Faculty Development Seminar Series - This presentation will describe the core content that should appear in the Curriculum Vitae (CV) of residents, graduate students, and faculty members involved in contemporary academic medicine. A Recommended format will be presented, along with the rationale for using this standard format. Consideration will be given to the many potential uses of a well-polished CV, and how one's CV may evolve over the course of a long career. Suggestions will be given about how and why to keep your CV up-to-date.

1. Your Curriculum Vita:
Make it Shine (accurately)!
Jeannette M. Shorey II, M.D.
Associate Provost for Faculty

2. You get one chance to make a good
first impression -
on paper, and then hopefully in person

3. So – what is a CV?
 A well-formatted and conventionally formatted document that provides a
succinct summary of your
 Educational experiences and degrees earned
 Professional experiences
 Professional “products” (in all academic mission areas)
 Community services (consider)
 A résumé in the corporate world – “a fine reduction sauce”
 A Curriculum Vita in academia – becomes a lengthy document as your career
progresses

4. Your CV, in general
 Simple, clean, neat
 Avoid the temptation to pad or obfuscate
 Explain the gaps
 Formatting should make it easy for your readers
 Check grammar and spelling
 Avoid abbreviations
 If you think an abbreviation helps, spell out the term the first time you use it, then
follow the term with the abbreviation in parentheses. For example: Reynolds Institute
on Aging (RIOA)
 Assure that your CV demonstrates your current focus of interest and activity

5. Multiple uses for your CV
 Searching for the right residency
 Searching for the right fellowship
 Searching for the perfect job!
 Should you chose a career in academic medicine:
 You will seek promotion (several times)
 You may apply for grants (biosketch)
 You’ll be invited to serve as a “visiting professor”
 You’ll want to join a professional society or academy
 You’ll be nominated to receive an honor or award

6. Keys to having a polished CV
Assure that your CV is well-formatted
Keep your CV constantly up-to-date

7. Why use a conventional format?
 Demonstrate that you’re an “academic insider” – you know the convention!
 More importantly: senior people who will read your CV with purpose will
easily find what they need – because it is where they expect to find it.
 Some universities will require that you use “their” format
 Association of American Medical College’s format
(conventions may differ in other health professions – consult “promotion & tenure”
experts in your college)
 What to include? All applicable parts of the AAMC format
 What NOT to include:
 Anything that could result in discrimination against you, or identity theft
 Fluff
 Misrepresentations

8. AAMC format
https://www.aamc.org/members/gfa/faculty_vitae/150034/preparing_your_curriculum_vit
ae.html
GREAT help – format, tips, educator’s portfolio, biosketch, executive summary and more
First Name Last Name (credentials, in order obtained)
Street Address
City, State, Zip Code
(area code) phone number
Email address
(consider whether to use your work address, home address, or both)
No mention of your:
 Age/birthdate
 Race, ethnicity, country of origin, or citizenship
 Marital status and whether you have children

9. Parts to include, regardless of the stage
of your career
Pay attention to the conventions: some parts should be listed in chronologic order (oldest to most
recent) and some parts in reverse-chronologic order (most recent to oldest)
 Education (in reverse chronologic order) – for example
2008-2010 Fellowship, Your University, City, State
2005-2008 Residency, Your University, City, State
2001-2005 M.D., Your University, City, State
1997-2001 B.A., Your College, City, State
 Current Position
2010 - Director, Center for Whatever
Your medical school or university
City, State

10. Parts to include, regardless of the stage of your career
 Professional Experience (in reverse chronologic experience – these are jobs you have held. For example:)
2004- Associate Dean for CME & Faculty Affairs
University of Arkansas for Medical Sciences College of Medicine
Little Rock, AR
2002-2004 Staff physician
Donald W. Reynolds Center on Aging
University of Arkansas for Medical Sciences
Little Rock, AR
1995-2001 Primary Care Residency Program Director
Brigham & Women’s Hospital and Harvard Pilgrim Health Care
Boston, MA
1992-1995 Internal Medicine Residency Program Director
Beth Israel Hospital
Boston, MA

11. Subsequent parts will vary, depending on your career choices
 Academic Appointments (in reverse chronologic order – these are formal appointments)
2011 - Professor
Department of Internal Medicine
University of Arkansas for Medical Sciences
Little Rock, AR
2002-2011 Associate Professor
Department of Geriatrics
University of Arkansas for Medical Sciences
Little Rock, AR
1999-2001 Assistant Professor
Department of Ambulatory Care and Prevention
Harvard Medical School
Boston, MA
1986-1999 Clinical Instructor
Department of Internal Medicine, Beth Israel Hospital
Harvard Medical School
Boston, MA

12. Variable parts – in conventional order
 Other Positions and Employment (list academic employment as well as
employment outside of academia in reverse chronological order, noting
position held, employer, location)
1976-1979 Laboratory Technician
Dr. Jerry Trier
Brigham & Women’s Hospital, Gastroenterology Lab
Boston, MA
1975-1976 Class room teacher
Children’s School of Science
Woods Hole, MA

13. Variable parts – in conventional order
 Certification and Licensure (chronologic order)
1986 Diplomate, American Board of Internal Medicine
Recertification 2010
1986-2001 Commonwealth of Massachusetts Medical License
2001 – present Arkansas State Board of Medicine – Medical License
 Professional Memberships and Activities
(List these, in groupings by professional organization, in reverse chronological order, noting
leadership positions and other positions held. This section may also include editorial activities.)
1989 American Academy on Communication in Healthcare
Vice President 1994-2000
Board of Directors 1994-2001
1986-present Society of General Internal Medicine
1986-present American College of Physicians, member
Elected to Fellowship in the ACP 2015

14. Variable parts – in conventional order
 Honors and Awards (chronological order; start with significant awards you received in college,
proceed from there)
 Committee Assignments and Administrative Services (reverse
chronological order)
 Within national professional organizations
 Within your home institution
 Educational Activities (reverse chronological order – see details; granularity will change over time)
 National/International
 Local/Regional
 Grants and Contract Awards (reverse chronological order – see details)
 Date range; role (e.g. PI or Co-I); amount of the grant award
 Editorial Board Appointments (reverse chronological order)

15. Variable parts – in conventional order
 Publications (in chronological order) – number these, bold
your name on multi-author publications. Follow this
hierarchy of publications
 Peer-reviewed journal articles
 Non-peer-reviewed journal articles
 Books, book chapters, and monographs
 Educational materials, nationally and locally published
 Published abstracts

16. Variable parts – in conventional order
(Publications, continued)
 Abstracts and Presentations
Oral Presentations
National/International Meetings
Local/Regional Meetings
Posters
National/International Meetings
Local/Regional Meetings
 Other Creative Products (if peer-reviewed, annotate method)
 Patents and Technology Transfer (in chronologic order)
 Community Service
If you have not contributed in one of these categories – simply omit the category
on your CV

17. Questions about formatting your CV?

18. When will you make an entry in your CV?