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Rebecca Grant - DRI/ARA(I) Training: Introduction to EAD - Metadata and Metadata Standards
The document is an introduction to the EAD workshop for metadata standards and sharing, organized by the Digital Repository of Ireland (DRI), which focuses on preserving, linking, and sharing humanities and social sciences data in Ireland. It covers various types of metadata, including technical, preservation, structural, and descriptive metadata, emphasizing the importance of standardized metadata for consistency, searchability, and interoperability. The document also outlines guidelines for creating archival descriptions according to the international standard ISAD(G) and highlights the benefits of using standard metadata practices.
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Rebecca Grant - DRI/ARA(I) Training: Introduction to EAD - Metadata and Metadata Standards
- 1. Rebecca Grant Digital Archivist,Digital Repository of Ireland Introduction to EAD Workshop: Metadata Standards and Metadata Sharing
- 2. Digital Repository ofIreland DRI is a trusted digital repository for Humanities and Social Sciences Data in Ireland DRI is a research project • Preserving, linking and sharing Irish data online • Core grant: HEA PRTLI 5, €5.2M • RIA (lead), NUIM, TCD, DIT, NUIG, NCAD • September 2011 – December 2015 www.repository.dri.ie
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- 5. What is Metadata? Technicalmetadata – hardware, software, file formats, resolution, size Preservation metadata – provenance, authenticity, preservation actions, responsibility (eg. PREMIS) Structural metadata – physical/logical structure of digital resources (eg. METS) Descriptive metadata – describes the digital resource; catalogue records/finding aids
- 6. International Standard ArchivalDescription (General) or ISAD (G) is an international standard which provides guidelines for creating the content of an archival description. It promotes the creation of consistent and appropriate descriptions, aiding the retrieval and exchange of information, and the integration of descriptions into a unified information system. ISAD (G) sets out a list of elements which are considered necessary for an archival description, and rules that should be followed when writing a description. ISAD (G) identifies and describes what kind of information should be included in an archival description and whether this description is in written, printed, or electronic form. http://archiveshub.ac.uk/isadg/
- 7. ISAD(G) EAD 3.1.1 Referencecode(s) <eadid> with COUNTRYCODE and MAINAGENCYCODE attributes<unitid> with COUNTRYCODE and REPOSITORYCODE attributes 3.1.2 Title <unittitle> 3.1.3 Dates <unitdate> 3.1.4 Level of description <archdesc> and <c> LEVEL attribute 3.1.5 Extent and medium of the unit <physdesc> and subelements <extent>, <dimensions>, <genreform>, <physfacet> 3.2.1 Name of creator <origination> 3.2.2 Administrative/Biographical history <bioghist> 3.2.3 Archival history <custodhist> 3.2.4 Immediate source of acquisition <acqinfo> 3.3.1 Scope and content <scopecontent> 3.3.2 Appraisal, destruction and scheduling <appraisal> 3.3.3 Accruals <accruals> 3.3.4 System of arrangement <arrangement> 3.4.1 Conditions governing access <accessrestrict> 3.4.2 Conditions governing reproduction <userestrict>
- 8. Human readable descriptions Ahandwritten or typewritten listing or finding aid Can be easily read and understood Can be accessible in physical or digital medium Can be free-text searched
- 9. Machine readable descriptions Ina format that can be understood by computers Structured representation of information Described using particular standards (eg. XML, HTML, RDF) Allows processing, exchange and analysis
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- 13. Seeing Standards: AVisualization of the Metadata Universe, Jenn Riley & Devin Becker, http://www.dlib.indiana.edu/~jenlrile/metadatamap/
- 14. Seeing Standards: AVisualization of the Metadata Universe, Jenn Riley & Devin Becker, http://www.dlib.indiana.edu/~jenlrile/metadatamap/
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- 16. DRI metadata guidelines •Dublincore and Qualified Dublin Core • MODS • EAD • MARC
- 18. Why use standardmetadata? Using standardised descriptive metadata means adhering to the best practices in your domain. Standardised metadata allows you to control how records are described within your organisation too. Enforcing standards allows greater consistency and therefore searchability of your records. Metadata sharing and interoperability is only possible when a standard is used.
- 19. Cost saving –the schema and its usage guidelines have been developed thus saving time and effort Access to help and advice – a standard is likely to have a community of users, which means there will access to help and advice about how best to use the standard Usability – users are likely to be familiar with a standard and its terminology, thus they can more quickly and easily use your collection Sustainability – use of common standards will make it easier to pass your collection on to someone else to look after if you ever need to From the JISC metadata infokit, http://www.jiscdigitalmedia.ac.uk/infokit/metadata/the-benefits-of-using-a- metadata-standard
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