Beyond Numbers A Holistic Approach to Forensic Accounting
sap-fi-budget-balance-reports for sap fm.ppt
1. Objectives
Understand the FI SAP coding
Display fund center information
Check whether budgets have been updated and the
available balance has been affected
ZFD1
Check current budget and available budget on the
budget report
ZFB1
Check original / revised budget at the department level
ZFBC
Check the available cash for your Foundation fund.
ZFTB
2. Table of Contents
Task Page
SAP Coding 5
Funds center hierarchy - FMSE 7
ZFD1 18
ZFB1 25
ZFBC 30
Search for foundation fund number - FM5S 41
ZFTB 46
Performance Support 50
3. SAP Coding
Fund Center / Cost Center
Grant
Sponsored class
GL Account, Commitment
Item
Material Group (ME51N)
235110055
4000198
5500001 Supplies
550005 Office-Supplies
50005615 Supplies-Office
Term Example
4. FM (Funds Management)
Module
Stores budgeting and fund accounting
information
Budget - Expenditures - Encumbrances = Available Balance
Provide the lowest possible level to create a
balance sheet in the system
Workflow will manage processes that were
previously taken care of using the paper
budget transfer form
5. FMSE
Display hierarchy variant of Fund Centers
Drilldown to Person Responsible
Set-up according to the NKU Organization
Chart
Controls workflow and helps with
security
Provides a list of fund cost centers by
division/department/area
6. Enter Hierarchy Variant of 000 and FM Area of NK01. Click
Display.
Display
button
FMSE continued
7. Expand the folders to display
Superior Fund Centers and
Department Fund Centers.
Double click a Fund Center
number to drilldown.
FMSE continued
9. The Superior funds center is
displayed on the Hierarchy
tab.
FMSE continued
10. KS13
Display Cost Center information
Cost Center number
Name
Person responsible
Cost Center Category
Revenue account
Expense account
Both
11. KS13 – Initial screen
Click the Match code button for Cost center.
12. 1) Maximum no. of hits is
500
Click Continue
KS13 continued
16. Available Balance Reports
ZFD1
Check whether budgets have been updated and the
available balance has been affected
ZFB1
Check current budget and available budget on the
budget report
ZFBC
Check original / revised budget at the departmente
level
Available budget
ZFTB
Check the available cash for your Foundation fund
17. ZFD1
4 pages of available balance information
Commitment / Actuals line item detail
Requisitions
Purchase Orders
Funds Reservations
Travel Encumbrances
Parked actuals
Not paid by Accounts Payable
Revised, Consumed, and Available budget
18. ZFD1
Enter the Superior Fund Center (example above) or a Department Fund
Center (Or value (s) field) and then click Execute.
19. ZFD1 - Page 1
At any time you can turn the
navigation panel On/Off by
clicking this button.
33. Drilldown and exporting to
Excel
Drilldown capabilities on Amount in any
report
Export to Excel
Select List from the Menu bar
Select Export
Select Local File
Select Spreadsheet
Click Enter
Name the file
Click Generate
42. The report is now displayed in Excel
format. Click the File button to Save
a copy to your computer, to change
Page Setup to Landscape before
printing, and to Print.
Office Integration continued
43. FM5S
Display Fund number
Separate and distinct fiscal/accounting object
containing a self-balancing set of accounts
Used to budget and control costs
Identify source and use of funding
44. FM5S – Initial screen
FM Area is always NK01. Click Enter.
53. Drilldown to Campus
Management documents
Click on the checkbox against the FI Document for
which you want to see the FI-CA documents and then
click the button.