participants prepare for meeting. Keeps participants on track when meeting starts. Structures a meeting to avoid wasting time. Provides opportunities for discussion.
- 16. Minutes Formal documentation. Records what happened during a meeting. Written by the secretary. Circulated to members before the next meeting & have to be approved by the members. To remind members what happened at the last meeting. To inform those absent. Objective and adequate record in case of any legal significance.
- 17. Activity 3 1. Write a notice for a meeting & include an agenda for it. Discuss who should you invite for the meeting. 2. Assign roles to each participants. 3. In groups of 4-5 people, conduct a mock meeting. Preparation time – 15 minutes Mock meeting presentation time – 5 mins.
- 18. Homework Prepare the minutes for the meeting you have conducted. This can be done as homework and submitted next session.
- 19. Check your understanding 1 Name the different roles and functions of individuals in a meeting. 2 What is the structure of a meeting? 3 What do you say to open a meeting? 4 What should be included in a notice of a meeting? 5 When should you write the minutes of a meeting?
- 20. Reminder Mid term examination in next session (2/11/2017) Covering all topics session 1-4 Duration: 1 hour