SAP Workflow is a tool used to automate business processes and approval workflows in SAP systems. An SAP Workflow Administrator is responsible for ensuring workflows run smoothly by customizing workflows, analyzing workload, restarting errant workflows, reassigning orphaned workitems, triggering events, and checking email notifications. The document provides transaction codes for key workflow administration tasks and describes downloading an administration folder to favorites for easy access to these codes.

1. SAP Workflow Administration
Arghadip Kar
SAP Workflow Expert

2. What is SAP Workflow
• SAP Workflow is a tool available inside SAP
ECC 6.0 and SAP S/4 Hana environment which
is used to automate Business process and
takes care of all Approval Process of
Transaction Data and Master data.

3. SAP Workflow Administration
• If you are running SAP you will for sure have
SAP Workflow and for it to run smoothly you
will need a person to do the Administration
job.
• Sap Workflow Administrator is expected to
know Business Process behind each workflow
Process and different ways to fix the Workflow
Instance.

4. Transaction code to be used for
Workflow Administration
• SWU3:Automatic Workflow Customization
• SWI5 : Workload Analysis(Check Inbox of User).
• SOST: SAP Gateway for outbound email going from SAP.
• SWUE: Trigger an Event to trigger Workflow.
• SWI2_DIAG: Workflow instance in Error.
• SWPR: Restart Errand Workflow.
• SWI2_ADM2: Workitem in Deleted user Inbox.
• SWI2_ADM1: Workitem not assigned to any Users.
• SWIA: Administrative Forward.

5. Download the Administration folder to
SAP Favorites
• Save this file in your folder for the steps below.
• Rename the file Extension to .file instead of .txt
• Login to SAP-> Click on Favorites-> Upload from
PC-> Select the file and the transaction codes are
saved in your favorites.
• Please follow the Video here

6. Different Types of Workflow
Administration
• Workflows are not working at all
• Please check SWU3 Tcode

7. Different Types of Workflow
Administration
• Please forward all the items from User A to
User B
• Please check SWI5 and SWIA Tcode

8. Different Types of Workflow
Administration
• Restart an errand Workflow.
• Please check SWI2_DIAG and SWPR Tcode

9. Different Types of Workflow
Administration
• Determine Orphaned Workitems which are
assigned to Deleted users .
• Please check SWI2_ADM2 tcode

10. Different Types of Workflow
Administration
• Determine Workitems that are assigned to no
User.
• Please check SWI2_ADM1 Tcode

11. Different Types of Workflow
Administration
• Terminate or Logically Delete a Workflow
Instance.
• Please Check SWIA Tcode

12. Different Types of Workflow
Administration
• Check workflow notification is being set to
Email Client.
• Please check SOST Tcode

13. Different Types of Workflow
Administration
• Trigger event for a Transaction.
• Please check SWUE Tcode

14. Different Types of Workflow
Administration
• What are the different Types of workflow that
is triggered in a time duration.
• Please check SWI2_FREQ Tcode

15. Table for SAP Workflow Data
• SWWWIHEAD
• Please Check SE16 Tcode