This document outlines the purchasing procedures for the housekeeping department. It discusses the key principles of purchasing including getting the right quality, quantity, price, time and source. It describes the two stages of purchasing as the pre-order stage which includes receiving indent, inquiries, samples and ordering, and the post-order stage of issuing purchase orders, confirmation, follow up and payment. It also covers the different types of purchasing and monitoring consumption through worksheets to develop the purchase cycle.

1. PURCHASING PROCEDURE FOR
HOUSEKEEPING DEPARTMENT

2. GROUP 12
• Susanta
• Sushree
• Veer
• Vijay
• Vikramaditya
• Vishnu
• Dwaraknath
• Yashas

3. INTRODUCTION
PURCHASING is a process which includes buying of
materials and equipment needed by the department
of an organization to ensure continuity in product
production and supply of essential service to the
guest.

4. PRINCIPLES OF PURCHASING
 There are five primary principles of purchasing that
needs to be upheld by the Housekeeping and the
purchase department
• RIGHT QUALITY
• RIGHT QUANTITY
• RIGHT PRICE
• RIGHT TIME
• RIGHT SOURCE OF SUPPLY

5. STAGES IN PURCHASING
 There are two stages in purchasing
1.Pre-order stage
2.Post-order stage
Pre-order stage:
• Receipt of purchase indent
• Floating of inquires
• Procurement of samples for approval
• Quotation and ordering

6. Post – order stage:
• Issue of purchase order
• Confirmation of receipt of the purchase
• Follow – up
• Dispatch advice
• Receipt note
• Payment

7. TYPES OF PURCHASING
 Formal purchasing/competitive bid buying
 Wholesale buying
 Negotiated buying
 Contract purchasing
 Blanket order purchasing
 Cheque-payment ordering

8. PURCHASE CYCLE
 Purchasing non-recycled inventory items
Worksheets are developed by the executive
housekeeper to monitor usage rates and cost for the
different types of non-recycled inventory items.
• Worksheet for gauging consumption of non-
recycled items
• Floor consumption order report

9. PURCHASE CYCLE
 Purchasing recycled inventory items
The executive housekeeper raises a purchase
requisition/indent form and forwards it to the financial
controller and general manager for approval.

10. CONCLUSION
 Purchasing is the most important function in any
organization. Efficient purchasing practice can make
a significant contribution to the housekeeping
department.

11. BIBLIOGRAPHY:
 www.blogspot.in/2015/09/purchansing-stock-
records.html?m=1
 www.ecu.edu.com
 www.etravelweek.com