2. Problems Opportunities
Unorganized Some records being
kept electronically
Unclear terminology
Staff has PC computer
Numerous record skills
keeping methods
A record keeping
system
Current VCM System
3. Volunteer information for ages younger then 55
kept in a paper format
Too many record keeping methods
Unclear terminology used by VCM staff
Difficult to gather pertinent information to
generate reports
Too much paper work for Station Coordinators
Problems with current
system
4. Easier access to information for VCM staff
To generate grant reports
To access volunteer information
To access donor information
Facilitate Station Coordinator’s volunteer
requests
Faster placement of volunteers
Utilize computer based methods for
communications between VCM and Station
Coordinators
Opportunities for VCM
5. Implement and utilize a fully integrated PC
based system
Basic Functions of
Proposed System
6.
7. A volunteer database in which VCM staff can
add, edit, and delete information as necessary
A donor database to perform similar tasks
Tracking of volunteer hours and jobs
Creation of electronic based communication
with Station Coordinators
Better mass communication with volunteers
Greater ease in gathering information to
generate reports
New integrated system
would allow for…
8. Update current system
Move to paper based
Enter all volunteer
system
information into the
PC Use paper based filing
system for information
Eliminate multiple
ways to enter Keep all information
information contained within one
format
Alternative Solutions
9. VCM should implement integrated PC system
Better flow of information to all concerned parties
Better quality grant reports
Staff already has PC related computer
proficiency
Not as time intensive as updating current system
Easier to update and maintain than an all paper
format
Recommendations
