This document outlines the key stages and elements of developing an occupational health and safety (OHS) management system, including establishing policies and procedures, identifying information sources and requirements, consulting stakeholders, and regularly evaluating and reviewing the system. It discusses establishing an OHS policy and commitments, AS/NZS standards for an effective OHS management system, developing procedures to implement the policy, legal requirements and guidelines to reference, and methods for identifying hazards, assessing risks, and consulting employees. The overall goal is to implement a continuous improvement approach to OHS management.

1. Commitments & Policy Stage
• Process & System
• Policy & procedure
• Source of information
• Policy & commitments
• Identify requirements &
opportunities
• Consultation & participation
• Evaluate & review

2. Process & systems
• A/S / NZS 4801 : 2001
Standard occupational health and safety and
management system – set out the requirements
for an effective health and safety management
system.
• Introduces the continues improvement cycle for
OHS.
• A/S / NZS 4804: - intended to provide element of
an effective OHSMS management requirements.

3. Policy & Procedures
Policy: - Statement described the organizations intends to do .
 A desired standard
 Management’s commitments
 Resources
 Responsibilities
 Time frames, implementation process
 Review process.
Procedures:-Step-by-step instructions on how policy be
implemented:
 Scope , Definition , Responsibilities
 Any information required, training, education requirement
 Detail of process and system followed
 Monitoring, reporting, auditing & review
 Documentation and record management process.

4. Source of information's
Taking safety Seriously:
 Implementing an OHS management system planning
 OHS performance monitoring should be conducted on regular basis ( annually)
 Result of OHS performance monitoring are reported to CEO or managers
Occupational health and safety regulations 2003:
 The Workplace Injury Management -To appoint and train-return-to-work
coordinator to assist returning injured employees to work quickly and safely as
possible.
 Workers compensation Act 1998- considering possibility incidents resulting injury &
illness.
Work cover NSW guidelines for employees:
 Return-to work programs - treatment of injury, arrangement of medical
canters/GP., rehabilitation back to work, management of workers compensation
claim.

5. Policy & commitments
OHS Policy:- public statement expressing chief
executives officers, CEO commitments to meeting OHS
responsibilities, management commitment to workplace
safety & OHS is an integral consideration’s of all
organization’s operations.
 Should be set clearly
 Must communicate to all employees
 Made readily available to others in workplace (visitors &
contractor)
 Should be routinely revised and brought to attention to
staff
 Every employer should prepare written statement of
organization policy on OHS.

6. Identify requirements & opportunities
 Who to consult: Customers, contractors & supplier, H&S
committee, H&S Reps. Mangers, supervisors, PCBU officers,
Unions, WHS inspectors, WHS regulators, workers ,insurers.
 How to consult : conducting survey, working in groups,
toolbox meetings, workshops, hazards reports, workplace
inspection, risk assessments, incident investigations ,audits &
review process .WHS resolution process.
 Meetings :
• Sending invitation
• Whom should be attending
• Ensuring meeting starts and finish on time
• Ensuring everybody participate in the meeting
• Clarifying action arising from discussion
• Arranging future meetings.

7. Consultation & participation
• Identify the needs for WHS consultation and
participation process – discuss how the structure of
the project is effective or improved with continues
improvement approach.
• Legislative requirements - ( records are kept,
communicate with stakeholder & others ,specific
requirements for consultation & participation,
developed a matrix.)
• Organizational requirements - (policies & procedure)
• Nature of action required- consult with the managers
& key personnel how current arrangement compare
the needs you have identified.

8. Evaluate & review
• Compare them with your recent work on the
need for WHS consultation & participation
arrangement.
• Address any gaps in the review information.
• Define the requirements for further
development in the WHS
consultation & participation
arrangement.