Provides an intro to various Microsoft Office 365 products and 10 steps to improve business productivity by leveraging these products.

1. TRANSFORM YOUR BUSINESS
PRODUCTIVITY WITH MICROSOFT
OFFICE 365
Lunch & Learn
May 21, 2015

2. DIANA PHILLIPS
Email: Diana.Phillips@ITG-Mail.com
Twitter: @UtahITPro
LinkedIn: http://www.linkedin.com/in/utahitpro
ITG
http://www.ITGSharePoint.com

3. WHAT IS OFFICE 365?

4. MICROSOFT OFFICE 365 APPS

5. 10 STEPS:
TRANSFORM YOUR BUSINESS PRODUCTIVITY

6. ORGANIZE YOUR CONTENT
 SharePoint Sites
− Web Site – Many templates out of the box
− Content in Lists and Libraries
− Collaboration
− Document Center
− Record Center
 OneDrive for Business
 Office 365 Groups


7. UNDERSTANDING SHAREPOINT
Learn about SharePoint: http://products.office.com/en-us/SharePoint/

8. WORK TOGETHER WHEN APART
 Skype for Business
− Instant messaging
− Online conferencing - Share screens,
applications, and content
− Skype connectivity
 Co-Author Office content
− In real time is available in Office 365 web apps
(Word, Excel, etc.)
− Indication of other’s changes in desktop apps


9. A LOOK AT SKYPE FOR BUSINESS
Learn about Skype for Business: http://www.skype.com/en/business/skype-for-business/

10. COLLABORATE WITH YOUR TEAM
 Yammer
− Enterprise social network
− Conversations
− Surveys
 SharePoint team sites
− Built-in site type
− Manage documents, tasks, events, and more


11. A LOOK AT YAMMER
Learn about Yammer: http://www.Yammer.com

12. SHARE KNOWLEDGE & EXPERTISE
 Create videos using PowerPoint + Office Mix
− Lunch & Learns, Show & Tell, How To’s
− Add quizzes and video
− See http://mix.office.com for video introduction
 Use OneNote
− Collect, organize and share information on
OneDrive for Business or SharePoint
− Identify standard naming and structure


13. IMPROVE CONTENT AWARENESS
 SharePoint Search
 Office Graph
− People to content mapping
− Machine learning
 Delve
− Content discovery
− Groups content based on activities


14. A LOOK AT DELVE
Learn about Delve: http://products.office.com/en-us/business/explore-office-delve

15. FOCUS ON WHAT’S IMPORTANT
 Outlook
− Utilize the Clutter feature
− Add rules to manage email
− Use categories to color code calendar events,
tasks, and email
− Flag for follow-up with reminders
 SharePoint
− Add alert notifications


16. UNDERSTAND YOUR DATA
 SharePoint Web Parts
 Excel Services
 PerformancePoint Dashboards
 Business Intelligence
− Power BI
− Power Pivot
− Power View
− Power Map


17. A LOOK AT POWER BI
Learn about Business Intelligence Tools: http://go.microsoft.com/fwlink/?LinkId=394694

18. LEVERAGE NEW FEATURES
 Office 365 continuous updates
− No need to coordinate complex upgrades
 NextGen Portals
− Video Portal
• Define channels
• Promote featured videos
− People Profile
− Knowledge Management Portal (Coming Soon)
− Boards and Microsites (Coming Soon)


19. A LOOK AT VIDEO PORTALS

20. CONVEY YOUR VISION
 Sway
− Interactive web presentation
− Combine various types of documentation and
multimedia for comprehensive understanding
Tell your story…
− Share your vision or business plans
− Showcase a project
− Remember an event


21. A LOOK AT SWAY
Learn about Sway: http://www.Sway.com

22. DEFINE GOVERNANCE
 Help users understand the best tool for the job
 Roles & Responsibilities
 Identify
− Standards - Naming conventions
− Best practices - Identify what to save where
− Policies & processes


23. QUESTIONS?

24. ST GEORGE MICROSOFT
CLOUD COMMUNITY
Meetings to be held 3rd Friday of each month
Next Meeting: June 19th
See http://www.ITGSharePoint.com/events for information

25. PRIZE GIVEAWAYS