This document provides an overview of key transaction codes and organizational structures in SAP, including: 1. Transaction codes used to define company codes, controlling areas, operating concerns, charts of depreciation, charts of accounts, credit control areas, business areas, posting periods, field status variants, fiscal year variants, and currencies. 2. The different types of organizational units in SAP like company codes, controlling areas, operating concerns, clients, and business areas. 3. A brief description of common master data like charts of accounts, fiscal year variants, currencies, and account groups that provide the foundation for accounting in SAP.

1. T-Code Screens (Navigation Path) Definition
EC01 Define Company Code
/N Use “/N” before trx code,will end the current
transaction and start new one
/O Use “/O” before trx code,will opennew trx in
a new SAP GUI window
KEA0 Maintain Operating Concern It definesthe extentof the marketingandsalesinformationthatcan
be reportedincombinationbythiscomponent.
OKKP Maintain Controlling area/ Assign Company
Codes Controlling area
Is highestlevel of organizationwithinthe CostCenter Accounting
functionof CO andis the mainorganizational linkfromthe FI
module tothe CO module.
KEKK AssignControlling Area to Operating Concern The ControllingAreathere isadefinitionof ProfitAnalysis.If your
organizationisusingthe ProfitabilityAnalysisfunctionality(also
referredtoas CO-PA) toevaluate profitabilitybymarketsegment,the
available choiceshereare costing-based,accountbased,orboth.
These are methodsof accountingand definedwhenyousetupthe
OperatingConcern,whichisthe highlevelorganizational unitused
withinCO-PA.
EC01/
OX02
Copy, delete, check company code
(Transaction code)/ Edit Company code data
(Transaction code)
Company codesare the part of withinyourorganization;the financial
transactionsare viewedatthe companycode level.
SCC4 Client Maintenance Clientisthe User(Customer).
Client000 is a masterclient,itcomesbydefault
Client001 is a copy of client000 withTestCompany.
Client066 is calledearlywatchclient,itisa diagnosisservice for
solutionmonitoringof SAP
EC08 Chart of Depreciation Usedin orderto manage variouslegal requirementsforthe
depreciationandvaluationof assets.
We can assign one chart of depreciationtomanycompanycodes
belongstosame countryand same functional currency.
OB13 Chart of Accounts Chart of Account isa listof G/L accounts usedbyan organizationto
bookthe businesstransactionsanddayto dayactivities.
COA Types:
1. OPERATINGCHART OFACCOUNTS: GL accounts createdunder
operatingchartof accounts are usedto bookday to day
transactionsof business.
2. GROUP CHART OF ACCOUNTS:GL accountsundergroupchart of
accounts are meantfor reportingatentire corporate group
purpose.Inotherwordswe can say reportingof all company
codesdata.
3. COUNTRY CHART OF ACCOUNTS:GL accounts createdunder
countrychart of accounts are as perthe country legal
requirementtoprovide reportingatperlegal requirementof
country.
OB45 Credit Control Area Creditcontrol areausedto check creditlimitforcustomers.We can
assignone creditcontrol areasto one or more companycodes.

2. OX03 Business Area Businessareasare usedto distinguishbusinesstransactionsof an
organizationatunit/branchlevel.Forexample:A construction
companyhas one companycode but it hasvariousprojectssoeach
projectwill be definedasbusinessarea.
Businessareanotassignedtoany companycode
OBBO/
OBBP/
OB52
Posting Periods: Define Variants/Assign
Company code to Posting Periods Variants/
Posting Periods: Specify time intervals
Is usedto openandclose accountingperiodsforeachaccount type or
for all account types.
OBC4/
OBC5
Define FieldStatusVariants/AssignCompany
Code to Field Status Variants
Is usedto groupseveral fieldsintoone fieldstatusgroup.Inthe field
statusgroup a fieldcanbe definedasSuppress/Required/Optional.
OB29/
OB37
MaintainFiscal Year Variant/AssignCompany
Code to a Fiscal Year Variant
Fiscal year divided into posting periodsand special posting periods of
a fiscal year. Each posting period is an accounting period/month. In
the fiscal yearvariant,there are 12 periodsand4 special periodstobe
maintained. No postings are possible without assignment of a fiscal
year variant to a company code. A fiscal year can be year dependent
or year independent. Year independent means the same as calendar
year. Year dependent means the accounting year is not same as a
calendaryear.Forexample,IndiaaccountingyearstartsfromApril and
ends in March.
Can apply the below if the Fiscal year was dependent:
ShortenedSAPFiscal YearIf the numberof periodsina fiscal year
islessthan numberof periodsinthe calendaryearthenitiscalled
a shortenedfiscal year.Fiscal yearvariantmustbe definedasa year
dependent.
Period texts are necessary to maintain texts against a period with a
respective language.
OAYP Assignment of Shortened Fiscal Year to
Depreciation Areas
A shortenedfiscal yearis tobe assignedtodepreciationareasinthe
transaction./In assetaccounting,the program ZRUMPFis to be
executedtoactivate the shortenedfiscal year
OY03 Define Currencies Create a new currencyin SAPISO(CurrencyCode example USD).
In the new G/L SAPaccounting,a companycode can have 3
currencies.The firstone isthe local currency(companycode or
functional currency).The secondandthe thirdcurrenciesare
maintainedasperthe reportingrequirements.Forexample,a
companycode currency isINR,whereasthe secondcurrencyisUSD
and the third currencyis EUR, so if a documentispostedinthe local
currency(INR),the systeminbackgroundupdatesvaluesinUSDand
EUR throughthe exchange rate maintainedinthistransaction.
It isnot mandatoryto maintainthe additional twolocal currenciesin
the new G/L. Theycan be maintainedif there isa requirement.Itis

3. necessarytoconfigure the same currencies inAssetaccountingas
well.
Typesof CurrenciesinSAP:
Companycode currency: The currencyinwhicha companycode is
configured.
Group currency:The currencyisassignedatthe clientlevel.
Hard currency: The currencywhichis assignedatthe countrylevel.
Index basedcurrency: Thiscurrencyisassignedtocountriesincase of
highinflationinthese countries.
Global companycurrency: The currencyisassignedtoa company or
an internal tradingpartner.
OY04 Decimal places for The Currency Setdecimal placesfora currency.Decimal placesconfiguration
cannot be changedaftertransactionpostedbecause itwill leadto
data inconsistency.
OBBS Translation Ratios for Currency Conversion Thisstepis requiredtomaintaincurrencyconversion ratiostoallow
foreigncurrencytransactions.
OB08 Enter Exchange Rates Thisstepis necessarytomaintainexchange ratesforcurrencies
againstan exchange rate type.Thisactivityneedstobe performedat
the clientlevel onadailybasis.
OB07 Define Exchange Rates Types
OB59 Define Valuation Method
Define Valuation Area
OBA1 Prepare Automatic Postings for Foreign
Currency Valuation
OB53 Maintain a retained earnings account MaintainRetainedEarningsaccountisconsideredasa prerequisite
for COA setup.
For ProfitandLoss G/L accounts itis obligatorytomaintainaretained
earningsaccountand at the time of year-endactivitiesitwill show
the company’sfinancial results.All the P&Laccountsbalancesare
movedtoretainedearningsaccountwhile performingcarryforward
balances.
OBD4 Define Account Groups The listof G/L accounts is separatedintodifferentaccountgroupsas
pertheirnature.For example,expenses/assets.Atthe levelof
account groupwe define numberrangesandmaintainfieldstatuses
(like whichfieldshouldbe suppressed/required/optional in
transactions) forG/L accounts.If necessary, we canlimitthe number
of requiredfieldstominimize inputeffortsof SAPbusinessusers.

4. OB13 Define Chart of Accounts
Typesof SAP Chartof Accounts:
We have three typesof chart of accounts inSAPas explained below:
Operational Chartof Accounts:Day to daybusinessoperationsare
bookedinG/L accounts whichcreatedat the operational chartof
accounts.These G/L accounts will be assigned
infinance andcontrollinglevel.Assignmentof the operational chart
of accountsto a companycode ismandatory.
CountrySpecificChartof Accounts: G/L accountsin countryspecific
charts of accountsare createdto fulfilllegal requirementsof a
particularcountry.It allowsprovidingreportsand/orstatementsat
the country level.Assignmentof acountry specificchartof accounts
to a companycode isoptional.
Group Chart of Accounts:G/L accountscreatedundera group chart
of accountsare usedbythe entire corporate group.Thischart of
accounts allowsprovidinginformationorreportsat the corporate
level orall the companycodesof an organization.These G/Laccounts
are usedforconsolidationpurposesandassignmentof agroup chart
of accountsto a companycode isoptional.
OB62 Assign Company Code to COA To create G/L account masterdata at the companycode level itis
vital to assignanoperatingchart of accounts to a companycode.One
chart of accountscan be assignedto multiple companycodes.
FS00 G/L account master data creation centrally
FSP0 G/L account master data creation at the chart
of accounts level
FSS0 G/L account master data creation at the
company code level
OBA1 Prepare Automatic Posting for Foreign
currency valuation