About hospital record keeping

1. record keeping is important as it could
become handy during different
circumstances.

2.  Daily work done register
 Dead stock register.
 Drug register.
 Dispatch register
 Movement register.
 Visitors register.
 Work done record file
 Office record file
 Revenue record file
 A.C roll wherever needed
 Cash book

3. FOR THE MONTH OF ---------------------------
date Yearly no Name age religion district Residential address Disease
M F

4.  The register that is for the items that are
permanent and not consumable.
 First page should have been certified and
attested by medical officer
 Total items of dead stock should be written
on first few pages marked with page number
on which their record is maintained

5.  certified that this register is utilized for
maintaining the record of dead stock items
 Certified that all the items are entered in
this register properly with invoice no, date
and quantity as received from the office.
 Certified that the register contains -----
pages marked from-----to----- and is
maintained from today on ----------

6.  Should be on the first pages of the record
register
S.no Name of the
item
Page no on
which the record
is maintained

7. Received
from with
invoice
no and
date
Quantity
received
Quantity in
balance
Total serviceable Non-
serviceable
Signature of
in charge
Signature of
medical
officer
remarks

8.  What items are available
 How much is available of each item
 How much is used on a regular basis
 When and how much of an item should be reordered

9. Received
form with
invoice no,
Batch no and
date
Quantity
received
Date of
issue
Quantity
issued
Quantity in
balance
Signature of
pharmacist
Signature of
medical officer
remarks

10.  It should be certified on the very first page
 It should be page marked.
 Every dispatch should have a serial no and
dispatch date.
 No gape between two dispatch and there
should be no missing serial no between two
dispatches

11. Yearly
dispatch serial
no.
dated To whom
dispatch is
adressed
Description of
dispatch in
brief

12.  It should be certified
 The register should have page marking
 The movement note should contain
destination date and time and signature of
the person who has written the note.

13.  A separate register should be kept for
inspection/ visitor and whenever somebody
visits make it mandatory he should write his
views on that register.

14.  Work done record file
 Office record file
 Revenue record file
 A.C roll of pts.

15. Received
form with
invoice no,
date ,
quantity and
serial no
Total no of
cards
No of cards
utilized
Utilization
month
Total Revenue
generated in the
month
Cards in
balance
Total revenue
amount of
remaining
cards
Signature
of
incharge

16.  AQUINTANCE ROLL OF PTS FOR THE MONTH
OF
S.no Name of the official designation Total amount Signature of
the payee
Certified that the amount of Rs______ charges of ______ for the month
of _____ received form ADMO office by----- and disbursed among the
payees in my presence
No----
Date-----
sig. of M.O