The document outlines a plan for the Quaid-e-Azam Library Book Fair 2014 in Lahore, Pakistan. It discusses the organization of the 4-day event, including establishing committees to oversee activities like publicity, catering, security, and finances. Numerous events are planned like seminars, painting and speech competitions for children. Over 50 stalls will be set up and advertising will utilize local media, posters, and press releases. The benefits of hosting the book fair include promoting reading, raising funds, and bringing the community together around literature.

1. QAL BOOK FAIR PLAN 2014
Presented To:
Bhatti
Bashir Ahmed
Presented By: Sher Afzal Malik
MPhil (Lib. & Info. Sci.) 2nd Semester 2013
MINHAJ UNIVERSITY

2. QAL INTRODUCTION
Established
Punjab
on 25th December, 1984 under
Government
Educational
Training
Institutions ordinance 1960
Research
and Reference library
Classical
architecture building constructed in
the mid 19th century during the British Rule

3. QAL INTRODUCTION
Lawrence
Hall was built in 1863 and
the Montgomery Hall in 1866
Total
area of this monumental building
is 33000 sq ft
Covered
area of both basements is
34000 sq.ft

4. PICTORIAL VIEW

5. PICTORIAL VIEW

6. PICTORIAL VIEW

7. PICTORIAL VIEW

8. PICTORIAL VIEW

9. PICTORIAL VIEW

10. PICTORIAL VIEW

11. PICTORIAL VIEW

12. MANAGEMENT
Board
of Governors headed by the Chief
Secretary, Punjab.
DGPL
Chief
is ex-officio member/Secy of the Board.
Librarian is the Administrative Officer

13. LIBRARY
PUBLICATION
Library
is
publishing
a
bi-annual
Urdu
magazine “Makhzan” which includes research
articles,
book
reviews,
library
promotion
activities, recent editions, literary essays etc.
Twenty
fifth issues have so far been published.
All issues are available in soft copy on QAL
website

14. QAL BOOK FAIR

15. QUAID-E-AZAM LIBRARY
BOOK FAIR
Official
Name
Quaid-e-Azam Library Book Fair 2014
Purpose
To inculcate reading habits in the Society.
To promote education, reading culture and
learning
To purchase latest books for libraries to
facilitate its members with current literature.

16. Book Fair for Public

17. Organizer:
Quaid-e-Azam
Library, Bagh-e-Jinnah,
Lahore.
Collaboration for events
Govt. Punjab Public Library, Punjab
Library Foundation, Directorate of Public
Libraries Punjab,
Govt. Model Town Library

18. Sponsorship efforts
Different
institutions will be contacted
for getting sponsorships, like
Pepsi, Coca Cola, Hilal Foods, Shezan
Bakers, Nestle, Gourmet Bakers, Uni
Lever Pakistan, Nemat Khana etc.
Venue:
Quaid-e-Azam Library Bagh-e-Jinnah The
Mall road, Lahore.

19. Venue location
Front
road excluding garage area (Both
sides of the road were used for setting up
stalls.
Roof Tops of both basements
Around 100 stalls were set up
Roof Tops were reserved for Importers
Group.

20. Duration of Book Fair
Four
days - from 03.10.2014 to 06.10.2014
Timings:11:00 a.m. – 08:00 p.m.
Opening Ceremony
Opening ceremony will be held on 03.10.2014
at 04:00 p.m. Secretary, Archives and
Libraries Department, Govt. of the Punjab
will be the chief guest.

21. Participants of Book Fair
Library Members
Civil Society
Senior Citizen
Electronic & Print Media
Children
Booksellers
Publishers
Govt. Institutions
Private Institutions / NGOs
A meeting with publishers /
booksellers will
be arranged for the arrangement of Book
Fair.

22. Stall Size
15
x 18 sft
Booksellers will be allowed to acquire more
than one stalls on additional payment.
Stall Charges:
Booksellers
Rs.15,000/Publishers
Rs.15,000/Govt. Institutions
Rs. 15,000/NGOs / Private Institutions Rs. 15,000/Some relaxation will be given to Govt.
Institutions and Individual writers.

23. Stall Size

24. Facilities From QAL
All
possible facilities will be provided to
the participants.
Library will provide free of cost space.
A caterer will be hired for making
arrangements.
Expenditures on electricity, tents,
furniture, fans will be beard by the library.
Each stall will be provided with free
electricity, 4 tables, 2 chairs, 1 pedestal
fan and 2 bulbs

25. Other Events
A
seminar on “Role of Libraries in the
Development of society” will be held First
day of the Book Fair. on 03.10.2014 at 11:00
a.m.
 Director General Public Libraries
Punjab/Secretary BOG, QAL will preside
over the Seminar.
President PLA and Secretary General,
Pakistan Library Association will be key
speakers. Govt. Model Town Library, Lahore.
Will Organize the seminar. Around 100
librarians will participate in the event.

26. Other Events
Speech
competition on “Our Social
Values” and “Kitab Eik Mahboob
Rahnama” will be held on 04.10.2014 in
which students of prominent schools will
participate. Cash prizes will be given to
Ist, 2nd and 3rd positions. Shields and
certificates will also be award to students.

27. Other Events
Painting
competition among the children
will be arranged by Deputy Director
PLF on 04.10.2014 at 11:00 a.m. in which
students of prominent schools will
participate. Prizes will be given to 1 st, 2nd
and 3rd position holders. The shields and
certificates will also be awarded to
students.


28. Painting Competitions

29. Painting Competitions

30. Other Events
Teachers
day will be organized by the Chief
Librarian, Punjab Public Library in Iqbal Hall of
QAL on 05.10.2014.
Secretary,
Archives & Libraries Department,
Govt. of the Punjab will preside over the
function. A number of teachers from various
institutions will participate in the function.
Director
General Public Libraries Punjab, DPI,
Schools, Govt of the Punjab,DG National Library
of Pakistan, shall key speakers.

31. World Teachers Day

32. Other Events
 Launching
ceremony of a book titled “kab raj kare gi
khalq-e-khuda” written by a renowned journalist Mr.
Saeed Aasi was held on 06.10.2013.

33. Book Launching ceremony

34. Other Events
A
colorful ceremony of recitation of
National Anthem will be celebrated by the
hundreds of children of various schools,
families and staff in presence of, Federal
Minister for Information & Broadcasting and,
Director General (PL)/Secretary, BOG,
QAL. A banner holding slogan of “Pakistan
ke tamam buhranon ka hal,Kitab say Dosti”
and balloons will be hoisted in the air.
Participants will be served with juices and
toffees.

35. National Anthem will be
celebrated

36. COMMITTES AND THEIR
FUNCTIONS
 Fowling
committees will be constituted to look after
the affairs of the fair.
 DGPL / Secretary, BOG, QAL
 Chairman
 Chief Librarian, Punjab Public Library
 Member
 Chief Librarian, QAL.
Member
 Director, DPL
Member
 Deputy Director, PLF
Member
 Senior Librarian, QAL
Member
 Sr. Librarian, PPL
Member
 Librarian Govt. Model Town, Library
Member


37. Book Fair Organizing Committee
of QAL:
Chief Librarian
Senior Librarian
Librarian
Assistant Librarian
Admin. Officer
Computer
Programmer
Security Officer
Care Teker
Account Officer
(Convener)
Member
Member
Member
Member
Member
Member
Member
Member

38. Responsibilities of the
Committee
Overall
supervision and planning of the fair
To make arrangements for inaugural ceremony
To contact booksellers, publishers for
participation in the fair.
To invite literary figures to visit the book fair
 To coordinate with Police and Bagh-e-Jinnah
Administration for organizing book fair.
To get sponsorship of different institutions.

39. Printing and Publicity
Committee:
Senior
Librarian
Librarian
Library Assistant
Incharge Audio visual
Photo Graphic
Library Attended
(Convener)
Member
Member
Member
Member
Member

40. Responsibilities











To print invitation letters, pads, banners, posters, streamers and
other publicity material.
To dispatch invitation letters and other publicity material.
To publish news in the press and contact print, electronic and
social media for coverage
of the fair.
Photography and video production of events.
To prepare gifts / certificates/ souvenirs for staff and participating
booksellers.
Book launching ceremonies free of cost by the publishers and
writers
To recommend honoraria to poets
Each booksellers shall contribute towards publicity material with
QAL and his own monogram
Any other duty assigned by Organizing Committee

41. Transportation/Logistic
Committee:
Responsibilities
 To
arrange transport and pick & drop
facility for VIP visitors
To provide logistic support to staff in the
arrangement of the fair.
 Any other duty assigned by Organizing
Committee

42. Refreshment and Catering
Committee:
Responsibilities
To arrange drinking water and
refreshments for guests, participants of the
events
Refreshments/lunch for staff
To arrange catering, furniture for stalls and
other related things.
 Any other duty assigned by Organizing
Committee

43. Book Selection Coordination
Committee:
Responsibilities
To
coordinate with the Book Selection Committee
and approved subject specialists for selection of
books.
To make lists of the selected books
 To receive books and duplication checking
 To Prepare lists of selected books
 Prices verification
 Negotiation with book sellers for maximum
discounts
 Minimum 20% discount shall be obtained
 Any other duty assigned by Organizing Committee

44. Reception and Registration
Committee:
Responsibilities
 Reception
of booksellers and dignitaries.
 Allotment of stalls
To coordinate with Accounts Committee
 To contact booksellers for registration of
stalls.
 To get remarks of visitors in the visitors’
book about the fair / library.
 Any other duty assigned by Organizing
Committee

45. Accounts Committee
Responsibilities

Registration
of participating booksellers
To maintain record of receipts and expenditures
 To receive stall charges from the participating
booksellers and other institutions and individuals.
To make payments to caterers with the approval
of Chief Librarian
 Any other duty assigned by Organizing
Committee

46. Security/Cleanliness
Committee
Responsibilities
To
make security arrangements for the stalls
24 hours
To make duty roster of/ Sanitary Workers
security staff
To contact Police department for security
arrangements.
To coordinate the security staff of Bagh-eJinnah regarding parking facilities to visitors.
 Any other duty assigned by Organizing
Committee

47. Electricity Committee
Responsibilities
To
make arrangements for continuous
supply of electricity.
 To change over switch in load shedding.
 To maintain continuous supply of
electricity at each stall.
 Any other duty assigned by Organizing
Committee

48. Income & Expenditure
Income
from booking of 51 stalls (list
attached)
Rs.7,60,000/Expenditure (list attached)
Rs.7,59,730/-

49. Press Coverage
TV
channels telecasted programs.
Different newspapers published news and
articles in their newspapers.
Press clippings have been arranged and
are available in the library.

50. Press Coverage

51. Book Fair Advertising
advertising!
Fliers and posters can be put up
in local bookshops, libraries, community
centers, and grocery stores about a month
before the event, and again a day or two
before your book fair is schedule to take
place. Your fliers and posters should be classy
and attractive, possibly incorporating some
appropriate images from sites.

53. Book Fair Advertising
They
will need to include all of the
relevant information people need to
know about your event -- who it will
benefit, why you're holding it, who's
hosting it, when and where it will be held,
etc.

54. Local Media & Print Media
You
may also want to contact your local
media as a way of advertising your event.
Place a notice or advertisement in your
local paper's community calendar to let
people in the community know about your
book fair.

55. Local Media & Print Media
Area
radio stations may be willing to run
public service announcements for you, so
be sure to get in touch with them as well.
Finally, prepare a press release, and send it
to editors, reporters, book reviewers,
education representatives.
Book fairs can be complicated affairs, but
with proper planning and a lot of hard
work, they can be a great way to promote
your library.

56. Benefits of Hosting a Book Fair
Book
fairs give children a motivation to
read by offering them a wide selection of
books to choose from that they can look at
before they decide to buy.
Our book fairs give them an even bigger
selection because we get quality literature
from many different publishers.
They help raise money for the library and
reading programs. This can greatly help if
you, like many schools, have experienced a
budget cut in your school library.

57. Benefits of Hosting a Book Fair
They
give parents and kids an opportunity
to pick out and read books together. This
increases the likelihood that they will want
to continue reading.
They give you the chance to instill a love of
reading that lasts a lifetime.
They give teachers a chance to see and buy
books they might want for their classroom.
We offer these teachers and students
discounts during the book fair as well as
after.

58. Thank You