The document provides recommendations for conducting a management review of XYZ Manufacturing's hazard reporting process. It recommends that the review occur regularly based on factors like control reliability and consequence severity. The scope should include assessing compliance with legislation and standards. Information to collect includes internal reports and records, as well as external sources. The review should involve managers, supervisors, HSRs, workers and consultants, and be conducted through meetings, interviews and analyses to identify improvement opportunities.

1. Report to the management:
XYZ Manufacturing
To : Executive management team
RE: Management review of hazard reporting process
Introduction:
 Reason for implementing of hazard reporting process:
 legal – Managers and key personnel to be aware of their needs and
responsibilities both under WHS legislation and organizational policy and
procedure. An underlying culture amongst managers of resisting WHS initiatives.
 Organizational – As a part of the management of XYZ manufacturing , the
management system audits against the requirements of AS?NZS 4801 by
external auditor, should report be received and been considered by the
management .The auditor has to identify number of non-compliances with the
key areas for improving being:
 Planning
 Training competency
 Communication and WHS consultation
 Accident and hazard reporting, and
 Priority risk management
 Current status of implementation of hazard reporting process:
The current implementation of hazards reporting process is to maintain and
implementing the continues improvement process about policy and procedures,
management policies, and standard operating procedures, and work instructions of safe
work.
What is management review?
 Role in continues improvement cycle:
The role in continues improvement cycle is to follow the system of the Australian
New Zealand standard Occupational health and safety management system with
specification and guidance for use and the AS/NZS 4801:2001 that introduces the
continues improvement cycle for OHS .
 Role of audit in management review:
The role of audit management review is to schedule the importance of the activity
concerned and the result of the previous audits. The procedure should covers the scope,

2. frequency, methodologies, and competencies as well as the responsibilities and the
requirements for conducting audits and reporting results.
 Who has responsibilities:
The people involve that has responsibilities are the following:
 Managers
 Supervisors
 Health and safety representatives
 Health and safety committee
 Workers
 Contractors and
 The community
Rationale management review
 Legal:
The organization shall establish, implement and maintain procedures to identify and
have access to all legal and other requirements that are applicable to OHS issues and
related activities products or services, including relevant relationship with the
contractors and suppliers. They should keep all information’s up-to-date and
communicate with relevant information and legal and othere requirements to all
employees.
 Organizational:
The management review shall determines the intervals of OHSMS , ensuring the
continue suitability, adequacy, and effectiveness . the review process must ensure that
necessary information is collected to allow the management to carry out the evaluation
and review the documents. Management should continue relevance of changes that
appropriate policy, objectives and responsibilities and other elements of OHSMS in the
audit result and changing circumstances and commitment to continue improvement.
Recommendation for conduct of management review of hazard reporting
process:
 When it should occur (timing and frequency)
- the timeframe for things go wrong
- the reliability of controls ( ie: the level of hierarchy of control)
- the severity of the consequences should there be a failure in the control
- the sensitivity and reliability of the review strategies and
- the most effective resources.

3.  Scope:
The standard provides the development and implementation of safety management
system (OHSMS) and principles and integration with other management system. The
guidelines that are applicable to the organization regardless the size, type and level
of maturity that is interested in developing and implementing or improving OHSMS.
The effective implementation of OHS management system to ensure that the
organization complies relevant OHS legislation, standard, and code of practice. The
way they assure the compliance of any part of standard and legal requirements and
other obligation that are placed in the organization statutory body , and the
implementation of the actual intended standard that is part of the action by the
statutory body.
 People who should evolved:
- Stakeholders in workplace that includes:
 Managers
 Supervisors
 Health and safety representatives
 Health and safety committee
 Workers
 Contractors
 The community
 People who should be consulted:
- risk managers
- health and safety professionals
- injury management adviser
- legal practitioner with experience in WHS
- safety engineers ( such as design,acoustic,mechanical, civil )
- security and emergency response personnel
- health and safety professionals
- workplace trainers and assessors and
- maintenance and tradesperson
- ergonomist, occupational hygienists
- audiologist
 Information and data to be collected:
* External sources of information:
- legislation and codes of practice
- standard and guidance material
- organization providing hazard-specific information
- database and
- WHS specialist adviser

4. * internal information:
- hazard, incident and injury reports
- investigation reports, workplace inspections
- maintenance records
- risk register
- minutes of meetings
- job safety analysis (JSA) and risk assessment
- work procedures (SOP) including operating procedure and safe work method
statement.
- reports and audits
- sick leave and personal records
- organizational data such as: insurance records, enforcement notices, workers
compensation data.
- Safety data sheet for hazardous substances and chemical register and
- manufacturers manuals and specification.
 How it should be conducted: It should be conducted through:
- through tool box meetings
- induction and training
- newsletters
- memos and reports
- conducting interviews
- training analysis (TNA)
- job safety analysis (JSA)
- Phone
- e-mails
- letters
 How the results should be used and communicated:
- through tool box meetings
- assessing risk
- evaluating risk
- controlling risk
- preparing risk register
- preparing audits and report
- incidents reports and investigations