This document provides an outline for a project proposal, including 8 sections that should be covered: 1) Project Description, 2) Project Objectives, 3) Expected Outputs and Outcomes, 4) Risk Management Plan, 5) Project Organization and Staffing, 6) Project Work Plan, 7) Detailed Budget Requirement, and 8) Signatories. Examples are given for each section to illustrate the key information that should be included. The project proposal outline is intended to guide proposal writers in developing a clear, comprehensive plan to address an issue and obtain necessary approvals and funding.

1. Activity:
Think of the barangay from where
you are presently residing. Then do
the following on a separate sheet of
paper:
A. Brainstorm and list down the
different problems that exist in your
barangay.
B. Select the top three problems
which you think should be resolved

2. PROBLEM IN THE BARANGAY DESCRIPTION

3. Types of Academic Paper
4.Project Proposal
…

4. Project Proposal
– is a 2-5 page document that seeks to
address key questions surrounding a
major project. In more general terms, it
makes a case for what you plan to do.

5. Terms of Reference- is a document
used to present the general plan and
justification to pursue a project. It is
usually two to four pages in length. .

6. Purpose of Writing Project Proposal
The purpose of writing a project
proposal is to serve as a guide,
to get funding, to convince
people to participate, and to
serve as a reference for
evaluating the project

7. .
Before writing a project proposal, you are
required to have key knowledge of the
following:
- intended project to achieve; and
- writing any proposed project needed to be
achieved.
The Structure and Features of a Project
Proposal
A project proposal is usually composed of the
following parts, but it does not necessarily
mean all parts must be included in your
project proposal. A cover letter can also be

8. .
Project Description
Project Description contains
necessary information such as
project title, type of project, project
proponents, number of beneficiaries,
location of beneficiaries, date of
implementation, area of project
implementation, budget requirement,
and budget requested.

9. Example
TERMS OF REFERENCE
PROJECT TITLE: Hakbang sa Pagkatuto Project: Free
Summer Class for Preschooler
TYPE OF PROJECT: Education-Training
LOCATION OF BENEFICIARIES: Brgy. Rizal, Makati City
PROJECT DURATION: April 9 – June 4, 2016
AREA OF PROJECT IMPLEMENTATION: Amarilllo St.
Brgy. Rizal, Makati City
BUDGET REQUIREMENT: Php 15,000
BUDGET REQUESTED: None

10. .
Explanation:
It is a quick reference to
what the proposal is about. It
includes detailed information
about the project.

11. .
I. Background/Situational Analysis
In this part, you may write a brief
history of the proposal and the
immediate need or potential problem
that you want to address. You may
end the background by including the
major goal of this project.

12.  Example:
The country is now one step ahead in
developing our education system as we
are now in the process of the full K-12
implementation. With this is the emerging
need for kindergarten education. However,
there is an emerging gap in the readiness
of pre-kindergarten students. This arising
need is now the primary concern of the
licensed teacher – Ms. Lach Pacio – as she
proposes ‘Hakbang sa Pagkatuto’ Project:
Free Summer Class for Preschoolers

13. Explanation:
The background or situational
analysis serves as an introduction
to the proposal as it describes the issue
and the immediate need to
resolve it.
II. Project Objectives
Project Objectives include short-
term objectives needed to achieve the
major goal. It also includes strategies to
be done to make the project successful

14. Example:
The Hakbang sa Pagkatuto Project: Free Summer
Class for Preschoolers aims to:
• Mold the students holistically before they enter
Kindergarten level by providing enriching activities
that would develop more of their self-confidence.
• Ensure that the lessons are tailored to fit
preschoolers as the teacher incorporates music,
dance, and arts throughout the
class duration.
• Provide quality pre-kindergarten education with
the use of the developed curriculum.

15. Explanation:
This example shows the objective and
the strategies to be made to make the project
a successful one.
III. Expected Output or Outcome of the Project
Expected Output or Outcome of the
Project refers to the specific and long-term
effect of the project on the economic, social,
institutional, or environmental factors. It
includes an indicator (e.g. 90%) used to
measure the success of the project

16. Example:
By the end of May 2016, the outputs expected
are as follows:
1. 90% pre-kindergarten readiness among
preschoolers ages three to five years of age;
and
2. 100% tailored-fit pre-kindergarten
curriculum and lessons are delivered.
Explanation:
In this example, the outcome or indicator
written is expressed in percentage (e.g. 90%,
100%) that can be used in assessing the
effectiveness of the project.

17. IV. Risk Management Plan
This is the part where you list down the risks
that could impair you from achieving your
objectives and outcomes. You should also
include steps needed to be done to prevent such
occurrences.
Example:
The following are the foreseen risks or
problems that can happen during project
implementation followed by the measures that
would mitigate adverse effects as follows:

18. 1.Education Program
The lesson and the curriculum should be
prepared before the class starts. The
children will be taught information according
to his or her level. If mastery is not gained
for a certain task, the children may still
proceed to another lesson given the premise
that the parents would also give emotional
support for the child to succeed.

19. 2. Children’s health and safety
The teacher and the teacher aide will
ensure that the students are studying safely inside
the premises. Signage will also be posted outside
the hall to prevent the occurrence of an accident.
The teacher will also check the location before
the class starts. Parents should also include in the
information sheet the current state of their child’s
health. No harmful materials should be seen
around the area. Cigarette smoking will also not
be allowed.

20. Explanation:
In this example, the risks are
written followed by the strategies to be
Done to prevent the occurrence of any
unexpected or unfaithful event.
V. Project Organization and Staffing
It includes information on the staff
assigned and his responsibilities. You
can also indicate the name of the
contact person and his cell phone
number if committed or involved
permanently in the project.

22. Explanation:
In this example, the staff
designated with their specific
duties and responsibilities are
indicated.
VI. Project Work Plan
A Project Work Plan is a part of a
project proposal where the
detailed activities for every phase
of the project are written

23. .

24. Explanation:
This example shows the
detailed information about the activity
to be done for each project phase
including the output, indicator, and
person-in-charge.
VII. Detailed Budget Requirement
This is the part where itemized
expenses on the project duration are
written.

26. Explanation:
This example shows specific items needed for the
project.
VIII. Signatories
It is the last part of the project proposal where the names
of people
involved are written.
Example:
Prepared by:
(Signature)
Lach Pacio
Project Organizer, Licensed Teacher

27. Recommending Approval:
(Signature)
Benj Meniano
Senior High School Principal, Fort Bonifacio High School
Approved by:
(Signature)
Joel Villain
Barangay Captain, Brgy. Rizal, Makati
Explanation:
The example shows the name of the signatories and their
approval in the implementation of the project