This document provides information about the promotion and tenure process at UAMS. It discusses the steps for approval, including reviews by departmental and university committees. The deadline to submit electronic promotion packets is September 30, 2019. The document reviews common problems like lack of documentation, inconsistent time and effort reporting, and poorly organized packets. It emphasizes preparing concise, well-organized documents that clearly show the candidate has met the criteria for their pathway. Overall, the summary provides faculty with guidance on navigating the promotion and tenure process to help ensure their success.

1. PROMOTION & TENURE
FORUM 2019
Erick Messias, M.D., Ph.D., M.P.H.
Professor of Psychiatry
UAMS Associate Dean for Faculty

2. • Your Success is our Goal.
• The one responsibility you have: your career

3. Create &
Submit Your
Packet
Departmental
P&T
Committee to
Review
COM P&T
Committee to
Review
Dean to
Review
Chancellor to
Review
UA Board and
President to
Review
If all approve,
promotion
and/or tenure
is official 7/1
of following
year
Steps to approval

4. • Deadline for submission of your electronic packet
is typically the first Monday in October.
– The 2019 deadline is Monday, September
30th.
• The electronic system is available at:
https://promotiontenure.uams.edu
COM Deadline

5. • Database trainings will:
– Walk through how to use the database
– Go over packet “do’s” and “don’ts”
– Show examples of how to document your
teaching, clinical, research and leadership
excellence
– Explain the COM P&T Process in greater detail
Attend a Database Training Session

6. • Study and understand the P&T Guidelines
https://faculty.uams.edu/wp-content/uploads/sites/112/2017/06/2019-PT-
Guidelines-procedural-revision.pdf
• P&T Resources are available: uams.edu, click on the FACULTY
landing site, then “Promotion and Tenure,” and “College of
Medicine”
• When to “go up” for promotion? When you have fulfilled the
criteria.
– On a tenure track, “typically” after having completed 5 years as Assist.
Prof.
– Do not expect to be able to request P&T after having completed 6
years.
P&T Basics

7. 5 Year Trends - Promotion
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Promotion
95%
87% 91% 95%
98%
14-15
15-16
16-17
17-18
18-19

8. 5 Year Trends - Tenure
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Tenure
95%
87% 90%
100%
95%
14-15
15-16
16-17
17-18
18-19

9. Common Problems
1. Outside Letters
2. Lack of Documentation
3. Time and Effort Inconsistencies
4. Poorly Organized Packet
5. Publications/Scholarly Work

10. 1. Provide your Department Chair with a list of names and contact
information; Chair may suggest additional authors of letters
2. Solicit more letters than you need
3. From nationally recognized authorities
4. From outside the institution (for all but Clinical Attendings – which may
come from inside or outside UAMS)
5. In candidate’s field of special interest and expertise
6. May not check “yes” to exclusionary criteria on external referee
form
7. Other letters are encouraged if they add value
8. On letterhead and signed
9. Author must be a Professor if requesting Professor rank, typically
Professors if requesting Associate Professor rank
Common Problems 1
Outside Letters

12. 1. Don’t be modest - now is the time to brag
2. Summarize and highlight how you have met the criteria-
provide examples
3. Show comparative data when possible
4. Use database document types as a guide for each folder (see
handout)
5. Remember - You must show EXCELLENCE in two (Associate)
or three (Professor) areas in accordance with your PATHWAY
**Check P&T guidelines for pathway specific criteria
Common Problems 2
Lack of Documentation

13. Common Problems 3
Reported T&E inconsistent with documentation
Basic
Scientist-TP
Basic
Scientist-NTP
Clinical
Scientist
Clinical
Educator
Clinical
Attending
(in Percents) Range Typically Range Typically Range Typically Range Typically Range Typically
Teaching/Mentoring
(Total)
10-35 30 0-30 5 5-10 7.5 10-50 25 0-30 20
Didactic Teaching 1-3 2.5 2-10 5 0-2 1
Bedside Teaching 2-10 5 10-40 20 0-30 20
Research 50-85 60 90-100 90 40-90 75 5-30 10 0-10 5
Clinical Service (Total) 10-50 20 40-80 80 70-100 90
Direct Patient Care 10-50 15 40-60 60 70-100 70
Bedside Teaching 2-10 5 10-40 20 0-30 20
Leadership/Admin.
Service
0-35* 10 0-10* 5 0-10* 2.5 0-20* 5 0-10* 5

14. Common Problems 3
Reported FTE Inconsistent with Documentation
1. Chair letter must explain if outside norm
2. Overviews can explain if outside norm
3. Explain changes in Time and Effort if more than 5% change in
any “bucket”

15. Reported teaching time = 30%
Documented teaching activity = 2 lectures per year
Problem: 30% time should look like at least 600 hours of contact
and prep time
Common Problem 3
Reported T&E inconsistent with documentation

16. Clinician Educator on Wrong Path
Teaching Research Patient Care Administration
10 % 50% 35% 5%
Tell me track?
Common Problem 3
Reported T&E inconsistent with documentation

17. 1. Explain your contributions in language that a smart person
who knows (almost) nothing about your field can
understand
2. Do not make your reviewer work hard to understand how you
have met the criteria for your pathway.
1. Make good use of section overviews
3. Assure that your CV is comprehensive and well-formatted.
4. Copy/paste and then annotate portions of your CV within
the sections of your dossier to clarify your contributions
Common Problem 4
Poorly Organized Packet

18. 1. Copies of your 5 (for associate) or 10 (for professor) most
meritorious publications
2. Must be published or ‘in press’
3. Middle-Author papers count, explain your role in the work and
production of the publication
4. Helpful to annotate the bibliography of your CV – explicitly stating
your role as a “middle author” or “co-investigator”
5. Brave New World
– Social Media
– Open Access versus Pay to Publish
– Blogs
Common Problems 5
Publications/Scholarly Work

19. 1. Know your pathway!
2. Is it realistic to expect that you can achieve P&T expectations
with your current job description?
3. Discuss any concerns immediately with your mentor, division
chief, chair, and/or departmental P&T committee chair
4. Understand how your departmental P&T works
5. Decode acronyms.
6. Get a mentor.
Assure Your Success

20. 1. Prepare concise, neat, well-organized documents for your
electronic P&T packet – carefully naming each document.
This will help reviewers easily find evidence that you have
met the criteria for your pathway.
2. Get feedback on your packet from multiple sources.
3. Be aware that promotion in a secondary department is not
automatic. You must have a support letter from your
secondary chair and indicate the secondary request in the
system.
4. Don’t wait until the last minute – start now.
Assure Your Success

21. PROMOTION & TENURE
FORUM 2019
Erick Messias, M.D., Ph.D., M.P.H.
Professor of Psychiatry
UAMS Associate Dean for Faculty