· Recommend strategies to lead organizational change
· Justify plans for implementing and managing organizational change in organizational/workplace settings
· Create plans for communicating proposed changes to stakeholders
· Recommend risk mitigation plans when managing organizational changes
Create a narrated PowerPoint presentation of 5 or 6 slides with video that presents a comprehensive plan to implement the change you propose.
Your presentation should be 5–6 minutes in length and should include a video with you as presenter.
Your Change Implementation and Management Plan should include the following:
1. An executive summary of the issues that are currently affecting your organization/workplace (This can include the work you completed in your Workplace Environment Assessment previously submitted, if relevant.)
2. A description of the change being proposed
3. Justifications for the change, including why addressing it will have a positive impact on your organization/workplace
4. Details about the type and scope of the proposed change
5. Identification of the stakeholders impacted by the change
6. Identification of a change management team (by title/role)
7. A plan for communicating the change you propose
8. A description of risk mitigation plans you would recommend to address the risks anticipated by the change you propose
Required Resources
Marshall, E., & Broome, M. (2017). Transformational leadership in nursing: From expert clinician to influential leader (2nd ed.). New York, NY: Springer.
· Chapter 8, “Practice Model Design, Implementation, and Evaluation” (pp. 195–246)
Cullen, L., & Adams, S. L. (2012). Planning for implementation of evidence-based practice. Journal of Nursing Administration, 42(4), 222–230. Retrieved from https://medcom.uiowa.edu/annsblog/wp-content/uploads/2012/10/JONA-FINAL-Cullen-2012.pdf
Kotter, J. (2007, January). Leading change: Why transformation efforts fail. Best of HBR. Harvard Business Review, 1–10. Retrieved from https://wdhb.org.nz/contented/clientfiles/whanganui-district-health-board/files/rttc_leading-change-by-j-kotter-harvard-business-review.pdf (Original work published 1995)
Tistad, M., Palmcrantz, S., Wallin, L., Ehrenberg, A., Olsson, C. B., Tomson, G., …Eldh, A. C. (2016). Developing leadership in managers to facilitate the implementation of national guideline recommendations: A process evaluation of feasibility and usefulness. International Journal of Health Policy and Management, 5(8), 477–486. doi:10.15171/ijhpm.2016.35. Retrieved from http://www.ijhpm.com/article_3183_5015382bcf9183a74ef7e79b0a941f65.pdf
ITS 833 – INFORMATION GOVERNANCE
Chapter 3 – Information Governance Principles
Dr. Omar Mohamed
Copyright Omar Mohamed 2019
1
CHAPTER GOALS AND OBJECTIVES
Know the 10 key principles of IG
What are the Generally Accepted Recordkeeping Principles®
What is the difference between disposition and destruction
Who should be involved in the information governance development pro ...
· Recommend strategies to lead organizational change· Justify pl.docx
1. · Recommend strategies to lead organizational change
· Justify plans for implementing and managing organizational
change in organizational/workplace settings
· Create plans for communicating proposed changes to
stakeholders
· Recommend risk mitigation plans when managing
organizational changes
Create a narrated PowerPoint presentation of 5 or 6 slides with
video that presents a comprehensive plan to implement the
change you propose.
Your presentation should be 5–6 minutes in length and should
include a video with you as presenter.
Your Change Implementation and Management Plan should
include the following:
1. An executive summary of the issues that are currently
affecting your organization/workplace (This can include the
work you completed in your Workplace Environment
Assessment previously submitted, if relevant.)
2. A description of the change being proposed
3. Justifications for the change, including why addressing it will
have a positive impact on your organization/workplace
4. Details about the type and scope of the proposed change
5. Identification of the stakeholders impacted by the change
6. Identification of a change management team (by title/role)
7. A plan for communicating the change you propose
8. A description of risk mitigation plans you would recommend
to address the risks anticipated by the change you propose
Required Resources
Marshall, E., & Broome, M. (2017). Transformational
leadership in nursing: From expert clinician to influential leader
(2nd ed.). New York, NY: Springer.
2. · Chapter 8, “Practice Model Design, Implementation, and
Evaluation” (pp. 195–246)
Cullen, L., & Adams, S. L. (2012). Planning for implementation
of evidence-based practice. Journal of Nursing Administration,
42(4), 222–230. Retrieved from
https://medcom.uiowa.edu/annsblog/wp-
content/uploads/2012/10/JONA-FINAL-Cullen-2012.pdf
Kotter, J. (2007, January). Leading change: Why transformation
efforts fail. Best of HBR. Harvard Business Review, 1–10.
Retrieved from
https://wdhb.org.nz/contented/clientfiles/whanganui-district-
health-board/files/rttc_leading-change-by-j-kotter-harvard-
business-review.pdf (Original work published 1995)
Tistad, M., Palmcrantz, S., Wallin, L., Ehrenberg, A., Olsson,
C. B., Tomson, G., …Eldh, A. C. (2016). Developing leadership
in managers to facilitate the implementation of national
guideline recommendations: A process evaluation of feasibility
and usefulness. International Journal of Health Policy and
Management, 5(8), 477–486. doi:10.15171/ijhpm.2016.35.
Retrieved from
http://www.ijhpm.com/article_3183_5015382bcf9183a74ef7e79
b0a941f65.pdf
ITS 833 – INFORMATION GOVERNANCE
Chapter 3 – Information Governance Principles
Dr. Omar Mohamed
3. Copyright Omar Mohamed 2019
1
CHAPTER GOALS AND OBJECTIVES
Know the 10 key principles of IG
What are the Generally Accepted Recordkeeping Principles®
What is the difference between disposition and destruction
Who should be involved in the information governance
development process
Know the 8 GAR principle
Know the 5 GAR Principle Levels
Know which of the four area(s) of improvement each of the 8
GAR principles map to
Copyright Omar Mohamed 2019
2
10 key principles for the IG approach
Executive Sponsorship
Information Policy Development and Communication
Information Integrity
Information Organization and Classification
Information Security
Information Accessibility
Information Control
Information Governance Monitoring and Auditing
Stakeholder Consultation
Continuous Improvement
4. Copyright Omar Mohamed 2019
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3
The Key to Information Governance
Accountability
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Often the root of many problems is that no one is held
accountable
RECORDING KEEPING PRINCIPLES®
Formal Business records account for about 9% of all
information in an organization
Formal record keeping allows the organization to demonstrate
legal compliance, and applicable standards
Generally Accepted Recordkeeping Principles® were developed
in 2009 by ARMA International to foster awareness of good
recordkeeping practices
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5
Generally Accepted Recordkeeping Principles®
Accountability
Transparency
5. Integrity
Protection
Compliance
Availability
Retention
Disposition
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6
GAR Principles Levels
Used to define the characteristics of evolving and maturing
Records Management Programs
1. Standard – whether recordkeeping concerns are being
addressed
2. In Development – developing recognition that recordkeeping
has an impact and benefit from more defined IG program
3. Essential – where defined policies and procedures exist that
address minimum legal and regulatory requirements but more
action is required to improve recordkeeping
4. Proactive – where information governance issues are
integrated into business decisions with organization consistently
meeting its legal and regulatory obligations
5. Transformational – Integrated IG into corporate
infrastructure and business processes to such an extent that
compliance is routine
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6. 7
RM responsibility at the senior level of executive authority
Understanding of regulatory and legal framework
Responsibility for ensuring that processes, procedures and
governance structures and documentation are developed
Development of organization wide audit process for all aspects
of RM
Reinforce compliance and require accountability
GAR PRINCIPLE 1: ACCOUNTABILITY
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Practices that document processes and promote an
understanding of the roles and responsibilities of the
stakeholders
Policies are formalized and integrated into business processes
Must be recognized by senior management
Employees must have access to the policies and procedures of
RM
Employee training
Documentation in the form of policies, procedures, guidelines,
instructions, diagrams, flowcharts, system documentation, user
manuals, etc.
GAR PRINCIPLE 2: TRANSPARENCY
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“Record Integrity”: The records are complete and protected
from being altered
Record generating systems and repositories are required to be
assessed to determine record keeping capabilities.
Here a formalized process is required to be in place for
7. acquiring or developing new systems, required for lifecycle
management of records.
Record integrity is confirmed by ensuring that records are
created by competent authority based upon established
principles
GAR PRINCIPLE 3:INTEGRITY
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This is where organizations ensure that the records are unaltered
through loss, tampering or corruption
Applies to both physical and electronic records
GAR PRINCIPLE 4: PROTECTION
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There should be a process for development and training of the
fundamentals of compliance monitoring
Compliance monitoring involves reviewing and inspecting
different facets or records management
Compliance monitoring is carried out by audits, whether that be
internal audits, external organizations or by records
management and must be performed routinely
GAR PRINCIPLE 5: COMPLIANCE
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Process of evaluating how effectively and efficiently records
and information are stored and retrieved using existing
equipment, networks and software of the organization
Intended to identify current and future requirements and
8. recommendations for new systems where appropriate
GAR PRINCIPLE 6: AVAILABILITY
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This is the function of preserving and maintaining records for
continuing use
A retention schedule is created to identify actions needed to
fulfill requirements for retention and disposal of records and to
identify and establish authority for employees who will be
responsible for retention, destruction and transfer of records
Must identify the scope of the different jurisdictions that
impose control over record in each location where the company
does business
Includes “records appraisal” – process of assessing the value
and risk of records to determine their retention and destruction
requirements-part of records retention schedule
Record retention period – length of time that records should be
retained and actions taken for them to be destroyed or preserved
Document research performed to identify jurisdictional and
legal requirements for record retention
GAR PRINCIPLE 7: RETENTION
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Disposition is the last stage in the life cycle of records
When records are required to be retained permanently or on a
long term basis they should be “archived” for preservation
Should be part of record retention schedule
When destroyed, destruction must be in a controlled and secure
manner in accordance with disposal instructions
Document destruction of record
9. Maintain an audit trail of the destruction of records
Must have someone designated to oversee destruction of records
GAR PRINCIPLE 8: DISPOSITION
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Disposition of records is not the same as destruction of records.
Destruction may be one of the disposal options
Methods of Disposition
Discard-Standard for non-confidential records
Shred – Confidential and sensitive records
Archive – For records retained permanently or for long-term
periods
Imaging – Conversion from a physical record to digital images
prior to destruction of paper records
Purge – This involves the removal of material based upon
specific criteria. Generally applicable to structured database
records and applications
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Generally Accepted Recordkeeping Principles® maturity model
is used to identify a company’s areas in need of improvement.
Principles are mapped to four (4) improvement areas:
Roles and responsibilities
Policies and Procedure
Communication and Training
Systems and automation
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MAPPING OF IMPROVEMENT AREAS FOR GENERALLY
ACCEPTED RECORDKEEPING PRINCIPELS®
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AccountabilityTransparencyIntegrityProtectionComplianceAvail
11. 18
WHO SHOULD DETERMINE THE IG POLICIES?
Steering Committee or Board
Headed by executive sponsor
Include cross-functional groups
Key business units
IT
Finance
Risk
Compliance
Records Management
Legal
Training is essential
Review the Sample Assessment Report and Road Map in Table
3.3, Page 36 and 37 of text book
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The End
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