The document provides an annual planning report for SAEINDIA-ITER for the 2015-2016 academic year. It summarizes the club's activities from the previous year and outlines the action plan and team structure for the upcoming year. Key points include dividing responsibilities among 4 teams, selecting team leaders, preparing for the Virtual BAJA and Formula Student India competitions, and providing workshops on automobiles. The goal is to enhance student knowledge of automotive engineering through various educational and competitive events.

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SAEINDIA—ITER
ANNUAL PLANNING
REPORT
2015-16
Presented by:
Sulagna Rakshit
STUDENT VICE-CHAIRPERSON

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Introduction:
Since its establishment in the year 2009, Society of Automotive Engineers INDIA
(SAEINDIA)-ITER collegiate club has greatly helped the students of ITER to
enhance their knowledge in the field of automotives through various events,
seminars and workshops.
We are very much thankful to our faculty advisors-
1. Mr. Manoj Kumar Sarangi, Asst. Professor, Mechanical Engg. Department.
2. Dr. Saroj Kumar Sarangi, Assoc. Professor, Mechanical Engg. Department
whose help and support made SAE what it is today.
The club successfully continues with the following members as its office bearers:
THE FOLLOWING STUDENTS HAVE BEEN SELECTED AS THE CORE
TEAM MEMBERS OF SAE ITER CLUB FOR THE YEAR 2015-2016.
SL
NO.
NAME POSITION YEAR REGISTRATION
NO.
CONTACT
NO.
1. NITIKESH SAHU STUDENT
CHAIRPERSON
4th 1241018384 8018827575
2. SULAGNA
RAKSHIT
STUDENT VICE-
CHAIRPERSON
4th 1241018053 9438848793
3. SUCHI SINGH SECRETARY AND
TREASURER
4th 1241018063 8763196924
4. AKLANT DAS PROGRAMMECHAIR 4th 1241018397 9439101520
5. NIHARDAS PUBLICITY 3rd 1341018173 8895286136
6. VIBEK MISHRA MEMBERSHIP CHAIR 4th 1241018 9437134084
7. SANJEEV RECEPTIONCHAIR 3rd 1341018167 8298087326

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8. DIKSHA SINHA PUBLICITY 2nd 1441012079 7077102079
In the academic session 2015-16, SAEINDIA-ITER had a record breaking
membership registration of 168.The membership of the old members was
renewed in the month of March 2014 which is valid till 31st
March 2015. Now, the
club successfully continues with a total strength of 221 members from various
branches of ITER.
During the academic session 2013-14, SAE INDIA-ITER carved a niche for itself
with events of high quality a detailed report of which is presented below.
SEMINAR
To create a publicity and awareness among students to join SAE, the club decided
to reach out to students with the help of a seminar.
The seminar was the 1st
event of SAEINDIA—ITER in the 2013-14 session. It was
addressed and attended by Prof. (Dr.) R K Hota, the additional dean of ITER and
the faculty advisors.
The program was held in the BANSURI GURU Auditorium which was carried
forward by Vineet Dash. The seminar was a huge success for us.
ACTION PLAN OF SAEINDIA-ITER FOR THE ACADEMIC SESSION
2015-16:
In order to run the group effectively and systematically, the faculty advisor,
chairperson and Vice-chairperson of SAE-ITER decided to divide the group into 4
teams. These teams are as follows:
1. Event Management and Internal Affairs Team
2. Membership Team
3. Publicity, Newsletter and Website Management Team
4. External Affairs Team

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These teams would report every week on their progress on particular days as per
the schedule given to them, it is the duty of the secretary and the Vice-
Chairperson to collect it from them and produce it in front of the faculty advisor
on every Friday of each week.
FUNCTIONS OF EACH TEAM:
Event Management and Internal Affairs Team:
This team would look after the organization of events and supervise the classes of
the club in ITER. The team is scheduled to report the attendance of students,
curriculum of studies in classes and event planning and execution.
Membership Team:
This team is responsible for maintaining the records of the members, their test
records and to setup members’ working guidelines. Any problem among the
members has to be reported by this team.
Publicity Team:
There is a huge aspect of publicity required for the club to prosper in the college
and to be recognized in the eastern region. This team’s work is to do all kinds of
publicity works such as publishing notices, posters etc. This team has to be in
contact with all other teams, so that there is sync in the system.
The other aspect of this team is to maintain the college SAE website, whose work
is in progress. Once the website is launched, it would be the sole responsibility of
this team to take care of it.
The social networking pages of SAE-ITER such as the one in Facebook is to be
controlled by this team and share it on other public forums.
External Affairs Team:
The purpose of this team is to maintain relationship with other colleges and
companies, and to get offers of organizing events. This team is also responsible
for the sponsorship for events such as BAJA for this year and other such events.

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SELECTION OF TEAM LEADERS:
Selection of team leaders for each team was made on the basis of the team
member’s experience, ideas, ability to handle a task and take the right decisions
for the team’s well-being.
For the Event Management and Internal Affairs Team:
Nitikesh Sahu(Chairperson, SAE-ITER) and Sulagna Rakshit(Vice-Chairperson, SAE-
ITER) were decided to be the team leaders of this team since they have a better
experience of organizing events and managing classes for the fresh members of
SAE-ITER.
For the Membership Team:
Suchi Singh (Student Treasurer, SAE-ITER) was decided to be the team leader of
this team since he has a better experience of maintaining the records and
databases of the members of SAE-ITER.
For the Publicity and Website Management Team:
The team leader of this team needed to be very creative, innovative and idealistic.
Such kind of a person was difficult to be found out from a list of so many
members. So, the Chairperson and the Vice-Chairperson decided to conduct a test
to select the team leader for this team.
The test was a case study in which the members of SAE-ITER where given a
situation and they were to find out a suitable solution to tackle the situation.
For the External Affairs Team:
Aklant Das was selected as the team leader of this team since he has a better
experience of dealing with other colleges, companies and maintaining good
relationships with them.
The BAJA-2016:
Along with the management of club activities inside the college, SAEINDIA-ITER
also preparing for the Virtual BAJA-2016; a national event organized by SAEINDIA
where teams from different collegiate clubs participating in the event have to
design an All-Terrain Vehicle as per the rulebook of BAJA SAE and give a

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presentation to the officials of Virtual BAJA-2016.The teams qualifying the Virtual
BAJA-2016 will get a chance to participate in the BAJASAE-2016 where team
members build their own All-Terrain Vehicles and put them to race.
Our club formed a team of 25 members, named “POSIEDON” whose members
worked day and night keeping in mind a motive to qualify the Virtual BAJA event.
On 5th
July 2015, 5 members from team POSIEDON, being ready with their
presentation, set off for Chandigarh where they had to attend the Virtual BAJA-
2015 event on 9th
and 11th
July 2015.They had a very good presentation and
returned to Bhubaneswar on 15th
July.
Aeolus Racing (Student Formula Team)-2016:
The First OfficialFormula Student Team Of InstituteOf Technical Education And
Research (ITER) working collectively with Society Of Automotive Engineers (SAE) ,
ITER. Itis a team of 25 Automobile Enthusiasts working on the Student Level
Formula Car for the National Events.
Aeolus will be designing a Student level Formula Car and we are looking forward
to take partin the following events:-
1. SAE SUPRA
2. FORMULA STUDENT INDIA
SAE SUPRA: - SUPRA is conducted by Society of Automotive Engineers (SAE),
INDIA. Itis national event held every year conducted by MARUTI SUZIKI where
teams fromvarious colleges partwith their Formula vehicle. The registration is
held in the month of September. Virtual are held in January whereall the teams
have to showcasetheir respective cars design and analysis i.e. they have show the
Cost report, Designing, Efficiency etc. On the basis of scores, each team is
selected. And the selected team goes to Main round wherethey bring their Cars
for the race.
FORMULA STUDENT INDIA: - The Competition Is an Internationallevel
competition held every year conducted by JK TYRES. Where all judges will be from

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foreign countries and various international teams will be participating in this
event. Registration For the event is on February and March followed by various
selection procedures. The Team that qualifies the RULE QUIZ TEST as a virtual and
if qualified will be selected for further Preliminary event and main event.
AUTOQUIZ
SAEINDIA—ITER organised auto quiz for its members. The prelims were held over
a period of 7 days. This was attended by over 100 members. After evaluating the
papers top 12 students were selected and were formed into 6 pairs.
The finals were held in the conference hall. There were audience prizes also.
TECHFEST
(CATAPULT AND AUTO PASSION)
The whole team of SAEINDIA—ITER was waiting for CHAKRAVYUH-2K15, the tech
fest of ITER, a place where talents are unleashed.
The team of SAEINDIA—ITER organised 2 events - The Catapult (TREBUCHET) and
AUTO PASSION (The Auto Quiz) events.
In the catapult event, the participants had to make their own catapult and fire an
object at a given target. The winners will be given prizes respective to their
position.

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WORKSHOP BY Auto Next
A workshop on automobiles was organised by SAEINDIA-ITER on 17th
January,
2015 in which a representative of the Auto Next (TATA Motors organisation that
conducts workshops and seminars in different institutions) organisation was
called to explain the students of our college the basics of automobile.
The workshop began at 10 am and lasted till 5pm.This whole schedule included
interactive sessions, slide presentations, doubt clearing sessions and many more.
We also provided live demonstration of a car engine, a transmission, steering and
brake systems for our college students so that they may have an all-round
knowledge on how they work.
WORKSHOP BY Auto Stroke
A workshop on automobiles was organised by SAEINDIA-ITERon 27th
March, 2015
in which a representative of the Auto Next (TATA Motors organisation that
conducts workshops and seminars in different institutions) organisation was
called to explain the students of our college the basics of automobile.
The workshop began at 10 am and lasted till 5pm.This whole schedule included
interactive sessions, slide presentations, doubt clearing sessions and many more.
We also provided live demonstration of a car engine, a transmission, steering and
brake systems for our college students so that they may have an all-round
knowledge on how they work.